1                                            9 February 2017




Wainuiomata Community Board


Minutes of a meeting held in the Wainuiomata Community Library,

Queen Street, Wainuiomata on

 Thursday 9 February 2017 commencing at 7.00pm



 PRESENT:                        Ms J Alexander                    Mr R Sinnott (Chair)

                                           Mr T Stallworth                   Ms S Tuala-Le’afa

                                           Mr G Tupou                         Ms M Willard                                

                                           Cr C Barry                          


APOLOGIES:                  Cr J Briggs


IN ATTENDANCE:       Mr B Sherlock, General Manager, City Infrastructure 

                                          Mr G Stuart, Divisional Manager, Regulatory Services (part meeting)

                                          Mr B Rippon, Manager, Parking Services (part meeting)

                                          Mr L Dalton, Regional Manager, Animal Services (part meeting)

                                          Ms A Reilly, Wainuiomata Community Hub Manager

Mrs A Doornebosch, Committee Advisor






1.       APOLOGIES 

Resolved:     (Mr Sinnott/ Mr Stallworth)                                    Minute No. WCB 17101

“That the apology received from Cr Briggs be accepted and leave of absence be granted.”


Resolved:         (Mr Sinnott/ Ms Willard)                                     Minute No. WCB 17102  

“That Standing Order 38.2 be suspended to allow Mr Mike Grigg to speak under public comment on an item not included on the order paper for the meeting.”


Speaking under public comment, Mr Mike Grigg noted that central government had released a New Zealand Disability Strategy for 2016-2026, which included eight outcomes.  He considered Council should provide training on disability issues, and adopt a Disability Strategy with due consideration to the outcomes in the New Zealand Disability Strategy.



In response to a question from a member, Mr Grigg noted that during Council’s consultation process for the Accessibility and Inclusiveness Plan for Council, Board members should highlight issues in the community and engage families, especially youth, to help themselves.

3.       Presentations


Presentation by Greater Wellington Regional Council East Harbour Park Ranger

Mr Mark McAlpine, East Harbour Park Ranger provided a presentation.

In response to questions from members, Mr McAlpine noted two methods were used to manage deer population within the East Harbour area – by balloted hunts and also using professional hunters.   He said some of the area would be subject to 1080 aerial poisoning for the control of rats, mice and possums, as well as ground controls.   He highlighted the plan to reduce tuberculosis in the area to below 2% over the next 10 years.  He said signage was required to advise of any poison at the entrance to all Department of Conservation Parks.  He advised people needed permission from landowners to shoot deer on private property, and in Department of Conservation areas, hunting permits were required.  Members noted firearms legislation should be followed.   

Mr McAlpine advised the public should contact the Police if they encountered any instances of deer wandering onto property, causing nuisance.  He noted dogs were required to be on leads in parks to ensure the safety of native birds. 



Presentation on Parking Warden Services

The Manager, Parking Services provided a presentation.

In response to questions from members, the Manager, Parking Services advised that Parking Wardens could only issue tickets on public property, including unsigned areas.  He noted that driveways and footpaths were public property.  He said berms usually formed part of the road corridor, and therefore public property.  He noted fully licensed and warranted vehicles could park on road berms unless there were signs stating parking was prohibited.  He noted any damage to berms as a result of parking was the responsibility of the vehicle owners, and subject to fine infringements.   He highlighted Council had been proactive in providing training for Parking Wardens, which was now being used by other Councils and the New Zealand Police.   He said the grace period for vehicle owners to obtain a warrant of fitness was two months.  He noted there was a Council waiver policy in place for appeals and complaints, and said Parking Wardens only attended public events when requested by residents who required assistance.



Presentation by Wainuiomata Community Rural Association - Mobile Phone Coverage Coast Road, Wainuiomata

Ms Margot Fry and Ms Michelle Caldwell from the Wainuiomata Community Rural Association ‘the Association’ provided a presentation.

In response to questions from members, Ms Caldwell advised that the Association was working with Chorus to upgrade the network for events.  She said the battery power box located directly outside Rimutaka Forest Park had been recently updated, but the battery life was limited to two hours.

Mr Tupou noted Community Response Teams were currently using a paging system, but this would not work without mobile phone coverage.  He noted he supported the request for mobile phone coverage on Coast Road.

Members thanked Ms Fry and Ms Caldwell for their contribution to the initiative and offered support from the Board if needed going forward.


4.       Minutes

Resolved:      ( Mr Sinnott/ Ms Tuala-Le'afa)                              Minute No. WCB 17103

“That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday, 7 December 2016, be confirmed as a true and correct record.”



Resolved:      (Mr Tupou/ Mr Stallworth)                                    Minute No. WCB 17104

“That the minutes of the meeting of the Extraordinary Wainuiomata Community Board Meeting held on Monday, 19 December 2016, be confirmed as a true and correct record subject to an amendment on page 1, Ms MW Willard should read Ms M Willard.”



          There were no conflict of interest declarations.






6.       Reports referred for board input before being considered by Standing Committee of Council


Dog Control Bylaw Dog Trial Feedback and Recommendations (17/135)

Report No. WCB2017/1/27 by the Divisional Manager, Regulatory Services


The Divisional Manager, Regulatory Services elaborated on the report.  He noted the current Dog Control Bylaw included an exclusion of dogs in the area of the Wainuiomata Road/Maire Street shopping centre.  He further noted the proposed amendment permitted dogs on leash in this area.


Resolved:            ( Mr Sinnott/ Ms Willard)                       Minute No. WCB 17105

“That the Board endorses the recommendations contained in the report, that relate to the areas around Wainuiomata Road and Maire Street shops, Wainuiomata.”



Adoption of Standing Orders (17/57)

Report No. WCB2017/1/7 by the Senior Committee Advisor


The Chair noted there were three options available for moving motions and amendments for Board meetings.  He recommended Option C for Board meetings.

Mr Tupou noted the inclusion of any issue within the public comment portion of Board meetings would make future meetings more inclusive to the community.


Resolved:              ( Mr Sinnott/Ms  Tuala-Le'afa)                        Minute No. WCB 17106

“That the Board:


(i)      receives the information contained in the report;


(ii)     notes the requirement to achieve the agreement of at least 75% of members present at a meeting to adopt (and amend) the Standing Orders;


(iii)    notes the inclusion of any issue, idea or matter raised in public comment, during a community board meeting, must fall within the terms of reference of that meeting (Clause 15);


(iv)    notes the inclusion of the optional provision to have the choice of three different ways of dealing with motions and amendments (Clause 22);


(v)     agrees it will use Option C dealing with motions and amendments during its meetings for the rest of the triennium; and


(vi)    adopts Hutt City Council’s Standing Orders, attached as Appendix 1 to the report, for use throughout the 2016-2019 triennium.”




Hutt City Council's Elected Members' Code of Conduct (17/74)

Memorandum dated 25 January 2017 by the Senior Committee Advisor


The Chair highlighted the responsibilities of members while in contact with the media.


Resolved:               ( Mr Sinnott/Ms Alexander)                            Minute No. WCB 17107

“That the Board agrees to adopt the Code of Conduct for Elected Members for the 2016-2019 triennium, attached as Appendix 1 to the report.”




Committee Advisor's Report (17/12)

Report No. WCB2017/1/8 by the Committee Advisor


The Committee Advisor elaborated on the report. 


Resolved:             ( Mr Sinnott/ Mr Stallworth)                             Minute No. WCB 17108

“That the Board notes the report.”



Chair's Report - February 2017 (17/11)

Report No. WCB2017/1/9 by the Chair


The Chair elaborated on the report.   He noted the Wellington Region Emergency Management Office was planning to review the Wainuiomata Community Response Plan in the near future.  He further noted he would distribute to members a copy of the Hutt City Community Plan, outlining the annual plan process.  He advised he had received an update on bus services to Wainuiomata from the Greater Wellington Regional Council (GWRC).  He said GWRC was planning to have fully accessible bus services to Wainuiomata by 2018.  He noted GWRC had advised the route change request to Hutt Hospital had been trialled previously, but patronage did not justify an ongoing service.

The Committee Advisor undertook to obtain a copy of Council’s Engagement Strategy developed by officers in the last triennium.     


Resolved:               (Mr Sinnott/ Mr Tupou)                                  Minute No. WCB 17109

“That the report be noted and received.”



11.     QUESTIONS   

There were no questions.



There being no further business the Chair declared the meeting closed at 8.40 pm.





Mr R Sinnott




CONFIRMED as a true and correct record

Dated this 5th day of April 2017