5                                          6 December 2016

HUTT CITY COUNCIL

 

Eastbourne Community Board

 

Minutes of a meeting held in the East Harbour Women's Club, 145 Muritai Road, Eastbourne on

 Tuesday 6 December 2016 commencing at 7.15pm

 

 

 PRESENT:                       Mr R Ashe                        Mr M Gibbons                                                                        Ms V Horrocks (Chair)                                                Ms E Knight (Deputy Chair)

                                           Cr T Lewis                       Cr M Lulich

                                           Ms A Sutherland

                                          

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Mayor WR Wallace (part meeting)

                                           Cr M Cousins

                                           Mr B Kibblewhite, Chief Financial Officer

                                           Mr G Stuart, Divisional Manager Regulatory Services (part meeting)

Ms S Haniel, Committee Advisor

 

 

PUBLIC BUSINESS

 

 

1.       APOLOGIES 

 There were no apologies.

 2.

Statutory Declarations

Mayor Wallace hosted the Statutory Declaration Ceremony for Board members.

 

Cr Tui Lewis, Cr Michael Lulich, Mr Robert Ashe, Mr Murray Gibbons, Ms Virginia Horrocks, Ms Elizabeth Knight and Ms Anna Sutherland made the statutory declarations required by Clause 14, Schedule 7 of the Local Government Act 2002, which were witnessed by Mayor Wallace.

 

 

3.

Election of Chair and Deputy Chair

a)   

System of Voting

 

Resolved:                                                           Minute No. ECB 16501

“That System B contained in Clause 25, Schedule 7 of the Local Govertnment Act 2002 be adopted as the system of voting for the election of the Chair, requiring the persons elected to receive the votes of a majority of the members present and voting.”

b)      Election of Chair

Mayor Wallace called for nominations for the Chair of the Eastbourne Community Board. Mr Ashe nominated Ms Horrocks for the position of Chair and Mr Gibbons seconded the motion. The Mayor called for any other nominations and as there were none, he put the motion.

 

 

Resolved:                                                           Minute No. ECB 16502

“That Ms V Horrocks be elected Chair of the Eastbourne Community Board.”

Ms Horrocks assumed the chair for the remainder of the meeting.

c)       Election of Deputy Chair

The Board agreed that the selection of the Deputy Chair be on a rotational basis during the triennium and that each member’s turn be determined by lot.

 

Resolved:                                                           Minute No. ECB 16503

“That the Board agrees that the selection of a Deputy Chair in the 2016-2019 triennium be on a rotational basis determined at every third or fourth meeting of the Board.”

 

Resolved:                                                           Minute No. ECB 16504

“That Ms E Knight be elected Deputy Chair of the Eastbourne Community Board until 28 June 2017.”

   

4.       PUBLIC COMMENT

Comments are recorded under the item to which they relate. 

   

5.       CONFLICT OF INTEREST DECLARATIONS   

There were no conflict of interest declarations.

6.

Statutory Briefing (16/1273)

Report No. ECB2016/5/262 by the Solicitor

 

Mayor Wallace elaborated on the report.

In response to questions from members, Mayor Wallace said that Council had an obligation under the Treaty of Waitangi to include Māori in decision making and that they had voting rights at Council meetings. He further said that if the Board had requested information from Council then the information would be provided free of cost. He added that issues coming up for the Board would be wharves, the shared path, and tsunami preparedness.

 

Resolved:                                                                              Minute No. ECB 16505

 “That the Board notes the legislative provisions affecting members.”

 

7.

Community Board Delegations and Functions (16/1331)

Memorandum dated 24 November 2016 by the Senior Committee Advisor

 

Resolved:                                                                              Minute No. ECB 16506

“That the Board notes the delegations to community boards as approved by Council.”

 

8.

Appointments to External Organisations (16/1274)

Memorandum dated 16 November 2016 by the Committee Advisor

 

Resolved:                                                                              Minute No. ECB 16507

“That the Board:

 

(i)        notes that appointments from the Board are required to be made on  local and external organisations for the 2016/2019 triennium;

(ii)        appoints representatives to the following local organisations:

(a)        Eastbourne and Bays Community Trust – Mr M Gibbons;

(b)        Okiwi Trust – Ms A Sutherland;

(c)                    Eastern Bays Marine Drive Steering Group – Ms V Horrocks, Mr R Ashe, and Ms A Sutherland;

(d)        Eastbourne Youth Workers Trust – Ms E  Knight; and

(e)         Muritai School Hall Management Committee – Ms E Knight;

(ii)       defers the appointment of a Trustee on the Eastbourne and Bays Community Trust to its next meeting on 7 February 2017; and

(iii)       appoints members of the Board on the following external organisations;

(a)        Vibrant Village – Mr M Gibbons;

(b)        Days Bay Wharf Steering Group – Ms V Horrocks and Mr R Ashe;.

(c)        Centreport’s Eastbourne Liaison Group – Mr R Ashe; 

(d)        Eastbourne Childcare Community Group – Ms E Knight; and

(e)        The Community Response Group – Ms V Horrocks and Ms E Knight.”

 

 

9.

Schedule of Meetings 2017 (16/1368)

Memorandum dated 1 December 2016 by the Committee Advisor

 

Resolved:                                                                              Minute No. ECB 16508

“That the Board:

(i)      approves the following meeting dates for 2017 in respect of its own meetings;

 

a) Tuesday 7 February 2017

b) Tuesday 4 April 2017

c) Tuesday 27 June 2017

d) Tuesday 5 September 2017

e) Tuesday 7 November 2017;

 

(ii)     notes that the Chair will set dates for informal meetings of the Board as the need arises; and

 

(iii)    delegates authority to the Chief Executive in consultation with the Board Chair to alter the date, time or venue of a meeting, or cancel a meeting, should circumstances require this.”

 

 

10.

A Statement of Basic Principles for Eastbourne Community Board (16/1278)

Memorandum dated 16 November 2016 by the Committee Advisor

 

Resolved:                                                                              Minute No. ECB 16509

“That the Board agrees to the inclusion of the Statement of Basic Principles as a permanent item on its agendas for the 2016 to 2019 triennium.”

 

11.

COMMUNITY ENGAGEMENT FUND 2016-2017 (16/1356)

Memorandum dated 29 November 2016 by the Community Advisor Funding and Community Contracts

 

Resolved:                                                                              Minute No. ECB 16510

“That the Board:

 

(i)      notes that the Community Engagement Fund closed on 20 November 2016 and two applications had been received;

 

(ii)     agrees that the applications are considered according to the merits of the application criteria and priorities of the fund;

 

(iii)    approves the application from Muritai Yacht Club from the Community Engagement Fund for a total of $669.00 for the purchase and installation of a VHF radio unit to the main MYC rescue boat; and

 

(iv)    approves the application from St Ronan’s Presbyterian Church from the Community Engagement Fund for a total of $1,697.00 subject to members working with officers to ensure the criteria were met and the quotes supported the application.”

 

12.

Eastbourne Community Board Submission on Proposed Alcohol in Public Places Bylaw 2016 (16/1291)

Report No. ECB2016/5/186 by the Committee Advisor

 

Resolved:                                                                              Minute No. ECB 16511

“That the Board retrospectively endorses its submission on Hutt City Council’s Proposed Alcohol in Public Places Bylaw 2016.”

13.

Committee Advisor's Report (16/1279)

Report No. ECB2016/5/57 by the Committee Advisor

 

Speaking under public comment, Dr D Johnston, representing GNS Science, said that he was undertaking a survey during the week of 12 to 18 December 2016 to ascertain how communities in tsunami zones responded to the earthquake on 14 November 2016.

In response to questions from members, Dr Johnston said that he would provide the results of the survey to members. He noted that members could help with the distribution of a questionnaire in the community such as at the Eastbourne Sunday market day.

Speaking under public comment, Ms J Nalder said that she supported an off-leash dog area at certain times in Days Bay as per her original submission to Council. She further said that the Council signs at Days Bay beach with the off leash times differed from what was on the Council website. She said that she had been upset about the dog bylaw review process and had not been kept informed about the changes.

Speaking under public comment, Ms S Willis said that her original submission to Council had been conservative and asked for dogs off leash morning and evening. She further said that the pavements in Days Bay were inadequate and a dog could get hit by a car if it was at the end of its leash.

Speaking under public comment, Ms H Sutherland said that she supported Ms Nalder’s and Ms Willis’ comments.

In response to a question from a member, Ms Sutherland said that the dog walkers picked up a lot of rubbish from Days Beach when they walked their dogs.

Speaking under public comment, Mr P Sprey, said that he supported Ms Nalder’s, Ms Willis’ and Ms Sutherland’s comments. He further said that he continued to monitor how many dogs and people were using the northern end of Days Bay beach and that the original data which he had submitted to Council was still valid. He added that there were very few dog walkers on the beach from outside Days Bay.

Speaking under public comment, Mr A Macray said that the dog signs at Days Bay were broken and difficult to read.

Mayor Wallace noted the concerns about the inadequate dog signage.

The Divisional Manager Regulatory Services noted the discrepency in signage as explanied by Ms Nalder and said that officers would correct the information on Council’s website. He added that Council would put a notice in the Eastbourne Herald regarding the current hours for the dog bylaw. He further said that people could put in submissions either in support or opposition to the dog exercise area until 8 February 2017.

 

 

 

Resolved:                                                                               Minute No. ECB 16512

“That the Board:

(i)              agrees that the venue for its meetings be the East Harbour Women’s Clubrooms;

(ii)     agrees that the start times for its meetings be 7.15pm;

(ii)     approves advertising for meetings in the Eastbourne Herald;

(iv)    approves catering for its 2017 meetings, and reviews this decision in the future; and

(v)     agrees to hold a tour of its community, the date to be confirmed.”          

       

14.     QUESTIONS  

There were no questions.

 

 

 

There being no further business the Chair declared the meeting closed at 8.50 pm.

 

 

 

 

 

Ms V Horrocks

CHAIR

 

 

 

 

 

 

CONFIRMED as a true and correct record

Dated this 7th day of February 2017