Attachment 1

Making Places Review - Terms of Reference


terms of reference 

Making places Review


4 October 2016


This Terms of Reference (TOR) sets out the roles and parameters for cross-divisional co-operation between Divisions within Hutt City Council to guide work on this project.


Project Title


Project Purpose

The purpose of the project is to review and refresh the concept and document to:

Ř Ensure that the community is still supportive of Making Places, understands the intent and has an opportunity to contribute appropriately into the project.

Ř Update the information in the Making Places document to reflect work that is completed and potential projects


Council has identified the CBD as having a key role to play in the rejuvenation of Hutt City and its transformation into the “partner city” to Wellington in the Wellington Region. 

Making Places followed on from the Vision CBD 2030 Project and is about taking the ideas for the future of Hutt City’s CBD found within the visioning work into an overall design framework to unlock the CBD’s potential. This long term design framework has the overall aim to create a CBD that is vibrant, economically resilient, artistically and culturally rich and people friendly

Since Making Places was officially adopted by Council in 2009, a number of projects have either been completed or decided against.  These projects need to be removed from the existing document to ensure that people are able to access an up to date document and also that they can access information about the completed projects.

Project Sponsor

Kim Kelly

Project Manager

Paki Maaka

Project Team

·      Strategic Services Group

·      Roading and Traffic

·      Parks and Gardens


1.   Review and refresh Making Places – concept and document


1.   Complete TOR for review and refresh of Making Places – 13 December 2016

2.   Sign off by SLT – February 2017

3.   Sign off by CDC – February 2016 and Council March 2016

4.   Communications strategy developed

5.   Stocktake completed of:

·        actions completed, underway, not started and

·        actions unlikely to be undertaken that need reconsideration

6.   Options for review and approach developed to discuss with Councillors

7.   Councillor workshops and drafting of final document for community engagement. Councillor decision on approach

8.   Community engagement undertaken – survey, focus groups, public meetings March 2017 - 30 May 2017

9.   Paper to CDC with reviewed Making Places document


Funding of the Review of Making Places is dependent on the option taken

Stakeholders (internal and external)


·      Community – individuals, businesses and organisations

·      Contractors, spatial planners

·      Developers


·      Councillors, Community Board and Community Committees

·      SLT

·      Council officers across contributing divisions

Decisions makers

·      Council

·      SLT