17 February 2017




Pursuant to a requisition dated 14 February 2017 by Mayor Wallace

an Extraordinary Council meeting will be held in the

Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,








Tuesday 21 February 2017 commencing at 9.00am









Mayor Ray Wallace (Chair)


Cr Glenda Barratt

Cr Campbell Barry

Deputy Mayor David Bassett

Cr Lisa Bridson

Cr Josh Briggs

Cr Margaret Cousins

Cr Simon Edwards

Cr Tui Lewis

Cr Michael Lulich

Cr Gwen McDonald

Cr Chris Milne

Cr Leigh Sutton









For the dates and times of Council Meetings please visit









Meeting Cycle:

Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

Power to (being a power that is not capable of being delegated)[1]:

        Make a rate.

        Make bylaws.

        Borrow money other than in accordance with the Long Term Plan (LTP).

        Purchase or dispose of assets other than in accordance with the LTP.

        Purchase or dispose of Council land and property other than in accordance with the LTP.

        Adopt the LTP, Annual Plan and Annual Report.

        Adopt policies required to be adopted and consulted on under the Act in association with the LTP or developed for the purpose of the Local Governance Statement.

        Appoint the Chief Executive.

        Exercise any powers and duties conferred or imposed on the local authority by the Public Works Act 1981 or the Resource Management Act 1991 that are unable to be delegated.

        Undertake all other actions which are by law not capable of being delegated.

        The power to adopt a Remuneration and Employment Policy.

Decide on:

Policy issues

        Adoption of all policy required by legislation.

        Adoption of policies with a city-wide or strategic focus.

District Plan

        Promotion of Plan Changes and Variations recommended by the District Plan Committee prior to public notification.

        The withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.

        Approval, to make operative, of District Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the Resource Management Act 1991).

Representation, electoral and governance matters

        The method of voting for the Triennial elections.

        Representation reviews.

        Council’s Code of Conduct and Local Governance Statement.

        Elected Members Remuneration.

        The outcome of any extraordinary vacancies on Council.

        Any other matters for which a local authority decision is required under the Local Electoral Act 2001.

        All matters identified in these Terms of Reference as delegated to Council Committees (or otherwise delegated by the Council) and oversee those delegations.

        Council‘s delegations to officers and community boards.

Delegations and employment of the Chief Executive


The review and negotiation of the contract, performance agreement and remuneration of the Chief Executive.


Meetings and committees

        Standing Orders for Council and its committees.

        Council’s annual meeting schedule.

Operational matters

        The establishment and disposal of any Council Controlled Organisation or Council Controlled Trading Organisation and approval of annual Statements of Corporate Intent on the recommendation of the Finance and Performance Committee.

        Civil Defence Emergency Management Group matters requiring Council’s input.

        Road closing and road stopping matters.

        All other matters for which final authority is not delegated.


        The non-elected members of the Standing Committees (including extraordinary vacancies of non-elected representatives).

        The Directors of Council Controlled Organisations and Council Controlled Trading Organisations. 

        Council’s nominee on any Trust.

        Council representatives on any outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the appropriate standing committee and/or outside organisations).

        The Chief Executive of Hutt City Council.

        Council’s Electoral Officer, Principal Rural Fire Officer and any other appointments required by statute.





Extraordinary meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on

 Tuesday 21 February 2017 commencing at 9.00am.




Public Business


1.       APOLOGIES 


Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.


4.       Funding Proposal relating to the Unreinforced Masonry Buildings Legislation (17/226)

Report No. HCC2017/1/82 by the General Manager, Governance and Regulatory          2

Mayor’s Recommendation:

“That the recommendations contained in the report be noted and discussed.”


5.       QUESTIONS

With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   






Kate Glanville



[1] Work required prior to the making of any of these decisions may be deleted.