5                                          1 December 2016

HUTT CITY COUNCIL

 

Wellington Water Committee

 

Minutes of a meeting held in the Hutt City Council Chambers, 2nd Floor,
30 Laings Road, Lower Hutt on

 Thursday 1 December 2016 commencing at 1.00pm

 

 

 PRESENT:                   Deputy Mayor D Bassett (Chair) (HCC)

                                      Mayor W Guppy (Deputy Chair) (UHCC)                                               

                                      Mayor M Tana (PCC)                                             

                                      Cr I Pannett (WCC)

                                      Cr J Brash (GWRC)

 

IN ATTENDANCE:   Cr R Leggett (Alternate PCC)

                                      Cr G McArthur (Alternate UHCC)

                                      Mr T Stallinger, Chief Executive, HCC

                                      Mr C Crampton, Chief Executive, Wellington Water Ltd

                                      Mr J Strahl, Chair, Wellington Water Ltd

                                      Ms J Bryan, Principal Advisor, Wellington Water Ltd

                                      Mr A Wilson, Chief Asset Officer, WCC

Ms W Walker, Chief Executive Officer, PCC

                                      Ms K Stannard, Divisional Manager, Secretariat Services, HCC

                                      Ms H Clegg, Minute Taker, HCC

 

 

PUBLIC BUSINESS

 

 

The Chief Executive, Hutt City Council, took the Chair at 1pm for the start of the meeting to facilitate the election of a new Chair.

 

 

1.       APOLOGIES 

There were no apologies.

2.       PUBLIC COMMENT

There was no public comment.      

3.       CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.   

4.

Procedure to elect the Chair and Deputy
Chair
(16/1288)

Report No. WWC2016/5/252 by the Divisional Manager, Secretariat Services

 

The Divisional Manager, Secretariat Services elaborated on the report.

 

Resolved:                                                                              Minute No. WWC 16501

“That the Committee:

(i)    receives the report;

(ii)   notes the content of the report;

(iii)  chooses voting system B (election by the greatest number of votes) for the election of the Committee Chair and Deputy Chair; and

(iv)  agrees that, in the event of a tie under voting system B, the candidate to be elected shall be resolved by lot as described in section 14 of this report.”

5.       ELECTION OF THE CHAIR AND DEPUTY CHAIR

          Mr Stallinger then called for nominations for the position of Chair of the Wellington Water Committee.

          Deputy Mayor Bassett was nominated by Mayor Guppy and seconded by
          Cr Brash.

          There were no further nominations, Deputy Mayor Bassett was declared the elected Chair of Wellington Water Committee.

          Deputy Mayor Bassett then took the Chair and thanked the Committee for its support.

          Deputy Mayor Bassett then called for nominations for the position of Deputy Chair of the Wellington Water Committee.

          Mayor Guppy was nominated by Deputy Mayor Bassett and seconded by
Cr Pannett.

          There were no further nominations, Mayor Guppy was declared the elected Deputy Chair of Wellington Water Committee.

 

6.

Letter of Expectation 2017/18 (16/1296)

Report No. WWC2016/5/253 by the Divisional Manager, Secretariat Services

 

The Chief Executive, HCC elaborated on the history and process for the Letter of Expectation.

In response to a question from a member, the Chief Executive, Wellington Water Ltd (the company) explained that he was visiting each Council to obtain specific areas of direction for each of the key work areas (growth, resilience, water quality and reduction in flooding).   He further explained that the intended aim was to rationalise all consents through the region.  He agreed that, given recent earthquake and flooding events, the Letter of Expectation should reflect the preparedness of the cities in the event of significant earthquakes that could impact on the Wellington region.  He also agreed that the company would look at a one budget concept for operational funding for each Council.  This would consist of each Council paying to the company the full operating budget for three waters in 12 monthly instalments.

In response to a further question from a member, the Chair of the company expressed appreciation of the positive directions being asked of it this year along with explicit performance and outcomes requirements, adding that in the past the focus had been on compliance.  He was satisfied with the company’s performance to date.

 

Resolved:                                                                              Minute No. WWC 16506

“That the Committee:

(i)    receives the report; and

(ii)   agrees to the 2017-18 Letter of Expectation to Wellington Water Limited with minor amendments attached as Appendix 1 to the report and authorises the Committee Chair to sign the letter.”

 

7.

Wellington Water Company Update (16/1308)

Report No. WWC2016/5/254 by the WW

 

The Chief Executive of the company elaborated on the report.  He outlined the minor network damage resulting from the recent earthquake.  He highlighted that the empty Tawa Reservoir had been damaged.

In relation to the resilience of the network, the Chief Executive of the company explained that central government was rapidly moving to update Regional Response Plans.  This had flow on effects for all those agencies responsible for parts of the plan.  He also explained another focus for the company was improving personal resilience at home, especially in terms of water storage and waste water management, and risk reduction in the networks.  He added that this latest event had served to highlight how utility providers were placed after an event.

In response to a question from a member, the Chief Executive of the company explained that there were a number of agencies who meet after an event and that currently Wellington Lifelines Group was meeting with all utility providers.  He added that it was vital, after an event, that the region responded regionally and not individually. 

Mayor Guppy highlighted that the Mayoral Forum supported regional efforts and that measures to ensure all Councils worked together were taken very seriously.

In response to a further question from a member, the Chief Executive of the company highlighted that the issue of personal resilience, with regard to waste management, would be reported to the Committee in 2017. 

Members agreed that the issue would need to be carefully managed as it may come at a significant cost to individuals. 

In response to question from a member,  the Chief Asset Officer WCC  advised that the Tawa reservoir was empty when the earthquake struck and this was a time when a reservoir was at its weakest.  He highlighted that investigations were continuing into the stability of the roof and whether this needed replacing.  He added the Tawa community was receiving water via other storage areas in the network.

The Chair thanked the company for its work to date.  The Chair of the company stated that he was pleased with the way the company was performing and was conscious of the high level of performance demanded by the Committee. 

 

Resolved:                                                                              Minute No. WWC 16503

“That the Wellington Water Committee receives and notes the report.”

 

8.

Verbal Update from Deputy Mayor Bassett on discussions with Mayors from Kapiti Coast and the three Wairarapa Councils

The Chair explained that he had met with all Councils represented on the Committee who all indicated they were happy with the direction of the Committee.  He then visited the other Councils not represented on the Committee and received positive responses from all of them.  He added that South Wairarapa District Council had been receiving advice from WWL with regard to asset management.

 

The Chair advised that he had recently briefed the Minister about the positive progress made by the Committee.   He noted that the Minister was satisfied with the region’s progress and had requested to be updated on a six-monthly basis. 

 

In response to a question from a member, the Chief Executive of the company advised that there would be an incremental increase in workloads if each new Council became shareholders which may have an impact on costs.  He added that there was no plan to provide an operational input for these new Councils.

 

The Chair confirmed that the Local Government Commission had not introduced any requirements which may impact on local authority Long Term Plans and that it was encouraged by the Wellington Water Committee model.

 

9.

Draft Agenda for the 2017 Regional Water Forum (16/1314)

Report No. WWC2016/5/255 by the Divisional Manager, Secretariat Services

 

The Chair elaborated on the report.

 

Resolved:                                                                              Minute No. WWC 16504

“That the Committee:

(i)    receives the memorandum; and

(ii)   agrees to the agenda items outlined in section 5 of the memorandum for the Regional Water Forum to be held on Thursday 9 March 2017 commencing at 9.30am.”

 

10.

Meeting Schedule 2017 (16/1289)

Memorandum dated 18 November 2016 by the Divisional Manager, Secretariat Services

 

The Divisional Manager, Secretariat Services elaborated on the report.

 

Resolved:                                                                              Minute No. WWC 16505

“That the Committee agrees to the meeting schedule for 2017 as follows:-

 

Tuesday, 7 March – 1 pm  (Upper Hutt City Council) 

Wednesday, 31 May - 1 pm (Porirua City Council)

Thursday, 7 September  - 1 pm (Wellington City Council)

Wednesday, 22 November – 1 pm (Greater Wellington Regional Council.”

11.     QUESTIONS   

There were no questions.

 

 

There being no further business the Chair declared the meeting closed at 2pm.

 

 

 

 

 

 

 

Deputy Mayor D Bassett

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 7th day of March 2017