Community Services Committee

23 February 2017

Order Paper for the meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,

on:

Thursday 2 March 2017 commencing at 6.00pm

PLEASE NOTE THE CHANGE OF START TIME FOR THIS MEETING

Membership

Cr Barratt (Chair)

Cr Briggs (Deputy Chair)	Cr Edwards
Cr Lulich	Cr McDonald
Cr Milne	Cr Sutton
Cr Lewis	Cr Lulich
Mayor Wallace (Ex Officio)

For the dates and times of Council Meetings please visit www.huttcity.govt.nz

COMMUNITY SERVICES COMMITTEE
Membership:	9
Meeting Cycle:	Meets on a six weekly basis, as required or at the requisition of the Chair
Quorum:	Half of the members
Reports to:	Council

PURPOSE

To assist the Council with the development of community services which contribute to the character, culture, and identity of the city and to pursue an active community development role in active partnership with local communities.

Determine and monitor:

· To approve and/or monitor where required the allocation of grants to the following areas:

· Community Development Fund. 

· Community Houses/Centres Fund.

· Community Engagement Fund (Central, Eastern, Western and Northern Wards only).

· Key Community Projects.

· Progress towards achievement of the Council’s Environmental Sustainability Strategy.

· Advocacy in conjunction with Healthy Families Lower Hutt to maintain and to improve health services, and to comment on issues to do with health that impinges upon the well-being of communities.

· Progress towards strategies, policies and visions that provide for social and cultural wellbeing of the City including but not limited to, Safe City and Liquor Bans.

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy¹ (Central, Eastern, Western and Northern Wards only).

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, including the granting of leases and licences to community houses and centres (Central, Eastern, Western and Northern Wards only).

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan)² (Central, Eastern, Western and Northern Wards only).

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves (Central, Eastern, Western and Northern Wards only.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Central, Eastern, Western and Northern Wards only).

· Matters arising from the activities of Community Houses.

· Maintain an overview of work programmes carried out by the Council’s Libraries, Museums, Aquatics and Recreation, Parks and Reserves, Community Safety and Connections and Emergency Management activities. 

Consider and make recommendations to Council:

Matters arising from Council for consideration by the Committee to report back.

General:

• Any other matters delegated to the Committee by Council in accordance with approved policies and bylaws.

• Approval and forwarding of submissions on matters related to the Committee’s area of responsibility.

1. This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

2. The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.

HUTT CITY COUNCIL

Community Services Committee

Meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Thursday 2 March 2017 commencing at 6.00pm.

ORDER PAPER

Public Business

1. APOLOGIES

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise. 

3.       Presentation

Wellington Region Emergency Management Office - 12 month update (17/213)

Presentation by Bruce Pepperell, Regional Manager/Group Controller, WREMO

4. CONFLICT OF INTEREST DECLARATIONS 

5.       Recommendation to Council - 14 March 2017

A Second Electric Vehicle Car Park at Stevens Grove (17/238)

Report No. CSC2017/1/81 by the Eco Design Advisor                              3

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

6.       Register of Mobility Parks (17/118)

Report No. CSC2017/1/2 by the Traffic Engineer                                                8

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

7.       Activity Review - Museums (17/178)

Report No. CSC2017/1/3 by the Director, Museums                                         19

Chair’s Recommendation:

“That recommendations (i)-(iii) contained in the report be endorsed with a new part (iv) to read as follows:

(iv)      recommends that the Community Plan Committee considers funding             $60,000 for promoting programs and activities at the refurbished             Petone Settlers Museum.”

8.       Information Item

Community Services Committee Work Programme (17/214)

Report No. CSC2017/1/33 by the Senior Committee Advisor                 40

Chair’s Recommendation:

“That the information contained in the report be noted and received.”

9.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.

Kate Glanville

SENIOR COMMITTEE ADVISOR