129                                                       01 March 2017

Finance and Performance Committee

31 January 2017




File: (17/119)





Report no: FPC2017/1/77


Hutt City Libraries: Clubhouse Coordinators Conference Travel  April 2017


Purpose of Report

1.    To seek approval from the Finance and Performance Committee for the Coordinators from Naenae and Taita Clubhouses to travel to the Clubhouse Network’s annual conference in Minneapolis, United States of America from 3-6 April 2017.


That the Committee:

(i)    notes that attendance at the Clubhouse Network’s annual conference is mandatory as per the terms of the Clubhouse licences; and

(ii)   authorises the overseas travel to Minneapolis, United States of America in April 2017 for the Coordinators from Naenae and Taita Clubhouses at a cost of approximately $7,050.



2.    Hutt City Libraries holds licences from the international Clubhouse Network to operate Clubhouses in Naenae and Taita. These licences stipulate that all Clubhouse Coordinators attend the mandatory annual conference. Further background information about Clubhouses is attached as Appendix 1 to the report.


3.    The Naenae Clubhouse Coordinator is Ms Lily Chalmers. Lily started this role in February 2015.

4.    The Taita Clubhouse Coordinator is Mr Tom Johnson. Tom started this role in January 2015.

5.    The Clubhouse Network provides a $1,040 USD travel grant for each
Co-ordinator to offset costs associated with travel to the conference. A breakdown of likely costs is shown under the Financial Considerations heading below.


6.    There are no options.


7.    Not applicable.

Legal Considerations

8.    Co-ordinators are required to attend the annual conference as a condition of the Clubhouse licences.

Financial Considerations

9.    The cost of this travel is budgeted for within existing 2016/17 operational budgets.

10.  Please see the table below detailing likely costs to attend.

Item (all 2 pax)



Flights – Wellington to Minneapolis return


Accommodation for seven nights


Travel related meals


Airport transfers to and from Wellington Airport

$ 100

Airport transfers to and from Minneapolis Airport

$ 200



Travel grant received from Clubhouse Network

Minus USD $2,080 = $2,700 NZD




Other Considerations

11.  In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it provides an internationally recognised programme for young people, meets Council’s imperatives for the north east of the city, and is included in the Children and Young Persons Plan (CYPP).

It does this in a way that is cost-effective because through the Clubhouse licences we hold, we receive other benefits such as international networks, international professional development resources, sponsorship, grants, and benchmarking.






Computer Clubhouse Background Information








Author: Denise Clarkson

Content and Service Development Manager







Approved By: Matt Reid

General Manager Community Services