Community Plan Committee



9 March 2017




Order Paper for the meeting to be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,







Tuesday 14 March 2017 commencing at 5.00pm









Mayor W R Wallace (Chair)


Cr G Barratt

Cr C Barry

Deputy Mayor D Bassett

Cr L Bridson

Cr J Briggs

Cr M Cousins

Cr S Edwards

Cr T Lewis

Cr M Lulich

Cr G McDonald

Cr C Milne

Cr L Sutton







For the dates and times of Council Meetings please visit





(Committee of Council as a whole)




Half of the members

Meeting Cycle:

Meets as required during LTP and Annual Plan processes

Reports to:





To carry out all necessary consideration and hearings, precedent to the Council’s final adoption of Long Term Plans (LTP) and Annual Plans (AP).


Receive and consider:

Submissions with regard to the Hutt City Council’s Assessment of Water and Sanitary Services.



The development of a framework and timetable for the LTP and AP processes.

Appropriate public consultation and statements to the media.

Such other matters as the Committee considers appropriate.

The hearing of all public submissions.


Consider and make recommendations to Council:

Rating levels and policies required as part of the LTP.

The Council’s Proposed Draft Long Term Plan and final LTP.

The Council’s Annual Plan.

Final content and wording, and adoption of the final Hutt City Council Assessment of Water and Sanitary Services.





(Attachment to Community Plan Committee Terms of Reference)

Extract from the Controller and Auditor General’s October 2010 Good Practice Guide: Guidance for members of local authorities about the Local Authorities (Members’ Interests) Act 1968


Appointment as the local authority’s representative on another organisation

5.47     You may have been appointed as the authority’s representative on the governing body of a council-controlled organisation or another body (for example, a community-based trust).


5.48     That role will not usually prevent you from participating in authority matters concerning the other organisation – especially if the role gives you specialised knowledge that it would be valuable to contribute.


5.49     However, you could create legal risks to the decision if your participation in that decision raises a conflict between your duty as a member of the local authority and any duty to act in the interests of the other organisation. These situations are not clear cut and will often require careful consideration and specific legal advice.


5.50     Similarly, if your involvement with the other organisation raises a risk of predetermination, the legal risks to the decision of the authority as a result of your participation may be higher, for example, if the other organisation has made a formal submission to the authority as part of a public submissions process.





Community Plan Committee


Meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 14 March 2017 commencing at 5.00pm.




Public Business


1.       APOLOGIES 


Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.      


4.       Recommendation to Council - 14 March 2017

Annual Plan 2017-2018 (17/375)

Report No. CPC2017/1/84 by the Corporate Planner                                2

Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”


5.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   





Kate Glanville