3                                            7 February 2017

HUTT CITY COUNCIL

 

Eastbourne Community Board

 

Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road, Eastbourne on

 Tuesday 7 February 2017 commencing at 7.15pm

 

 

 PRESENT:                       Mr R Ashe                                                Mr M Gibbons                                                Ms V Horrocks (Chair)                            Cr M Lulich

                                           Ms A Sutherland                                     Cr T Lewis                                          Ms E Knight (Deputy Chair)

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Mr T Stallinger, Chief Executive

                                           Ms K Stannard, Divisional Manager, Secretariat Services (part meeting)

                                           Mr G Stuart, Divisional Manager, Regulatory Services (part meeting)

                                           Mr L Dalton, Regional Manager Animal Services (part meeting)

                                           Mr G George, Manager Trade Waste (part meeting)

                                           Mr Z Moodie, Traffic Engineer Network Operations (part meeting)              

Ms S Haniel, Committee Advisor

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

There were no apologies.

2.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.

3.       Presentations

a)

Presentation by Ms Power, Principal, Muritai School

Ms Power introduced herself and said that she was delighted to be working at Muritai School. She added that it was a high performing school and she had an interest in STEMM (science, technology, engineering, mathematics and manufacturing) topics.

In response to a question from a member, Ms Power said that challenges for the school would include obtaining donations for student activities and funding for professional development for staff.

 

b)

Presentation by Local Councillor from Greater Wellington Regional Council (GWRC)

Cr Lamason said that the Korokoro Stream walk was open again after the most recent floods. She encouraged members to visit an upcoming display in the Riverbank carpark which would be showcasing the proposal and plans of the Riverlink Project.

 

c)

Presentations by Residents' Associations and other Community Groups

There were no presentations.

     

4.       CONFLICT OF INTEREST DECLARATIONS

Crs Lulich and Lewis declared a conflict of interest in item 6 c), Dog Control Bylaw, Dog Trial Feedback and Recommendations, and took no part in discussion or voting on the matter.

 

5.       Minutes

Resolved: ( Mr Gibbons/ Mr Ashe)                                     Minute No. ECB 17101

 “That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 6 December 2016, be confirmed as a true and correct record.”

  


 

6.       Reports referred for Board input before being considered by standing committee or Sub Committee of Council

a)

Proposed School Zones 40km/h Variable Speed Limits 2016/2017 (17/87)

Report No. ECB2017/1/19 by the Traffic Engineer

 

The Traffic Engineer Network Operations elaborated on the report.

In response to a question from a member, the Traffic Engineer Network Operations said that he would advise members when Muritai School would be assessed for 40km/h variable speed limit signs.

 

 

Resolved: ( Ms Horrocks/ Mr Ashe)                         Minute No. ECB 17102

 

“That the recommendations contained in the report, that relate to Wellesley College, be endorsed.

 

b)

Marine Parade, Eastbourne - Proposed Bollards  (17/124)

Report No. ECB2017/1/25 by the Traffic Engineer

 

Speaking under public comment, Mr S Flynn, showed pictures of the narrow section of Marine Parade South and said that pedestrians only had 20cm clearance on each side of a car. He further said that this was an important safety issue. He thanked the Traffic Engineer Network Operations for his support and professionalism in the matter.

In response to a question from a member, Mr Flynn said that the residents took their rubbish out to the side streets via an alleyway which ran along the back of their houses. Therefore the rubbish trucks did not need access to the front of their houses.

The Traffic Engineer Network Operations elaborated on the report.

In response to questions from members, the Traffic Engineer Network Operations said that the bollards would be removable to allow sweeper trucks through. He noted the concern that the bollards should provide sufficient visibility for runners at night.

 

Resolved: ( Ms Horrocks/Cr Lewis)                          Minute No. ECB 17103

 

“That the recommendation contained in the report be endorsed.

 

c)

Dog Control Bylaw Dog Trial Feedback and Recommendations (17/134)

Report No. ECB2017/1/39 by the Divisional Manager, Regulatory Services

 

Crs Lulich and Lewis declared a conflict of interest and took no part in discussion or voting on the matter.

Speaking under public comment, Ms M Gibson said that she supported the recommendations that pertained to Days Bay beach. She further proposed that the times for dog exercising be extended to the south end of the beach.

The Chair highlighted that to include the south end of the beach would be a new proposal which had not been put forward until tonight.

Speaking under public comment, Ms S Willis said she did not support a complete dog ban on Days Bay beach on weekends and public holidays. She further said that Williams Park would get more pressure from dog owners should the proposal be adopted.

Speaking under public comment, Mr P Sprey said that he had been tracking usage of Days Bay beach over summer and there had been an increase of dog owners but fewer other users. He added that he did not support the weekend ban of dogs and that it could be a breach of human rights for those people whose working hours meant they did not have access to the dog exercise hours.

Speaking under public comment, Mr D McNaught said that dog exercise areas were also for dogs to meet other dogs and socialise. He added that people who used dog exercise areas used common sense and leashed their dogs when families were in the area. He further said he supported Ms Willis’ comments.

Speaking under public comment, Mr D Sprey appealed for people to use common sense and that if no one was using the north end of Days Bay beach, then dog users should be able to exercise their dogs.

The Divisional Manager, Regulatory Services elaborated on the report. He said that submissions had requested bans on the weekend. He added that the ban in summer between 10am and 7pm reflected the times that families used the beach. He further said that some people were dog phobic and did not like dogs around at any time.

In response to a question from a member, the Divisional Manager, Regulatory Services said that submitters had requested the restrictions because they did not want to encounter conflicts with dogs. He added that if a further change to the bylaw was required in the future then a decision would have to go through the required processes.

Members considered that in winter there were so few people on the north end of the beach that it could be an off leash area all day. They further considered that dogs could be on the beach on weekends and public holidays in line with the week day restrictions. Members further said that they agreed with the summer off leash times.

 

Resolved: ( Ms Horrocks/ Mr Gibbons)                    Minute No. ECB 17104

 

That the recommendations contained in the report that relate to Eastbourne Bays, be endorsed, subject to the following amendments shown in strikethrough to recommendation (vi), that the area in Days Bay on the beach north of the wharf will be:

(vi)(a)     a Dog Exercise Area between 7.00pm and 10.00am from 1 December to 31 March every year;

(vi) (b)    a Dog Exercise Area at all times from 1 April to 30 November (excluding weekends and public holidays between 10am and 7pm);

(vi) (c)    a Dog Prohibition Area on all weekends and public holidays, between 10am and 7pm; and

(vi) (d)   a Dog Prohibition Area between 10.00am and 7.00pm from 1 December to 31 March every year.

 

 

 

Precedence of business

Resolved: ( Ms Horrocks/ Mr Ashe)

                                                                                                   Minute No. ECB 17105

 “That in terms of Standing Order 25.5, precedence be accorded to item 8 dealing with the adoption of Standing Orders, and item 9 dealing with Hutt City Council’s Elected Members’ Code of Conduct.”

          The items are recorded in the order in which they were listed on the order paper.

 

7.

Chair's Report (17/67)

Report No. ECB2017/1/21 by the Committee Advisor

 

The Chair elaborated on the report.

 

Resolved: ( Ms Horrocks/ Ms Knight)                                Minute No. ECB 17106

 

“That the Board notes the report.”

 

8.

Adoption of Standing Orders (17/71)

Report No. ECB2017/1/22 by the Senior Committee Advisor

 

The Divisional Manager Secretariat Services elaborated on the report.

 

Resolved: ( Ms Horrocks/ Mr Ashe)                                   Minute No. ECB 17107

 

“That the Board:

(i)      receives the information contained in the report;

(ii)     notes the requirement to achieve the agreement of at least 75% of members present at a meeting to adopt (and amend) the Standing Orders;

(iii)    notes the inclusion of any issue, idea or matter raised in public comment, during a community board meeting, must fall within the terms of reference of that meeting (Clause 15);

(iv)    notes the inclusion of the optional provision to have the choice of three different ways of dealing with motions and amendments (Clause 22); and

(v)     adopts Hutt City Council’s Standing Orders, attached as Appendix 1 to the report, for use throughout the 2016-2019 triennium.”

 

9.

Hutt City Council's Elected Members' Code of Conduct (17/72)

Memorandum dated 25 January 2017 by the Senior Committee Advisor

 

The Divisional Manager Secretariat Services elaborated on the report.

 

Resolved: ( Ms Horrocks/ Mr Gibbons)                              Minute No. ECB 17108

 

“That the Board agrees to adopt the Code of Conduct for Elected Members for the 2016-2019 triennium, attached as Appendix 1 to the report.”

 

10.

Appointments to External Organisations (17/31)

Memorandum dated 18 January 2017 by the Committee Advisor

 

The Chair elaborated on the memorandum.

Members expressed their thankfulness and appreciation to Mr Ian Young for all of the work that he had done on the Eastbourne and Bays Community Trust over his many years as Trustee.

 

Resolved: ( Ms Horrocks/ Ms Knight)                                Minute No. ECB 17109

 

“That the Board:

 

(i)       notes that Mr Gibbons is the Board’s appointee to the Eastbourne and Bays Community Trust;

(ii)       agrees that Mr Gibbons continues with the Heritage Trail, Harbourview Trail, development of the old Police cell block with the Eastbourne and Bays Community Trust;

(iii)      appoints Mr Derek Wilshere as Trustee on the Eastbourne and Bays Community Trust; and

(iv)      appoints Ms A Sutherland to be the Board’s representative on the ERAT (Educating Residents Around Trapping) Steering Group.”

 

11.

Committee Advisor's Report (17/19)

Report No. ECB2017/1/3 by the Committee Advisor

 

The Chair elaborated on the report.

Members noted that the Board’s request for a wayfinding map in Williams Park had been on the walkaround for a number of years without much progress. They added that they would be requesting more information about its progress on this year’s walkaround. Members further noted that an uneven footpath had caused a resident to trip and injure herself. They further said that they would ascertain the area that this had occurred.

 

Resolved: ( Ms Horrocks/ Mr Gibbons)                               Minute No. ECB 17110

 

“That the Board receives the report.”

   

 

 

12.     Reports from representatives on local organisations

a)

Eastbourne and Bays Community Trust (17/20)

Mr Gibbons said that the Trust had committed funds to the Heritage Trail and that the Historical Society would be involved in its development. He further said that the old Police cells would be moved in March this year and that he was liaising with an architect, Iwi and Council officers regarding this. He added that the Heritage Trail would start in March and he was liaising with an officer from Greater Wellington Regional Council on its development.

 

b)

Okiwi Trust (17/21)

Ms Sutherland said that she would be in contact with the Trust.

 

c)

Eastern Bays Marine Drive Steering Group (17/23)

Ms Horrocks said that there would be bay-by-bay consultation in due course.

 

d)

Eastbourne Youth Workers' Trust (17/30)

Ms Knight said that there was no update.

 

e)

Muritai School Hall Management Committee (17/24)

Ms Knight said that there was no update.

 

f)

Vibrant Village (17/25)

Mr Gibbons said that Vibrant Village projects had been discussed in relation to the Eastbourne and Bays Community Trust update.

 

g)

Days Bay Wharf Steering Group (17/26)

Ms Horrocks said that maintenance of the wharf would include some square platforms.

 

h)

Centreport's Eastbourne Liaison Group  (17/27)

Mr Ashe said that there were more children surfing in Eastbourne than in previous years and that southerly winds created the best surf.

 

i)

Eastbourne Childcare Community Group (17/28)

Ms Knight said that there was no update.

 

j)

Community Response Group (17/29)

Ms Horrocks said that Council and GNS Science would be investigating the placement of a blue tsunami line in the Eastbourne Bays, and that there would be consultation on the issue.

   

13.     QUESTIONS   

There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 8.50 pm.

 

 

 

 

 

Ms V Horrocks

CHAIR

 

 

 

CONFIRMED as a true and correct record

Dated this 4th day of April 2017