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FINANCE AND PERFORMANCE
COMMITTEE
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Membership:
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10
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Meeting
Cycle:
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Meets
on a six weekly basis, as required or at the requisition of the Chair
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Quorum:
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Half
of the members
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Reports
to:
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Council
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PURPOSE
To
assist the Council execute its financial and performance monitoring obligations
and associated risk, control and governance frameworks and processes.
Determine and
monitor:
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Maintain
an overview of work programmes carried out by the Council’s organisational
activities (excluding strategy and policy development).
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Progress
towards achievement of the Council’s objectives as set out in the LTP and
Annual Plans.
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Revenue and expenditure targets of key City Development Projects.
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The
effectiveness of the internal audit, risk management and internal control
processes and programmes for the Council for each financial year.
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The
integrity of reported performance information, both financial and non-financial
information at the completion of Council’s Annual Report and external
accountability reporting requirements.
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Oversight
of external auditor engagement and outputs.
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Compliance
with Council’s Treasury Risk Management Policy,
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Requests
for rates remissions.
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Approval
of overseas travel for both elected members and officers.
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Requests
for loan guarantees from qualifying community organisations where the
applications are within the approved guidelines and policy limits.
Consider
and make recommendations to Council:
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The
adoption of the budgetary parameters for the LTP and Annual Plans.
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The
approval of The Statements of Intent for Council Controlled Organisations, and
Council Controlled Trading Organisations, and monitoring progress
against the Statements of Intent.
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The
adoption of the Council’s Annual Report.
General:
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Any
other matters delegated to the Committee by Council in accordance with approved
policies and
bylaws.
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Approval
and forwarding of submissions on matters related to the Committee’s area of
responsibility.
Finance and Performance
Committee
Meeting to be held in the Council Chambers,
2nd Floor, 30 Laings Road, Lower Hutt on
Wednesday 1 March 2017 commencing at 5.30pm.
ORDER PAPER
Public Business
1. APOLOGIES
2. PUBLIC
COMMENT
Generally up to 30 minutes is set
aside for public comment (three minutes per speaker on items appearing on
the agenda). Speakers may be asked questions on the matters they raise.
3. CONFLICT OF
INTEREST DECLARATIONS
4. Recommendations to Council - 14 March
2017
i) Living Wage Considerations
for Hutt City Council (17/264)
Report
No. FPC2017/1/83 by the Divisional Manager Human Resources 6
Chair’s Recommendation:
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“That the
Committee:
(i)
notes
the information in the report;
(ii)
recommends
that the Community Plan Committee considers a Living Wage for full time
employees with service exceeding one year and, should this be accepted, that
the costs, as far as possible, be recovered by way of user charge increases
in the activity areas affected; and
(iii)
recommends
that officers report to the Community Plan Committee with further information
about extending a Living Wage requirement to contractors and suppliers.”
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ii) Review of Draft Statement of
Intent 2017/2018 for the Hutt City Community Facilities Trust (17/60)
Report
No. FPC2017/1/66 by the Senior Management Accountant 65
Chair’s Recommendation:
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“That the
report be discussed.”
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iii) Review of Draft Statement of
Intent 2017/2018 for Seaview Marina Limited (17/193)
Report
No. FPC2017/1/67 by the Senior Management Accountant 69
Chair’s Recommendation:
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“That the
report be discussed.”
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iv) Review of Draft Statement of
Intent 2017/2018 for UrbanPlus Limited (17/194)
Report
No. FPC2017/1/68 by the Senior Management Accountant 74
Chair’s Recommendation:
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“That the
report be discussed.”
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v) Review of Draft Statement of
Intent 2017/2018 for the New Zealand Local Government Funding Agency (17/195)
Report
No. FPC2017/1/69 by the Chief Financial Officer 78
Chair’s Recommendation:
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“That the
report be discussed.”
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5. Hutt City Community Facilities Trust Six Month
Report to 31 December 2016 (17/61)
Report
No. FPC2017/1/70 by the Senior Management Accountant 80
Chair’s Recommendation:
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“That the
report be received.”
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6. Seaview Marina Limited Six Month Report to 31
December 2016
(17/34)
Report
No. FPC2017/1/71 by the Senior Management Accountant 83
Chair’s Recommendation:
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“That the
report be received.”
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7. Urban Plus Limited Six Month Report to 31
December 2016
(17/56)
Report
No. FPC2017/1/72 by the Senior Management Accountant 86
Chair’s Recommendation:
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“That the
report be received.”
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8. New Zealand Local Government Funding Agency
2016 Annual Report (17/196)
Report
No. FPC2017/1/78 by the Chief Financial Officer 89
Chair’s Recommendation:
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“That the
report be noted.”
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9. Audit New Zealand Management Report for the
Year Ended 30 June 2016 (17/250)
Report
No. FPC2017/1/80 by the Chief Financial Officer 92
Chair’s Recommendation:
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“That the
report be noted.”
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10. Risk and Assurance update and Strategic Risk
Register
(17/102)
Report
No. FPC2017/1/73 by the Risk and Assurance Manager 114
Chair’s Recommendation:
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“That the
report be noted.”
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11. Sale and Supply of Alcohol (Fees) Regulations
2013 - Regulation 19 (1) - Reporting by Territorial Authorities (17/37)
Memorandum
dated 23 January 2017 by the Manager Environmental Inspections 130
Chair’s Recommendation:
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“That the
memorandum be discussed.”
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12. Hutt City Libraries: Clubhouse Coordinators
Conference Travel April 2017 (17/119)
Report
No. FPC2017/1/77 by the Content and Service Development Manager 133
Chair’s Recommendation:
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“That the
recommendations contained in the report be approved.”
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13. Finance Update (17/228)
Report
No. FPC2017/1/79 by the Budgeting and Reporting Manager 138
Chair’s Recommendation:
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“That the
report be noted.”
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14. Information Items
a) Standard and
Poor's Credit Rating
(17/113)
Report
No. FPC2017/1/31 by the Chief Financial Officer 171
Chair’s Recommendation:
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“That the
report be noted.”
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b) Finance and
Performance Work Programme 2017 (17/75)
Report
No. FPC2017/1/32 by the Committee Advisor 190
Chair’s Recommendation:
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“That the
report be noted.”
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15. QUESTIONS
With reference to section 32 of
Standing Orders, before putting a question a member shall endeavour to obtain
the information. Questions shall be concise and in writing and handed to the
Chair prior to the commencement of the meeting.
16. EXCLUSION OF
THE PUBLIC
CHAIR'S RECOMMENDATION:
“That the public be excluded from
the following parts of the proceedings of this meeting, namely:
17. Living Wage Considerations for Hutt City
Council
(17/273)
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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(A)
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(B)
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(C)
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General subject of
the matter to be considered.
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Reason for passing
this resolution in relation to each matter.
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Ground under section
48(1) for the passing of this resolution.
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Living Wage
Considerations for Hutt City Council.
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The withholding of
the information is necessary to maintain legal professional privilege
(s7(2)(g)).
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That the public
conduct of the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exist.
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This resolution is made in reliance
on section 48(1) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by section 6 or 7 of that
Act which would be prejudiced by the holding of the whole or the relevant part
of the proceedings of the meeting in public are as specified in Column (B)
above.”
Annie
Doornebosch
COMMITTEE
ADVISOR SECRETARIAT SERVICES
