Attachment 2

Terms of Reference for Hutt City Councilís Accessibility and Inclusiveness Plan 2017-2027


Terms of Reference for Hutt City Councilís Accessibility and Inclusiveness Plan 2017-2027


This Terms of Reference (ToR) sets out the roles and timelines for the development of the Hutt City Councilís Accessibility and Inclusiveness Plan 2017-2027.


The ToR covers:


∑††† Project title and purpose

∑††† Background/introduction

∑††† Roles

∑††† Project goals and objectives

∑††† Sequential phases of work, represented as milestones

∑††† Budgetary considerations


Terms of Reference


Project Title

Hutt City Councilís Accessibility and Inclusiveness Plan 2017-2027



1.1 million or 24% of people in New Zealand identify as being disabled. This represents almost a quarter of New Zealandís population and translates in Lower Hutt to 24,480 people living with disabilities in the city.


People aged 65 or over are much more likely to be disabled (59 percent) than adults under 65 years (21 percent) or children under 15 years (11 percent) and Māori and Pacific people have higher-than-average disability rates. Hutt City, as all cities, has an aging population. There are also more Maori and Pacific people living in Hutt City than the region as a whole Ė 16.2% and 10.4% compared to 12.4% and 7.7% regionally.


Disability is something that happens when people with impairments face barriers because the world we live in has been designed by people who donít realise that not everyone is the same.


Central government has had a Disability Strategy in place since 2001 and many Councils across New Zealand have developed Disability Strategies in response and work actively with the sector to advance the rights and aspirations of disabled people in their communities.


On 19 May 2016, the disability community partnered with Hutt City Council and held a forum at the Dowse to discuss and make recommendations on how Council might influence the liveability of the city for all people living here.† The discussion focused on:

∑††† Accessibility Ė ensuring everyone can easily access and use shared spaces, public transport, public information and media and Council facilities

∑††† Inclusiveness Ė ensuring everyone in the city experiences the equal rights of citizenship

Those attending the Forum gave Councillors and staff present two key messages:


∑††† we are ordinary kiwis Ė children, parents, grandparents, and friends Ė and we want to be able to contribute to our families and participate in our communities just like everybody else;

∑††† we want to work collaboratively with Council to develop and implement a plan to make sure all people living in Lower Hutt gare given a fair go in achieving the aspirations they have for themselves, their families and the city.


Further discussions have led to the development of this draft Terms of Reference for discussion at a second forum.



Development of Councilís Accessibility and Inclusiveness Plan 2017-2027

Project Manager


Wendy Moore, Divisional Manager, Strategy and Planning†

Project Team


∑††† Nick Ruane

∑††† Raewyn Hailes

∑††† Lucy Knowles

∑††† Stamatina Bell

Wider project group

∑††† Lower Hutt Disability Forum

Internal Stakeholders

∑††††† Strategy and Planning

∑††††† Community Partnerships

∑††††† Leisure Active

∑††††† City Development

∑††††† Libraries

∑††††† Parks and Reserves

∑††††† Environmental Policy

∑††††† Urban Design

∑††††† Road and Traffic

∑††††† Environmental Consents

∑††††† City Promotions (includes web site development)


External Stakeholders

∑††††† Office for Disability Issues

∑††††† CCS Disability Action

∑††††† HV Disability Resources Trust

∑††††† Autism New Zealand

∑††††† Iwi/Maori and Pacific Island community organizations

∑††††† Health organisations

∑††††† Other social service providers and community groups (e.g. Budget Advisory Service)

∑††††† Churches and youth groups


Budgetary Considerations


∑††† Engagement workshops

∑††† Any others?



Project Goals

Project Objectives

Key Milestones


Goal 1: Develop an Accessibility and Inclusiveness Plan 2017-2027 for Hutt City in partnership with the disability community for presentation to Hutt City Council





















Goal 2: Engage with the disability community and wider community







Goal 3: Finalise the Accessibility and Inclusiveness Plan 2017-2027 subject to any amendments arising from consultation


Goal 4: Implementation of policy

Objective 1.1

Collect relevant facts and trends in relation to disability in Hutt City




Objective 1.2

Ensure Council sign off on draft Accessibility and Inclusiveness Plan 2017-2027 for engagement

Milestone 1








Milestone 2

















Research the current climate on disability, nationally and locally, through relevant documentation and work with the disability community in Lower Hutt




Develop a draft Accessibility and Inclusiveness Plan 2017-2027 for engagement with the disability community that includes information on:

∑††† Background

∑††† Any legislation and or national document

∑††† Mitigation of social impact

∑††† Snapshot of current disability in Hutt City

∑††† Vision

∑††† Principles and underlying approach

∑††† Goals

∑††† Monitoring and reporting on progress











Objective 2.1

Work with Community Partnerships to facilitate Councilís preferred community consultation process


Milestone 4



∑†† Undertake engagement signed off by Council

∑†† Collate engagement findings

∑†† Compare with draft Accessibility and Inclusiveness Plan and adjust where appropriate.






Objective 3.1

Plan finalised to take account of any amendments arising from community consultation

Milestone 5








∑†† Report back to Council

∑†† Accessibility and Inclusiveness Plan 2017-2027 adopted

∑†† Council signs off on plan


Objective 4.1

Establish Accessibility and Inclusiveness Advisory Group


Objective 4.2

AIAG Group

∑†† Develops work plan for AIGI to work to and a reporting structure including

i.††† Specific projects aimed at achieving the broad goals outlined in the Plan

ii.†† SMART targets to measure progress towards achieving projects

Milestone 6







∑††† Establish AIAG

∑††† AIAG agrees meeting schedule and process for addressing Council

∑††† AIAG develops work plan relevant to the goals in the Accessibility and Inclusiveness Plan 2017-2027 with specific projects aimed at achieving those goals

∑††† AIAG develops SMART targets to report against that reflect the KPIs developed by the disability community