1                                               14 March 2017




Community Plan Committee


Report of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,

Lower Hutt on

 Tuesday 14 March 2017 commencing at 5.00pm



 PRESENT:                       Mayor WR Wallace (Chair)

Cr G Barratt                                 Cr C Barry

Deputy Mayor D Bassett             Cr L Bridson

Cr J Briggs                                    Cr MJ Cousins

Cr S Edwards                               Cr T Lewis

Cr G McDonald                           Cr C Milne (from 5.25pm)
Cr L Sutton


APOLOGIES:                  Cr Lulich and Cr Milne for lateness.


IN ATTENDANCE:       Mr T Stallinger, Chief Executive

Ms K Kelly, General Manager, Strategic Services

Mr B Sherlock, General Manager, City Infrastructure 

Ms J Raffills, General Manager, Governance and Regulatory

Mr M Reid, General Manager, Community Services

Mr S Keatley, Huia Pool Manager

Mr M Mercer, Divisional Manager Community Hubs

Ms S Simcox, Communications and Marketing Team Leader

Ms M Laban, Community Projects and Relationships Manager

Mr B Monaghan, Divisional Manager City Promotions

Mrs J Stevens, Corporate Planner

Ms K Stannard, Divisional Manager Secretariat Services

Ms H Clegg, Minute Taker






1.       APOLOGIES 

Resolved:                                                                              Minute No. CPC 17101(2)

“That the apologies received from Crs Lulich and Milne for lateness be accepted.”


Comments are recorded under the item to which they relate.      


There were no conflict of interest declarations.

4.       Recommendation to Council - 14 March 2017

Annual Plan 2017-2018 (17/375)

Speaking under public comment, Mr Max Shierlaw expressed concern with the wording without putting an additional burden on ratepayers contained in the Consultation DocumentHe considered the wording was misleading as debt levels would increase with the proposed new Financial Strategy.  He also expressed concern that the information contained under the heading ‘Limits on Borrowing’, was giving a false impression that the existing Financial Strategy was tight.  He considered that this was not the case.  He queried the percentage figures under the heading ‘Limits on Borrowing’ stating that the net debt level for years 1-3 would actually be 170%.  He also considered that the Consultation Document required updating with regard to the projected population numbers.

The Corporate Planner elaborated on the report. 

Cr Lewis expressed concern at the word “sustainable” contained in the Consultation Docment.  She believed that all options for sustainability had not been explored and using the word added weight to that argument.  The Chief Executive advised that officers would review the the relevant paragraph.

The Chief Executive elaborated on the proposed Annual Plan 2017-2018.  He acknowledged that the public speaker raised valid comments.  He advised that officers would review the suggested changes raised by the public speaker.

In response to a question from a member, the Chief Executive advised that any questions regarding the reasons for projects not being included in the draft budget could be directed to the Chief Financial Officer or any member of the Strategic Leadership Team.

Officers were requested to distribute the final version of the Consultation Document for this year’s Annual Plan consultation when available.

Mayor Wallace reminded Councillors that all the projects contained in the Consultation Document had been thoroughly debated at the recent Community Plan Committee meeting.  He highlighted that the proposed delay of funding for Petone Sportsville was by three years and the Wainuiomata Hub development was by two years.  He highlighted that this did not indicate that the projects were not important.  He noted that in order to undertake the projects, whilst maintaining debt levels, officers believed deferring them was the best solution.  He reminded Councillors that this could be revisited after the consultation period. 


The Chief Executive explained that the new Financial Strategy provided for further funding to be released each year and that this may enable deferred projects to be brought forward to next year.

Mr Milne joined the meeting at 5.25pm.

Mayor Wallace highlighted that it was an exciting time for the City.  He emphasised that Council was being bold taking the City forward.  He acknowledged that flooding was a enormous risk to the City.  He encouraged Councillors to make themselves available for the upcoming public meetings.

Resolved: (Mayor Wallace/Deputy Mayor Bassett)    Minute No. CPC 17102(2)

“That Council:

(i)       notes that the underlying information for the Annual Plan 2017-2018 was adopted by Council following the 21 February 2017 Community Plan Committee meeting;


(ii)     approves the budget as outlined by the Chief Executive and the Strategic Leadership Team; and

(iii)  adopts the Consultation Document attached as Appendix 1 for public consultation between 28 March and 28 April 2017.”

5.       QUESTIONS

There were no questions.   



There being no further business the Chair declared the meeting closed at 5.35pm.








WR Wallace






CONFIRMED as a true and correct record

Dated this 23rd day of May 2017