HUTT CITY COUNCIL

 

City Development Committee

 

Meeting to be held in the James Coe 1, Dowse Art Museum, 45 Laings Road,

Lower Hutt on

 Tuesday 23 February 2016 commencing at 5.30pm.

 

ORDER PAPER

 

Public Business

 

   

1.       APOLOGIES 

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.       

3.       CONFLICT OF INTEREST DECLARATIONS       

4.       Activity Report - Parks & Reserves (15/1772)

Report No. CDC2016/1/17 by the Divisional Manager, Parks and Gardens     3

Chair’s Recommendation:

“That the recommendations contained in the report be endorsed.”

 

5.       Hutt Valley Chamber of Commerce Six Monthly Report to 31 December 2015 (16/122)

Report No. CDC2016/1/18 by the Divisional Manager City Development     11

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

6.       Jackson Street Programme Six Monthly Report to 31 December 2015 (16/131)

Report No. CDC2016/1/19 by the Divisional Manager City Development     25

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

7.       PROPOSED TEMPORARY ROAD CLOSURE OF TAINE STREET FOR THE TUMEKE TAITA FESTIVAL (16/160)

Report No. CDC2016/1/30 by the Senior Traffic Engineer                               44

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

8.       General Managers' Report (16/18)

Report No. CDC2016/1/20 by the General Manager, Strategic Services          50

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

9.       Information Item

City Development Committee Work Programme (16/17)

Report No. CDC2016/1/38 by the Committee Advisor                                     64

Chair’s Recommendation:

“That the information be noted.”

     

10.     QUESTIONS

With reference to section 43 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

 

          

 

 

 

 

 

Susan Haniel

COMMITTEE ADVISOR 


                                                                                       3                                                    23 February 2016

City Development Committee

14 December 2015

 

 

 

File: (15/1772)

 

 

 

 

Report no: CDC2016/1/17

 

Activity Report - Parks & Reserves

 

Purpose of Report

1.    The purpose of this report is to outline the results of a review of the Parks and Reserves Activity.

Recommendations

It is recommended that the Committee:

(i)    notes the information contained in this report;

(ii)   notes that this review also meets the intent of section 17A of the Local Government Act 2002; and

(iii)  agrees that a full section 17A review should not be undertaken at present for the reasons outlined in paragraph 31 of this report.

 

Background

2.    Activity reports provide regular information about Council activities, so that activities can be analysed and their future direction considered.  They also address the requirements of section 17A of the Local Government Act 2002 (LGA) that regular reviews be undertaken of the cost-effectiveness of current arrangements for meeting the needs of communities for good quality local infrastructure, local public services and performance of regulatory functions.

3.    Revised terms of reference (TOR) for activity reviews, expanded to include the new requirements contained in section 17A of the Local Government Act 2002, and a revised report template are being trialed for the activity reviews scheduled during February 2016.   The revised TOR will be the subject of a report to the Finance and Audit Committee meeting of 24 February 2016.   Following Council adoption these will be used for all subsequent activity reviews.

High-level description of Activity

4.    The key task of the Parks and Reserves Activity is to provide, develop, maintain and protect a reserve network which contributes to achieving a healthy natural environment and improves the health and well-being of our city’s people.

5.    The Hutt City Council reserve network consists of 349 individual reserve properties totaling 2781 hectares.  It forms part of a wider network of reserve land of almost 19,000 hectares within the City boundaries.

6.    Parks and reserves assets are diverse and managed to varying levels of service depending on their status and use. These service levels are encapsulated in contract specifications for the maintenance and operation of the assets, for which Downer Limited is the principal contractor. The following table provides a summary of the parks and reserves assets.

Asset Type

Description

Assets

Sports grounds

29 sports grounds comprising 150 hectares in area

200 sports fields, grandstands, amenity buildings, furniture, structures, paths, car parks, roads, irrigation, drainage, fences and signs

Horticultural/Civic Parks

18 parks comprising 8 hectares

Amenity buildings, gardens, trees, paths, car parks, roads, furniture, structures, fences and signs

Neighbourhood Parks

83 parks comprising 35 hectares

Gardens, trees, paths, furniture, structures and signs

Bush Reserves

67 reserves comprising 2074 hectares

Tracks, structures, furniture, car parks, paths roads and signs

Cemeteries

Taita and Wainuiomata cemeteries

Lawn, gardens, paths, car parks, roads, furniture, concrete head beams and signs

Playgrounds

56 playgrounds including 3 skate parks

Play equipment, furniture, concrete skating structures

Foreshore

20 kilometres of coast line from Korokoro to Pencarrow

Wharves, jetties, boat ramps, amenity buildings, furniture, paths, car parks and roads

Street Trees and Street Gardens

11,500 street trees and 247 street gardens

Trees, shrubs, irrigation

 

Reason for the Review

7.    This review is required because almost four years have passed since this Activity as a whole was last reviewed.  It should be noted however that many aspects of the Parks Activity have been looked at in some depth through the various plans and strategies that have been prepared over the past few years. 

Rationale for Service Provision

8.    Parks and reserves form a network of community assets essential to the health and well-being of the city. This network contributes to the social, cultural, environmental and economic well-being of residents and the health of the natural environment. The assets are actively managed by a small team of ten staff to achieve these community and environmental benefits.

9.    The key strategies and plans that guide and influence the development and management of the activity are as follows:

a.    The reserves strategy was adopted in October 2003 and is currently under review. Its purpose is to provide for the long term planning and development needs of the parks and reserves network. The draft review groups actions under five strategic directions.

b.    The Valley Floor Review considers current and future needs for the provision and development of reserve land in the most densely populated area of the City from Pomare to Petone.

c.     Reserve Management Plans (of which there are twelve) provide a policy framework for the management and development of individual reserves (e.g. Hutt Park) or groups of reserves with similar purposes (e.g. bush reserves). The Plans are a requirement of the Reserves Act 1977 and are reviewed every ten years.

d.    The Urban Forest Plan establishes the values of the urban forest and sets out principles and policies to guide its management. The Plan guides the future management of street trees throughout the City over the next 15 years. The Plan was adopted by Council in 2009.

e.     Fields of Vision provides Council with a plan for the development and management of sports ground facilities. This plan was adopted in 2010.

f.     Making Tracks provides Council with a ten year plan for managing and developing the Hutt City Council’s track network. The Plan was adopted by Council in 2009.

g.    Go Outside and Play provides Council with a plan to guide Council’s provision of outdoor play opportunities for children. This document was adopted by Council in 2012.

Summary of the Asset Management Plan

10.  The Parks & Reserves Asset Management Plan provides for the sustainable management of existing park assets over their lifecycles.  The Plan is updated on a regular basis as more detailed and up to date information on the assets is obtained.  While the Plan covers a 20 year period the main focus is placed on the first 3-5 years.  The Plan is currently under review.

11.  Assets are grouped according to the following activities: sports grounds, horticultural parks, reserves, cemeteries, playgrounds, wharves, public toilets and street trees.  Asset condition surveys are undertaken for the built assets every five years apart from the wharves which are on a four year cycle.  Asset condition reports are currently being prepared for the wharves, buildings and hard surfaces.

12.  The renewals budget for asset types, such as park furniture, hard surfaces and buildings has been assessed based on the asset condition reports and moderated to provide an average annual renewal cost.  Asset condition assessments are currently underway for buildings, hard surfaces and wharves.  Once the information is available it will be used to update information for future budgets/LTP’s.

Present Arrangements for Governance, Funding and Service Delivery

13.  Apart from the arrangement for the shared ownership and use of the Akatarawa Cemetery with Upper Hutt City Council, the Parks and Reserves Activity is governed and funded by Hutt City Council.

14.  The delivery of the activity is split, with asset and contract management along with regulatory functions (mainly Reserve Act 1977 requirements) carried out in-house while all physical works on maintaining and developing the assets is contracted out. 

Current and future risks likely to have a significant impact on this activity

15.  There are two main risks identified that are likely to have a significant impact on this activity.  The first relates to ageing infrastructure and the costs associated with renewing or replacing assets that are unable to deliver required levels of service. Assets such as the City’s four wharves, which are 70 – 100 years old, will require increasing amounts of funding to maintain at current levels of service.  Officers will report as required on the specific assets which are of concern, as condition reports for these assets are completed.

16.  The second main risk relates to climate change and the effect of such on the coastal and foreshore reserves with rising seas.  The risk here is likely to be in the longer term, but measures such as the development of dunes along the Petone foreshore will help to mitigate this.

Current performance against KPI’s compared to historical and peer benchmarks

17.  Residents are generally satisfied with the level of service provided by Council for the Parks and Reserves Activity.  The annual Communitrak Survey rates satisfaction levels in the high nineties which is generally on par or better than peer Council averages.  The last four years results are included in the following table.

 

Measure

2011/12

2012/13

2013/14

2014/15

Residents satisfaction with sports grounds

96%

99%

98%

97%

Residents satisfaction with parks and reserves

97%

96%

97%

96%

Residents Satisfaction with Cemeteries

97%

98%

96%

97%

 

18.  Hutt City Council participates in the Parks Yardstick project which measures performance of 35 territorial local authorities against a number of key indicators.  The benchmarking includes service level indicators, such as the area and cost of actively maintained land per 1,000 residents or the number of playgrounds per 1,000 children, as well as management performance indicators, such as an adopted reserves strategy.

19.  The Yardstick information is used to assist officers to better understand performance, particularly where it appears to differ from other similar organisations.  The information is a reality check and helps staff to identify strengths and weaknesses, which can be further investigated.

20.  A comparison of overall operating costs per hectare of reserve and per 1,000 residents, included in the most recent survey for the financial year ending 30 June 2015, shows Hutt City to be below or on par with the median for peer local authorities. 

21.  Of 30 identified best practice parks standards measured by Yardstick, Hutt City fully meets 26 standards and partly meets another 2. The two Council does not have are a water management plan for its sports grounds/gardens and user surveys for parks. Hutt City was ranked first of all participating Council’s on a combined assessment of management key performance indicators, which covers operations, asset management, planning, environmental sustainability and social benefits.

Total operating and capital cost of the service over the past 3 years and next 10 years

22.  The following table outlines the actual net operating and capital costs of the Parks and Reserves Activity for the past three financial years and that forecasted for the next 10 years as shown in the Long Term Plan. The increase in operating costs over the next ten years contains an annual estimated increase in the CPI, (as shown on page 152 of the LTP), but also takes into account a reduction in revenue at different times during the period due to asset sales, lease terminations and discontinuation of first interments at Taita Cemetery. 

 

12/13 Actual

13/14 Actual

14/15 Actual

15/16 Budget

16/17 Budget

17/18 Budget

18/19 Budget

19/20 Budget

20/21 Budget

21/22 Budget

22/23 Budget

23/24 Budget

24/25 Budget

Opex

10,970

11,439

10,723

11,063

11,446

11,719

11,899

11,995

12,081

12,158

12,378

12,697

13,057

Capex

1,184

1,080

5,516

8,201

6,954

1,687

1,091

1,340

1,633

1,996

1,972

2,067

4,303

 

23.  The operational costs for the Activity can be broken down into four main budget areas as shown in the following table. The budget includes costs associated with a number of miscellaneous properties including public toilets as well as costs associated with processes required to make surplus property available for sale. These are included in the administration and property line.

 

Operating Expenditure

Revenue

Depreciation

Net Operating Expenditure

Sports grounds

$2,885,000

$595,000

$718,000

$3,008,000

Parks, Gardens

$2,926,000

$138,000

$287,000

$3,075,000

Reserves

$3,049,000

$695,000

$379,000

$2,733,000

Administration &  property

$2,544,000

$541,000

$244,000

$2,247,000

Totals

$11,404,000

$1,969,000

$1,628,000

$11,063,000

 

Implications of changes to budget allocations – either a requirement for a 10% reduction in net budget or 10% increase in net budget

24.  The following table summarises at a high level the implications of a 10% change in budget allocation or level of service.

Budget area

Increase

Decrease

Operational Expenditure

Would enable Council to increase levels of service on selected assets, such as pest plant and pest animal control.

Would need to reduce levels of service (eg frequency of mowing) or cease to maintain some assets.

Likely increase in complaints and may result in cost of reactive maintenance increasing.

Capital Expenditure

Would benefit renewal programme which has some deferred maintenance particularly on assets such as hard surfaces.

Would further exacerbate issue with the level of deferred maintenance on particular assets.

Comparison of any significant fees or charges against peers

25.  Cemetery fees and charges are generally in line with the Upper Hutt City Council fees for Akatarawa.  This is in keeping with our joint ownership arrangement for that cemetery.  It should be noted that revenue from cemetery fees will decrease by $100k next year due to there being no more space available at Taita for first body interments.  The cost of running the cemetery will decrease by around $50k to partly offset this loss of income.

26.  Sports grounds fees and charges vary around the region with Hutt and Wellington City taking a tiered approach with fees charges for different grades of fields, while Kapiti, Porirua and Upper Hutt generally have a single rate, (though there are a couple of exceptions for their premier grounds).

27.  Hutt City sports grounds charges are set as a percentage of the cost of providing the sports turf, markings and cleaning.  It excludes the cost of maintaining the park at a general amenity level.  When compared to other Councils in the region, most fees are in the upper range as shown with the three main sports in the following table. Officers are looking at an increase in these fees in line with the CPI.

Seasonal Fee

HCC

WCC

UHCC

PCC

KDC

Rugby

2,324

2,350

1,290

2,190

653

Football

2,045

2,350

1,290

2,190

653

Cricket

4,813

2,917

3,844

1,806

1,300

Current highlights or issues of significance to Council.

28.       Significant capital investment in the Hutt Recreation Ground, Avalon Park and Riddiford Gardens has been a highlight for the Division with staff heavily involved in each of these projects.

29.       The Valley Floor Review has highlighted the importance of reserves in activating residents to live more healthy lifestyles. There is a need to improve these spaces so that they become more relevant to local communities and in some cases provide important linkages in the network of walk and cycle ways.  Officers will be looking at putting together an action plan of works and priorities to implement the proposals in the Review. 

30.       The availability of plots for first interments will shortly come to an end at Taita Cemetery, (March 2016). The agreement which Council entered into with UHCC for interments to occur at Akatarawa Cemetery in 2009 will come into full effect after this time. The agreement provides for the shared capital cost of developing Akatarawa to meet future burial demand.  UHCC is currently developing the concept plan for this development which is expected to occur in around eight years’ time.

Reasonably practicable options for the governance, funding and delivery of this activity.

31.  Officers consider that it is impractical and not cost effective to undertake a full section 17A analysis of options for the governance, funding and delivery of this Activity at this time for the following reasons.

a.    Council is locked into long term contracts for the delivery of parks operations and maintenance which is competitively procured, with the three main contracts not due to expire till 2019, 2021 and 2023 respectively.

b.    Yardstick information indicates that total operating costs are on par or below the median for peer local authorities, suggesting that overall the delivery of this activity is efficient.

c.     As community infrastructure requiring local decision-making and input, it is important that the governance function for parks be retained at a local level.

d.    Officers continue to work closely with neighbouring authorities to explore opportunities for efficiencies.  This is best handled on a case by case basis for particular assets as opportunities arise.

Appendices

There are no appendices for this report.   

 

 

 

 

 

Author: Bruce Hodgins

Divisional Manager, Parks and Gardens

 

 

 

 

 

 

Approved By: Bruce Sherlock

General Manager, City Infrastructure

 


                                                                                      11                                                   23 February 2016

City Development Committee

04 February 2016

 

 

 

File: (16/122)

 

 

 

 

Report no: CDC2016/1/18

 

Hutt Valley Chamber of Commerce Six Monthly Report to 31 December 2015

 

Purpose of Report

1.         The report summarises the Hutt Valley Chamber of Commerce (HVCC) performance against agreed targets for the six months to 31 December 2015.

2.         The report has been prepared on the basis of information provided by HVCC and officer input.

3.         Representatives of the HVCC will be in attendance to speak to their report.

Recommendations

It is recommended that the Committee receives the report.

 

Background

4.         Council contracts with the HVCC and allocates funding for specific services and outcomes to help Council achieve the Council’s Economic Development Plan actions and outcomes or to compliment other Council work programmes, for example Making Places projects.

5.         In Financial Year (FY) 2015/16 funding totals $200,000 (same as for previous 5 years) including $10,000 provided for sponsoring the HVCC Business Awards.

Discussion

6.         The HVCC report for the 6 months to 31 December is attached as Appendices 1 and 2 to the report.

7.         Highlights for the six months to 31 December 2015 include:

·    A successful Business Expo 2015 featuring 91 exhibitors

·    A record 410 people at the Business Excellence Awards

·    Membership revenue growth of 11% in the year to 30 November 2015

·    Growth of events and continued popularity of the BNZ Technology Business after 5 series

·    Hosting a CBD business forum on the City Centre Flood Protection project

·    45 persons placed into work under the programme with MSD.

Consultation

8.         The HVCC has submitted its report for the six months to 31 December 2015 for the Committee’s consideration and is attached as Appendices 1 and 2 to the report.  Representatives of the HVCC will be in attendance to speak to the report.

Legal Considerations

9.         There are no legal considerations.

Financial Considerations

10.       There are no financial considerations.

Other Considerations

11.       In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it furthers the economic development of the city. It does this in a way that is cost-effective because it makes use of and leverages off the existing resources within the business community.

Appendices

No.

Title

Page

1

Chamber 2015  overview update for HCC February 2016

13

2

Hutt Valley Chamber of Commerce 6 Monthly report to 31 December 2015

17

    

 

 Author: Gary Craig

Divisional Manager City Development

 

 

 

Approved By: Kim Kelly

General Manager, Strategic Services


Attachment 1

Chamber 2015  overview update for HCC February 2016

 

HCC update from the Chamber – overview of 2015

 

It has been another eventful and interesting year at the Hutt Valley Chamber of Commerce & Industry. This year we have taken our Chamber to a new level of maturity and growth. We are now increasingly being recognised for the vibrancy and vitality of our business community both within our region and beyond it. We are an energetic community made up of private companies, exporters, manufacturers, community services, government bodies, investors, retail, professional services companies and many more. It is always a challenge to get the right balance and to serve the different needs of all. Although our Chamber is primarily focused on the Hutt Valley we also find that there is increasing demand on this Chamber to provide input and services to many, both within and beyond our valley. 

 

Membership

The 2016 financial year will see a new effort to grow our membership. Over 2015 we have had a small increase which is now delivering us real growth in terms of membership revenue. Our membership revenue has increased from $333,180 in 2014 to $369,265 in 2015. This is almost 11% growth.

 

Our current membership break down is:

 

Sole trader         30%

2 – 5 staff          28%

6 – 20 staff        19%

21 – 50 staff      5%

51 +                   3%

 

We remain predominantly a Chamber of small and medium sized businesses and are the Chamber of choice for SMEs in the Wellington region. This works well for us given that many larger companies need to engage with the SMEs in the region and find strong benefits by being part of our community.

 

Our current membership is made up of:

 

63% Lower Hutt

19% Wellington

11% Upper Hutt

3%   Porirua

1%   Kapiti

3%   Outside of Wellington region

 

They are all people who see value in our services and who are active in the Hutt Valley. One of the challenges with such a diverse location and size membership, along with our busy calendar of events is to always be pushing ourselves to achieve more. Throughout the 2015 year we have achieved this.

 

Events

Our event calendar continues to be very full. In the 2015 year we have delivered 53 events, hosting 4775 people. This is up from 45 events and 1400 people in the 2014 year. There is increasing demand from throughout the community for us to host even more events engaging the business community on a range of interesting and topical issues. In fact, it is increasingly difficult to find dates that don’t coincide with other business events in the valley or region. Several evenings this year we have found that the Chamber is being represented at three different events across the region. All good signs of an energetic and busy vibrant business sector.

 

 

 

This year your Chamber has identified four annual flagship commerce and industry events and have developed recognisable brands for them. These are:

 

These are the: 

 

Hutt-Valley-Business-EXPO-2015-SML

HVCC-Excellence Awards LOGO-LR1

Hutt Valley Corporate Golf Tournament Logo

WGTN-Hall-of-Fame-Logo

Wellington Region Business Expo

 

Wellington Region Business Excellence Awards

Hutt Valley Chamber of Commerce Golf Tournament

 

Wellington Region Business Hall of Fame

Each include distinct trophies and together they provide a vibrant calendar to celebrate and promote business in the region, owned by and created in the Hutt Valley. The inaugural Business Hall of Fame was held in June 2015 and acknowledged 8 businesses from throughout the region that provide a sustained contribution to our region. This event is set to expand in 2016 and is unique to the region.

 

The Business Expo 2015 with sponsor GoFi8ure has grown again this year with 91 exhibitors and over 900 visitors. It was great to see the various businesses and organisations getting into the fun vibe of the event. It was a real showcase of businesses from throughout the whole Wellington region as well as many national organisations.  

 

Of course our biggest event in any year is our Wellington Region Business Excellence Awards. What a fantastic night celebrating and recognising a wide range of businesses and organisations from throughout the region. We were delighted to have the Minister of Small Business Hon. Craig Foss deliver the key note address and present this award. This year was our biggest ever, hosting 410 people at the stunning Studio 8 of Avalon Studios. 

 

The Gibson Sheat Political Series as always was very popular in 2015. We hosted in venues in Upper Hutt as well as Lower Hutt. We are always appreciative of the willingness of central government politicians to speak directly with our members and take questions from our businesses. The politicians all seem to very much enjoy coming to the Hutt Valley Chamber of Commerce & Industry events and are keen to continue to support us. In 2015 we hosted both the Prime Minister, and the Deputy Prime Minister, both of whom always seem to want to stay longer and talk directly with business owners to get their perspective on current issues and the state of the local economy. We also developed some new political relationships hosting new faces at Chamber events. As part of the political series it was excellent to host the Leader of the Opposition Mr Andrew Little along with most of his senior spokespeople at the Upper Hutt Cossie Club.

 

Other events included the Leader of United Future Hon Peter Dunne, and Minister of Local Government, Minister of Social Housing and Minister of State Services Hon Paula Bennett who attended a BA5 at the Queen of Jackson Street pub! 

 

Having three out of four of our local politicians in Parliament helps us to raise the profile of the Hutt Valley business community and local issues with them such as transport etc. 

 

Of the other regular events there are just so many but I would like to highlight the BNZ Technology Business after Five Series. This continues to be very popular and always inspiring. Also the Women in Business Luncheons with great speakers such as Linda Clark, Rachel Taulelei and Hon. Louise Upston, Minister of Women Affairs.  We always attract between 60 – 70 women to these events and they are always well received.  

 

 

Learning & Development

In our Learning and Development 2015 programme we delivered 44 workshops (an increase of 10 from 2014) and trained almost 570 businesses and their people over the course of the year. 

 

Some of our learning and development highlights have been Dale Carnegie Wellington Workshops, the Employment Law series with Gibson Sheat and the Advanced Health and Safety Management Practices which continues to perform strongly with over 70 attendee businesses in 2015.

 

Advocacy

This is an area which goes on largely behind the scenes. Once again we have been very active with submissions, events, meetings, and presentations on a variety of local topics. In 2015 these have included Lower Hutt, Upper Hutt and Wellington City Councils’ long term and strategic plans, local government amalgamation, transport and flood protection. 

 

Ministry of Social Development Contract to return long term unemployed to work

In 2015 we have consolidated our work and contract with the Ministry of Social Development to help place the long term unemployed into employment. This has become a valuable service for both local employers as well as people seeking work. We have worked with over a 100 individuals and placed 45 into meaningful work.

 

City Council & Community

The Chamber continues to work very closely with Hutt City Council. We are in our third year of our current contract with Council.  Work undertaken as part of this contract and alongside the City Council include the business delegation to Japan, working closely with CBD and retail committees, Technology Valley, Mayoral Task Force for Jobs, Business Bootcamp, the Education in Science Advisory Board - providing science teaching kits into schools. We are also engaged on various youth focused initiatives such as the Young Enterprise Trust, and Business Partnership Committee working with the Weltec/Whitireia School of Business. Programmes such as these aim to bring local education and industry closer together.

 

In recent years we have developed a very strong and productive relationship with the Council and I would like to thank both the councillors and officers for your ongoing support. Although the relationship has been strong for several years now I must say I still get many comments of how this relationship is one of the most productive and positive Chamber/Council relationships in the country particularly from media. We set a great example of how by working together in a community we can achieve so much more. Our thanks go especially to Mayor Ray Wallace, Deputy Mayor David Bassett, and all the councillors, many of whom regularly attend our events and network with our members. I also want to recognise the continued support of Matt Reid in addition to Kim Kelly and Gary Craig and their team who we work with on an almost daily basis.

 

Looking forward to 2016.

So another very successful year in 2015. As many of you already know the success of any business is about long term sustainable growth, smoothing out the peaks and troughs and building year on year. It is the same for the Chamber. Through 2014 we showed signs of an improvement in performance and in 2015 we have consolidated this. We have created a strong foundation based on a successful formula. We are in a strong position to grow and support our members and Council in the year ahead. Next year we aim to increase our membership base significantly, grow our team to manage the growth, and further strengthen our position building for the future. We expect to be involved heavily in the numerous transport and infrastructure projects in the pipeline. We will also continue to build our networks with others in the local, regional and national business community especially in the education and employment of our young people.

 

 

 

 

The year ahead is a year of growth for us all. It is our wish that you will continue to find the time and energy to engage with us as we have a fantastic line up ahead and in the coming months. The Hutt Valley is being increasingly recognised throughout the region as the place where business is happening and where the welcome is always warm. Together we are creating a diverse and inspiring business community that the Chamber and Council can be proud to be the voices for.

 

 

Here are some quick facts & stats for you

Our current membership breakdown is

·    Sole trader 30%

·    2-5 staff 28%

·    6-20 staff 19%

·    21-50 staff 5%

·    51+ staff 3%

 

Our membership is made up by the following geography mix

·    Lower Hutt 63%

·    Wellington City 19%

·    Upper Hutt 11%

·    Porirua 3%

·    Outside of Wellington region 3%

·    Kapiti 1%

 

Our events

·    In 2015 we delivered 53 events (breakfast, Lunches & BA5’s) hosting 4775 people

·    Business excellence awards hosting 410 people

·    Business Hall of Fame inductions, hosting 200 people

·    Business Expo, hosting 91 exhibitors and hosting 900+ people

 

Our Learning & Development

·    We delivered 44 workshops, hosting 570 businesses and their staff with continuing learning requirements.

 

We Are the Wellington Region’s Fastest Growing Chamber & Largest Chamber

 

 

The Chamber is proud to work with you all, we thank you for your ongoing support. 

 

 

 

 

Mark Futter

Chief Executive Officer

Hutt Valley Chamber Of Commerce & Industry 

 

 

 


Attachment 2

Hutt Valley Chamber of Commerce 6 Monthly report to 31 December 2015

 

 

Hutt Valley Chamber of Commerce Six Monthly Report to 31 December 2015

Ref

6 Months to 31 December 2015

 

 

1

Promoting sectors, industries and retail locations

KPI’s

Commentary

1.1

CBD development programme support for CBD Manager

 

Support CBD Manager through bringing together a CBD stakeholder team who can actively interact with the CBD Manager on a regular basis and help set priorities for the CBD.

 

Work with CBD Manager and retailer group (name) to develop and help implement a specific programme of activities in the CBD.

 

A number of successful programmes and events is planned and implemented in the CBD in conjunction with the CBD Manager including Christmas activities, events and promotions.

 

Promote and host the Boot-camp programme.

Participate on the Dragon’s Den panel

 

HVCC Comment

The CBD Manager is well engaged with the HVCC and its retail stakeholders.

 

 

 

 

The HVCC continues to work closely with the CBD Development Manager & retailers in and around activities & opportunities throughout the CBD.

 

The HVCC has supported programmes & activities with the CBD Manager trying to leverage the maximum interest from those actively willing to participate.

 

 

The HVCC promotes boot camp to its broader network & the wider community. HVCC hosts these programmes and participates on the judging panel. 

 

Council Comment

The CBD Development manager works closely with the Chamber CEO, staff and relevant board members.  Projects collaborated on include;

-     Boot Camp Workshop

-     Chamber Training programs

-     Lightning Lab

-     CBD Forum

-     Retail Forum

 

The Chamber CEO and CBD Development Manager keep each other informed of matters of relevance in the CBD e.g. retail activity, new developments etc.

 

 

1.2

Promoting a Vibrant City

 

 

Partner with Council to  help promote and implement Making Places projects including:

– Business Hub (Lightning Lab)

- Walking and Cycling the CBD

- Pop-up retail and restaurant opportunities

- Christmas activities, events and promotions

-  Other projects on a case by case basis

 

Promote the Council’s Development Fee Remissions Policies and Rates Remission Policy with the business community in particular developers and building owners.

 

 

 

 

 

Carry out October and April CBD pedestrian surveys plus spot surveys for events held in CBD

HVCC Comment

 

The HVCC works closely with HCC on a project by project basis in supporting and promoting initiatives ensuring we deliver what’s required for each project to the satisfaction of Council.

 

The HVCC endorses HCC initiatives with media statements & a Bi-monthly release in our Membership magazine, We also communicate with our database electronically for Council as required.

 

HVCC actively participates in Council forums for CBD Developers and CBD Retailers. HVCC is very engaged with Urban Plus, developers and property owners and we also feature links to council policy and rates remissions on our HVCC website.

 

The October pedestrian survey was completed with results distributed. They are also made available to retailers and estate agents as requested. We are working with Council & Wi-Fi sense to develop another form of data capture for December 2015 implementation.

 

Council Comment

The Chamber CEO is active in participating in the CBD and Retail Forums.

 

The Chamber CEO has been active in promoting the Business Hub (Lightning Lab).

 

Council projects and activities are promoted to Chamber membership and the wider business community.

1.3

Establish and run on going business groups in Hutt City – sector, geographic or other common interest concentrations e.g. Manufacturing business group, Retail business group, Science and Technology business group

 

 

 

 

Level of interaction and involvement by HVCC with mentoring groups as indicated by the business groups.

HVCC Comment

HVCC has hosted Woman in Business, Grow Wellington, Lightning Lab, Mind Lab, Business for 6, Sustainability Forums, Callaghan Innovation and a number of seminars, BA5’s, lunches and breakfasts for groups in the last 6 months ensuring that common interest concentrations are maintained and engaged.

 

Council Comment

The Chamber has a regular ongoing series of events and networking meetings strongly focused on relevant business sectors in the city.

1.4

Continue to work with Council on commercial business attraction - identifying target sectors and industries and working with Council, developers, commercial agents to attract new investment in Hutt City

 

 

Identify new target sectors e.g. Building owners of earthquake prone and risk building in the CBD.

Number of approaches made and level of actual investment achieved

 

Regular meetings (minimum 10) with developers/commercial agents, business and property owners.

HVCC Comment

HVCC advanced Health & Safety Learning and Development has been well embedded with over 175 business to date

 

Meetings have been consistent with GW, Developers and Agents with referrals passed on to council and or property owners as required.

 

Council Comment

The Chamber has actively targeted H&S across the business community with the programme developed being oversubscribed.

 

A number of businesses have been referred to Council re development fee waivers.

 

Regular meetings are held with the WREDA (Grow Wellington) Business Development team and Council to inform and involve each other in relevant initiatives.

 

1.5

Promote awareness within the business community of proposals affecting them including proposed and recently adopted plan changes, Annual Plan proposals etc.

 

Council is kept abreast of business community perceptions with actions taken by Chamber to promote.

HVCC Comment

All material provided is distributed to members, meetings or forums arranged as required. Regular meetings and feedback with HCC Divisional Manager are held

 

Council Comment

The Chamber regularly surveys its membership on topics of interest or importance to the business community.

 

The Chamber actively promotes Council initiatives and activities of relevance to its membership and the wider business community.

 

The Chamber’s regular business surveys are shared with Council.

1.6

Assist Council in the consultation with CBD business and property owners of the Central City Flood Protection Project by bringing together focus group, hosting workshops for the business community and generating responses from the business community.

 

No. of events/engagements achieved.

HVCC Comment

Participation on group by HVCC CEO. Meetings with property owners held by Gary Craig and Paki Maaka have been aided by HVCC for hosting and information gathering. A BA5 was hosted by the Chamber in the month of September for GWRC and HCC on the Central City Flood Protection Project proposals for public feedback.

 

Council Comment

The Chamber has hosted meetings of property owners with Council.

 

A BA5 was hosted 9 September to brief business and property owners on the City Centre upgrade proposals.

1.7

Advocacy on Infrastructure Development to regional and national agencies on infrastructure development of importance to Hutt City including Cross Valley Link, Infrastructure Lifelines etc.

 

No. of submissions made.

HVCC Comment

Submissions have been made on all Local Government Annual & Long Term Plans.

A Chamber Roading & Infrastructure Annual Committee meeting was held in late February2015.

More engagement will follow this early 2016.

 

Council Comment

The Chamber is active on advocating in regard to issues pertaining to its members and the wider business community.  A submission was made to Council’s Long Term Plan in 2015.

 

Its Infrastructure Committee takes an active role in understanding and commenting on planned infrastructure improvements for the city and region.

 

The Chamber hosted a forum for the CBD businesses community to meet with GW and HCC officers to discuss the proposed City Centre Flood Protection improvements

2

Linking local industries to research and innovation

 

 

2.1

Support to and involvement given to work that increases recognition of the City as a centre of research, science and technology.

 

Assist in creating and holding of a Hutt City based science/technology event along with Council’s promotions and economic development teams.

 

Promotion of the high value sectors including research, science and technology.

 

Promotion of science, engineering and technology businesses in the city.

 

 

 

 

 

Co-manage technology programme of events.

 

Engagement with key stakeholders

 

Events for TVG

 

Increased awareness

HVCC Comment

HVCC worked with HCC officers to help deliver the STEMM Festival in June 2015.

 

The HVCC continues to promote and endorse BA5’s Tech series partnering with the BNZ.

 

HVCC has attended and hosted events for Callaghan, WREDA, Lightning Lab and continues to support the sector with research and the linking of projects.

 

The TVG is supported by the Chamber Board and continues to engage with business wanting to engage from this sector.

 

The Chamber has actively promoted this sector and its business to Central Government MP’s and provided opportunities for them to visit businesses here in the valley.

 

Council Comment

A Chamber representative participates in the Technology Valley Group and support staff are involved with TV Awards.

 

The Chamber has been active in ensuring this sector is profiled and promoted to senior Govt ministers through its connection to Govt.

 

The Chamber CEO sits on the Hutt Science Centre advisory group and provides useful connections to the business sector for the HSC Director.

2.2

Continue development of international links in support of Council’s interest in developing business opportunities for local businesses and investment in the city through Council’s international city relationships.  E.g. Link with Chambers and other business support organisations to complement the Council to Council links established by Hutt City Council.

 

Foster the relationships established in the Japan trip and assist with promotion to the business community of the 2015 Council led delegation to Japan.

 

 

 

Value of business opportunities created as a direct consequence of HVCC links

 

 

 

 

 

 

 

No of business delegates on Japan delegation and participation in arrangements By Chamber and its officers

HVCC Comment

The HVCC is working at creating international links with value adding partners.

 

The creation of a Sister Business type Platform is in the mix. It is hoped that this will leverage the Sister Cities networking and community longer term. Still a work in Progress.

 

We supported Council with “A taste of Japan” BA5 for the delegation in 2015.

 

Council Comment

The Chamber hosted a well-attended BA5 event to promote the delegation to Minoh, Japan.

 

The Chamber president was instrumental in connecting NEC with Council to enable the successful skype programme between Hutt and Minoh cities.

2.3

Promote the rollout of Ultrafast Broadband with the business community using a variety of meeting forum and channels to highlight the benefits of the rollout of fibre in the city

 

Increase awareness of UFB and Gigatown competition.

HVCC Comment

HVCC promoted Gigatown alongside HCC through to its conclusion.

 

We continue to push the UFB roll out to members and Business.

 

Council Comment

Gigatown promotion completed.

 

3

Building skills and capability within local industry

 

 

3.1

Promote employment recruitment programmes including Government programmes e.g. and actively seek among Hutt City businesses opportunities to get young people into work experience and/or employment situations with local employers

 

Promote student internships with Hutt City businesses

 

 

Promote Mayor’s Taskforce for Jobs in Hutt City

 

Number of young people placed in Hutt City businesses as a direct consequence of HVCC promotion and seeking opportunities.

 

 

No. of new internships and jobs in science and technology businesses.

 

 

 

Participate on board of MTFJ Wainuiomata.

HVCC Comment

HVCC actively works with MSD and SME’s to place people in the workforce in the last period we have helped through our programmes over 45 people.

 

We work with many providers on internships directly connecting WelTec Business School students with either holiday or summer placement opportunities as they arise or opportunities can be created.

 

HVCC is an active Trustee/Board Member and Treasurer for Mayors Taskforce for Jobs (Wainuiomata).

 

Council Comment

The Chamber contract with MSD is now well embedded as a business as usual programme.  It is gaining increasing awareness across the business community with good numbers of placements.

 

The CEO is passionate about this programme and has taken a personal role in ensuring the relevance of the programme and that it meets its objectives.

 

The Chamber CEO is actively involved with the MTFJ Wainuiomata.

 

3.2

Promote emergency preparedness and business continuity planning to businesses, including working with Wellington Regional Emergency Management Office (WREMO) to effect programmes with the business community.

 

Delivery of programme through combination of emails, newsletters, Business after Five events, seminars and one-on-one visits.

 

No. of businesses visited or discussed with.

 

 

 

 

 

 

 

Increased level of preparedness and resilience of Hutt City

business community (measured through business survey)

HVCC Comment

HVCC delivers on this through training partners and businesses such as WREMO, Survive-it, Orange Umbrella and Thundermaps.

 

We have had engagement with over 175 businesses with that number set to rise. ACC Workplace have also engaged with the HVCC to be part of what we offer.

 

Mail outs, information, events offers and visits have been frequent.

 

Business surveys were conducted each quarter in 2015.

 

Council Comment

A successful programme developed by the Chamber focussing on H&S in businesses and this element of H&S has proved popular with businesses with the programme oversubscribed.  Changes to H & S legislation has meant this programme has significant relevance to the business community and has been well received.

 

 

4

Telling the stories of Hutt city businesses

 

 

4.1

Tell the stories of Hutt City businesses

 

Work with Council’s City Promotions team to increase media profile of business in the Hutt and share good news stories.

HVCC Comment

The Chamber is very active with the media and produces good relevant news stories, sharing and celebrating success is done on all our media platforms regularly.

 

Council Comment

The Chamber CEO has developed good connections with local and regional media channels.

 

Its regular business confidence surveys get good coverage in the media.

 

4.2

Communicate Government grant opportunities to local businesses

 

Value of successful  government grant applications resulting from HVCC promotion and referral

HVCC Comment

HVCC ensures that these opportunities are shared and connects business with the correct funders.

 

Council Comment

Limited opportunities with limited grant funding provided by the Govt.

4.3

Support regional Gold and Hutt City  Business Awards

 

Promote and run a successful Hutt City Business Awards

Input into Hutt business nominations and promotion of the Wellington Gold Awards

HVCC Comment

Our business awards were held at Avalon studios on Friday 6 November 2015 with 410 attendees.

 

HVCC works with Gary Craig in the promotion and nomination of Hutt Valley based businesses for the Gold Awards we were well represented again in 2015 as a result.

 

Council Comment

The Hutt Business Excellence Awards continues to grow in popularity among the Hutt Valley business community.  Now a key event in the business calendar.  The current venue is at capacity.

 

The Chamber is again involved in nominating Hutt businesses for the 2016 Gold Awards.

 

 


                                                                                      26                                                   23 February 2016

City Development Committee

05 February 2016

 

 

 

File: (16/131)

 

 

 

 

Report no: CDC2016/1/19

 

Jackson Street Programme Six Monthly Report to 31 December 2015

 

Purpose of Report

1.         This report summarises the Jackson Street Programme (JSP) performance against agreed targets for the six months to 31 December 2015.

2.         The report has been prepared on the basis of information provided by the JSP and officer input.

3.         Representatives of the JSP will be in attendance to speak to their report.

Recommendations

It is recommended that the Committee receives the report.

 

Background

4.         Council has a 3 year contract with the JSP ending 30 June 2016, to collect and pass on a targeted rate, set at $130,130 for the year to 30 June 2016, from the properties with business activity located on or fronting Jackson Street.  The JSP uses the funding to implement its three year action plan.

Discussion

5.         The JSP report for the six months to 31 December 2015 is attached as Appendix 1 to the report.

6.         Highlights of the six months to 31 December 2015 include:

·    A successful AGM and for the first time an election for the limited number of board positions

·    A number of events and promotions to celebrate Heritage month in September

·    An estimated crowd of 10,000 people for the Christmas parade and increased number of businesses involved in Christmas events

·    Launch of a new web-page.

Officer Commentary

7.         For the first time the JSP AGM required an election of members for the board as the number of candidates exceeded the number of positions. The new board retains a good mix of businesses represented on the street.

8.         A regular series of networking events is well established and well attended.

9.         A focus on a small number of key events is seeing increased participation in and growing support of the events both in numbers attending and in financial support.

10.       Regular meetings between the JSP staff and Council officers are ensuring that a range of issues are being addressed in a timely manner.

Consultation

11.       The JSP has submitted its report to 31 December 2015 for the Committee’s consideration, attached as Appendix 1.  Representatives of the JSP will be in attendance at the meeting to speak to their report.

Legal Considerations

12.       There are no legal considerations.

Financial Considerations

13.       There are no financial considerations.

Other Considerations

14.       In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it furthers the future economic development of the city. It does this in a way that is cost-effective because it makes use of and leverages off existing resources within the business community.

Appendices

No.

Title

Page

1

JSP Report to Council 6 months to 31 Dec 2015/

28

    

 

 

 

 

 

 

Author: Gary Craig

Divisional Manager City Development

 

 

 

 

 

 

Approved By: Kim Kelly

General Manager, Strategic Services

 


Attachment 1

JSP Report to Council 6 months to 31 Dec 2015/

 

Jackson Street Programme Incorporated

Year – end report to HCC July 2015 December 2015
Reporting against our Strategic Plan 2013 2016

 

Executive Summary:-

The JSP Committee is very happy with the progress made in the first 6 months of this year 2015 - 2016. Our Committee is led by our Chair Leonie Dobbs with Board Member: - Paul Rowan, Jenny Grimmett, Rachel Compton, Karyn Weller, Ben O’Sullivan, John Donnelly, Jan Morris, Robbie Schneider, and Monique O’Meley. In October our AGM was held and for the first time since JSP was formed we needed to hold an election for the nine available board positions as we had more nominations than positions available. Our new board is now Chaired by Leonie Dobbs, Secretary Jenny Grimmett, Treasure Paul Rowan, Board members are: - Rachel Compton, Karyn Weller, Ben O’Sullivan, John Donnelly, Robbie Schneider, Glen Stewart, Fay Drysdale, Angela Lane and Antonio Cacace.  We are really pleased that we have retained a good mix of those businesses represented on the street. There has been no change in office staff with Hellen Swales (JSP Coordinator) and Karen Arraj – Fisher (JSP Part – Time Administrator).

JSP is always working on and committed to ensuring that we as an organisation met all our legal requirements as an incorporated society. These are monitored quarterly and feedback given to the board.

In our third year of our Strategic Plan we are pleased to report we are well on track with all our KPI’s and very pleased with many of the outcomes of our community engagement and support we have had to date. The increased hours to our administrator has meant we have been better able to promote the Jackson street more regularly through social media platforms and the website is up dated also on a more regular bases.  We have kept the coordinator’s position to between 25 – 30 hours a week.

With Marketview as a tool we are in a better position to understand what is happening with the visitor spend in Petone. It has been a tough 6 months for many businesses on the street and we have seen an increase in vacancies on the street which has been an upward trend for this first six months. Whilst this is true for permanent businesses we have had three pop up shops for the three months leading into Christmas which has certainly added value to our offer.  

We have also purchased “Marketview” reports for our businesses in Jackson Street which we receive quarterly. We discuss these at our BA5 meeting and assist with the translation of this data. It is also used to look at ways we can encourage better business practices as well and where their clients are coming from. For them to be more strategic in their marketing.

We have presented to HCC on the LTP and are regular contributors to the Petone Community Board.

We have also made huge progress within our community around our events we run like the ANZAC Flags, and the engagement has just been so supportive of what we are trying to do. For us it is about growing and sustaining the support of those that are here in our community 365 day of the year. We have also seem a big shift in the engagement levels with the businesses on the street. This has been demonstrated by the support of the events that the JSP have promoted and worked on like all the Christmas Program, The Small Town Conference, Heritage Month, the Anzac Flags and other smaller events.

Our associate membership has also grown, we now have nine.

 Our BA5 are well bedded in and we have a healthy turn out of around 20 -25 attendees and not always the same members. We try and keep the topics relevant and topical. 

We also know through feedback from annual surveys that we are making progress with better engagement. This also assisted by our monthly newsletter and our Police alerts and texts. 

We have worked on an amazing project with students from Weltec which will open our street up to those that are deemed legally blind through some new technology. We have been and will be the pilot when this project goes like. The testing in our community has gone extremely well.  Making us open to business to an even wider community audience. Similar to what we did with Alzheimer’s Wellington “Understanding and Respecting Customers with a Dementia”.

As an organisation we strive to continue to evolve and keep pace with the current trends for our membership and are always looking for ways to improve how we represented and advocate on their behalf.

 

Purpose and Primary Goal of the Jackson Street Programme

Goal One: Making Jackson Street a desirable place to be in.

Given the success of the first stages of the integrated streetscape work undertaken by HCC, the JSP will continue to encourage Council to allocate funds to complete the project.

 

 

Objective

Activity

Key Performance Indicators

Outcomes

To encourage HCC to allocate funds to complete the implementation of the integrated heritage streetscape design.

                                                              

 

 

 

 

 

 

 

 

 

 

 

 

 

 

To conserve and enhance features of historical significance and interest.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

To develop the appearance and feel of Jackson Street to make it attractive and interesting for visitors, residents and Jackson Street business people.

Attend relevant HCC meetings to make the case for allocation of funds.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

To work with building owners to ensure they are aware of the HCC DP around heritage building.

 

 

 

 

.

The JSP has a member on the Petone 2040 taskforce to look at a number of documents to see if they are still relevant today.

We will continue to present submissions to HCC at the Annual Plan rounds and at any other opportunity where issues come through the consultation process that effects Jackson Street

This will be ongoing and we see it as the JSP working with HCC officers to see where this sits with the Annual Plan or works programme and LTP.

We are receiving building consent applications now from HCC. To date we have had four.

We are also working on the verandah issues we have on the street where trucks are scrapping or catching the façade of the verandah and stripping them off. This is now happening quite frequently. This is ongoing.

Objective

Activity

Key Performance Indicators

Outcomes

To attract and retain a diverse range of businesses to the Street

The JSP will identify strategies

that will support the viability of existing business and investigate activities, which will attract new businesses.

 

 

 

 

 

 

 

 

The JSP will monitor vacant business premises and continue to work at attracting appropriate potential business owners.

The JSP will facilitate regular networking opportunities for business owners and landlords to share issues and challenges. These will be held monthly.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Jackson Street Programme will develop a welcome pack for prospective businesses.

 

 

JSP will continue to do foot counts and survey businesses annually to ensure information is always current.

We continue to meet with landlords and businesses on the street through our BA5 to ensure we have the pulse of what is happening on the street.

 

We have had two pop-up shops in this period the Craft Central, the Christmas heirloom Company and Dempsey’s (women clothing)

New businesses to the street have been Kinderbear Café, La Villa Hairdressing & Extensions, Taste of Raj, Edward Christian (Accountant) and Raw.

Businesses sold over this time have been two.

We have lost seven businesses off the street in this six-month period.

But we field enquiries and will continue to monitor the market place and the street.

 

This we have done for new businesses joining us.

 

 

We use the Marketview report to tell us the story of what is happening on Jackson Street.

 

 

 

 

 

Goal Two: - Making Jackson Street a desirable place to visit.

JSP will facilitate, and as appropriate support, public events in Jackson Street which will encourage residents and/or out-of-area people to visit and enjoy the Street and its businesses. JSP will also actively develop our own programme of events, which will increase the offer to the wider communities to promote Jackson Street as their preferred destination of choice for shopping

 

Objective

Activity

Key Performance Indicators

Goals Meet

To develop a programme of interesting events for the Street.

 

 

 

 

 

 

 

To promote Jackson Street in a coordinated and effective manner to attract more visitors in Jackson Street.

 

 

 

 

 

 

To develop a strong sense of community cooperation and belonging amongst the Jackson Street area and business people.

The target is to run four events per year in Jackson Street.

 

 

 

 

 

 

 

 

To support community groups such as Rotary with their events held in Jackson Street.

 

 

 

 

 

 

In July we start the planning for all our Christmas events starting with the Twilight Santa Parade.

September has cemented itself as Heritage month for the Jackson Street Programme with our story boards and family treasure hunts. Every year we have more and more retailers support this project.

 

Heritage Month This is a five year build for the JSP. This year we piloted an educational tool through an online application using i-pads with a couple of the local schools. This was successful and we will be developing this by further enhancements to the program.

The billboards drove many visitors into the retailing stores and also generated enough interest from various community groups that they wanted the story boards to stay up.

 

The  Walk of Champions  is firmly set as one of our September events where we celebrated four new champions, the New Zealand coxed Rowing Eight, one Maori Rugby Union Player and two Maori Rugby League players.Thanks to HCC for the funding to be able to continue doing this.

 

Our Christmas Promotion was next the “Petone Christmas Lights – A Festival of Lights”

 

Our Twilight Santa Parade on the 27th November was a success despite the rain we still had with a mixture of community floats, local business floats and professional floats in all we had 43floats with 603 participants.  Those that came to see the parade was estimated at a crowd of 10,000 people.

 

His Worship the Mayor then turned on the Christmas Lights and officially opened the Grotto.

 

Our programme of Christmas events included Santa’s Mail box where we had over 602 letters posted, 303 gifts and another 100 pre-loved gifts to stay at the Women’s refugee houses. Family Treasure Hunts where held over the two weekends before Christmas we had 204 children and as many parents, with a different treasure map every day. Once again we had more retailers come on board this year.

And over 4,500 visitors through the grotto.

We were lucky we managed to get seven sponsors to support our Christmas events.

 

We also had 28 Businesses enter our Christmas Window competition, 8  more than last year.

All our figures where well up from the previous year.

 

Sponsorship we received for this event in monies was just under $87,000 in kind we received $900.

 

The feedback is confirmation that the 5-year plan we have for this event will be well supported by locals, regional visitors and international visitors. The stats gather will be used to improve and build on what has been started.

 

 

 

 

 

 

 

 

 

Objective

Activity

Key Performance Indicators

Outcomes

To facilitate the promotion of the businesses and events in the street

 

JSP will undertake to facilitate the regular promotion of businesses and events in Jackson Street.

 

 

Targeted promotional campaigns to promote Jackson Street events run/facilitated by JSP.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Refresh JSP website to bring up to date and monitor website traffic around campaigns to ensure effectiveness.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Extend use of social media – e.g. Facebook, as promotional tools and monitor effectiveness

-     Monitor ‘old media’ (e.g. print) vs. ‘new media) – e.g. smartphones promote Jackson Street events run/facilities by JSP  (applications usage trends to best targeted promotional opportunities.

 

Hold Business After 5 sessions, which will be held quarterly with the aim to increase ideas and communication along the Street

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Leverage networking with appropriate organisations for promotional campaigns. Eg. Positively Wellington Tourism.

 

 

The Heritage Month and the Christmas Events certainly Increased awareness locally, regionally, nationally, and internationally of the Historical Precinct as a shopping, entertainment, and business destination. This was achieved by an extensive radio campaign, Billboards on SH2 and along Petone Esplanade and many corflute billboards scattered around the  supported by printed media in all five regional papers as well as DL Fliers. In the social media it was shared by 2,000 people from our page, it was supported and boosted by the HCC

 

Our new Webpage was also launched in September and this has been very successful for both the JSP and those businesses that have embraced it. Each business has its own login and is responsible for keeping their information current. They are also able to put promotional material on their pages and keep these updated. The last part of the build for us is the events page. Every month we feature the monthly web stats so they can see the value in keeping their information current and relevant

Visits and Average Visit Duration by City Sessions Average Session Duration

Wellington 214 00:01:27

Auckland 130 00:01:52

Lower Hutt 44 00:00:24

 Papakura 6 00:02:09

 Sydney 5 00:01:03

Christchurch 5 00:00:31

 

Our facebook page now has been steadily increasing and we hit the 2500 followers just before the end of June 2015, thanks to our amazing admin person Karen Arraj-Fisher.

 

 

 

 

These have been held monthly since May 2013 with an average attendance of 20 – 30 businesses. This has strengthened the communication between JSP and the stakeholders. The involvement from the stakeholders has also seen an increase with commitment to projects and the feeding in of ideas for various events, promotions etc…

Through these meeting we have been able to increase the Petone Profile through an advertising campaign in the DomPost as well as a Radio Campaign, with more businesses joining this offering.

Also every time we have attracted new businesses to these gatherings. We have seen a good cross section of both businesses and landlords

 

We have also run a radio advertising campaign for three months over the October – January period to increase our offer to the wider community. This we did in partnership with some of the retailers.

 

In 2014 we made an effort to work more with the local community to encourage their support 365 days of the year. We have worked with the local primary Schools, The Girl Guides, The Petone Community Board, HCC, Petone Lions, Weltec, Alzheimer’s New Zealand and the Blind Foundation.

Collaboration with James Lamb has had Petone featured in a number of National tourism books like On Board and even further afield in Australia as well. 

 


 

GOAL THREE: Preserving the Heritage Character of Jackson Street.

The JSP will facilitate the understanding of, and respect for HCC’s 2008 Heritage Policy and the Wellington Regional Strategy on Heritage as they affect Jackson Street Landlords and Businesses.

(See JSP website for a copy of the HCC’s 2008 Heritage Policy and the Wellington Regional Strategy on heritage)

Objective

Activity

Key Performance Indicators

Goals Meet

To support HCC Heritage Policy

 

(See JSP website for copy of HCC’s 2008 Heritage Policy and the Wellington Regional Strategy

 

 

JSP will facilitate understanding of, and respect for, HCC's 2008 Heritage Policy as it affects Jackson Street landlords and businesses through regular information sharing events specifically around Heritage issue’s.

 

JSP will make submissions to HCC on any review of the existing Heritage Policy.

 

The JSP will make submissions to HCC if experience identifies gaps in the current policy.

 

 

 The JSP will make accessible information regarding the Heritage Precinct, HCC’s Heritage Policy and other relevant material such as material from the NZ Historic Places Trust applicable to building owners and other interested parties.

 

 

 

 

To develop a strong sense of community co-operation and belonging amongst the Jackson Street area and business people.

 

 

 

 

 

To conserve and enhance features of historical significance and interest.

 

Increasing awareness of the special heritage character of the Street encourages a greater sense of community for residents and businesses. This will be doing in conjunction with the Petone Historical Society and the HCC. We are currently investigating new technologies that will promote the heritage of Jackson Street.

 

Looking at projects that will involve the community. The ANZAC Flag competition which involved the local Prima Schools.

 

This we are doing through telling the Petone Story. By talking with the HCC to address the mix match of streetscape on Jackson Street and also through the Annual Plans and LTP Plans.

 

To assist HCC to strike the right balance between Heritage, Conservation and Public Safety in respect of Earthquake risk buildings.

 

 

 

 

 

 

 

The JSP will monitor Building Consent applications and proposed variations to HCC's District Plan which affect Jackson Street to ensure that the Heritage Design Standards that form Appendix 1 of the Petone Commercial 1 in the HCC District Plan are taken into account.

 

Liaise with appropriate HCC Officers to ensure JSP is notified of all Building Consent applications which affect Heritage buildings.

Liaise with appropriate HCC Officers to ensure JSP is notified of all applications to vary the District Plan which impact the Historical Precinct. 

 

Consult with JSP members as appropriate, and make submissions to HCC regarding applications for Building Consents or variations to the District Plan as detailed above.

 

To conserve and enhance features of historical significance and interest.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

To develop the appearance and feel of Jackson Street to make it attractive and interesting for visitors, residents and Jackson Street business people.

 

 

JSP will always advocate to ensure as much as possible, that the Street retains its heritage streetscape.

 

JSP are always available as a resource for the local community to ensure as much as possible that owners’ of heritage buildings are not adversely impacted by modifications or construction of other buildings – e.g. Loss of amenities.

 

 

JSP will advocate as much as possible that any planned changes to the Jackson Street Heritage Area will not be adversely affected by modifications or construction of other buildings, etc. a change in character of the Street retail mix.

 

 

GOAL FOUR:  Keeping the Jackson Street Programme relevant today.

The JSP will actively monitor and evaluate all aspects of its activities in order to ensure that good value is being achieved for the investment of money and time.

Objective

Activity

Key Performance Indicators

Goals Meet

To monitor the effectiveness of our activities.

 

 

JSP will actively monitor and evaluate all aspects of its activities in order to ensure that good value is being achieved for the investment of money and time.

               

The JSP Board will report six-monthly to HCC to describe progress against targets.

 

Introduce Evaluation Forms for post-Event feedback from stakeholders.   

 

Undertake foot-counts at least twice a year in Jackson Street.

 

The Strategic Plan and Annual Business Plan are living documents and will be reviewed for relevance on a regular basis.

The JSP employees/ contractors will report monthly on their progress against targets set in annual plan

 

 

Those targets are met or tracking within given matrix.

 

 

These will be designed within the first business quarter 2013.

 

 

 

 

 

 

 

 

 

 

 

To exceed previous year by 10 percent.

 

This is happening at meetings held monthly with the coordinator and the JSP Committee.

 

 

The Committee and staff are on track with the commitments for this financial year.

 

We receive feedback from the stack holders after every event. The support that we are now getting has significantly improved from the previous12 months. The BA5 and the number of business now engaging with us support this. We have also secured 8 new associate members to the Jackson Street programme. We now have a good representation on our board, which better reflects the street.

 

 This target has been reached.

To communicate our objectives and achievements and to invite

Feedback

The JSP will ensure that timely, regular, and effective communication with the membership regarding purpose, activities, challenges, and achievements takes place.

 

JSP website and Facebook pages will be current and live with what is happening NOW on the Street.

 

Any other ‘new media’ utilized e.g. social media, are regularly updated.

 

 

Monthly newsletters will be written and distributed to Stakeholders and the wider community.

 

 

 

 

 

 

 

 

 

 

 

 

The membership database updated regularly.

 

 

 

 

Networking opportunities will provide – e.g. regular social network events for building and/or business owners, this will happen monthly.

 

Our webpage and Facebook pages will be attractive, easy to navigate and regularly updated.

Street Talk has been revamped – we have included the Petone colour (dark blue), added our Mission statement on the front page and changed the footer to one of our logos “EXPERIENCE JACKSON STREET – ALWAYS SOMETHING SPECIAL”. This is now produced monthly and distributed in the first week of the month. We have received incredible feedback about the newsletter on how informative and engaging it is. (A good read).

 

This is a work in progress now that we have a part-time administrator. It is updated as and when businesses move into the street or leave us.

 

We do this with the BA5 and the meeting held with the owners. We are slowing moving to incorporating the two together.

 

 As a committee we agreed and committed funds to the redevelopment of the JSP Web page. This is a success story.

 

Our Social media “Facebook” is being regularly read and people posting to it and sharing our page. The traffic has seen a significant increase in traffic over the past4 months with our ability to update and keep it current and news worthy. We reached 2000 likes just before Christmas and are now able to track weekly our stats.

 

Objective

Activity

Key Performance Indicators

Goals Meet

To monitor global & local business changes/trends which impact on Jackson Street businesses.

 

 

The JSP needs to investigate what actions - if any - can be undertaken to take advantage of, or minimize the negative impact of, such trends and changes. Since the JSP does not have the resources to undertake this research, it will make maximum use of strategic partnerships.

 

Become a Member of the MainStreet Australasia.

 

Become a member of New Zealand Small Towns.

 

 

Become a member of the Hutt Valley Chamber of Commerce.

 

Strengthen networks locally, regionally and nationally in order to access and research trends.

 

We have yet to do this.

 

We are now members and with HCC have successfully secured the next Small Town Conference to be held in April 2015.

 

Looking at the cost of this for a street membership

 

We are attending the community board meetings and giving oral reports. We have a PCB member as part of the JSP committee. We also host and are members of the Petone Historical Society and we liaises with Petone Rotary and the Petone Lions.

The JSP Board will work to Best Practice Standards in Governance, Financial Responsibility and as an Employer.

Develop an Induction programme for all new incoming Board members.

 

Create a Code of Conduct and Role Descriptions for Board members so that JSP members considering standing for the Board have accurate information on their responsibilities.

 

 

Ensure that it acts in compliance with the Constitution of the Jackson Street Programme Inc. at all times.

 

Ensure that it meets its obligations in reporting under the Incorporated Societies Act 1908.

 

Ensure that it acts as a Good Employer under the Employment Relations Act 2000 when dealing with Employees.

 

Ensure that the Board understands the implications of the proposed changes to Financial Reporting Act 1993, which affects Incorporated societies.

We are now part of a pilot programmeme run by The Accounting For Charities Trust and working well with them.

 

This is covered in our Pilot programmeme.

 

JSP has all employees on current contracts as well as suppliers. All working within the parameters of our contract with HCC.

 

This was part of the induction with the new board after the AGM held in October 2013.

Summary: -

 

The JSP Committee is very happy with the progress made over the past six months. With a new Committee lead by Leonie Dobbs as Chair we welcomed six new committee members Ben O’Sullivan, Paul Rowan, Robbie Schneider, Monique O’Meley, Jan Morris, and Victoria Nelson. The office of the Jackson Street Programme is running smoothly with the limited hours we have allocated. We have seen an increase in Foot traffic to the Old Jail Museum and an increase in numbers coming to the Old Jail for local information.  In the four days that the Jail is opened we can average over 28 visitors over the summer months and we drop down to 6 -8 in the cooler months. We see a spike when the cruise ships are in and we offer the local self-walking trail for them to do. We are in the proceeds of having this pamphlet revamp at present in readiness for Heritage month. We have also successful received a grant to put a screen in the jail to loop local stories of our town.

 

A Weltec student transferred the data from VHS tapes to digital format for us. We are in the proceeds of converting more VHS tapes over as many visitors are staying to watch the clips.

 

We know that the programme is gaining back a lot of ground with our reputation on the street among the businesses, which in its self supports the HCC decision to increase the special rates level for the JSP from July 2014 onwards. We believe that the stakeholders and the number of enquires we are receiving for Associate membership also supports this claim.

 

With a better representation of the businesses on the street on our board, we are just going from strength to strength.  The ideas for new events are building and the engagement of the JSP with our stakeholders has a new confidence that the JSP Committee operates in a professional manner in all its activities on behalf of the membership.

We are working well with the wider community, which in turn is increasing our profile within the Petone Community. We have also opened the doors for wider community participation and engagement with Petone through our work with Alzheimer’s New Zealand and now working with the sight impaired to make Petone a destination for them to feel safe to come and visit and to shop.

 

JSP are working on and committed to ensuring that as an organisation we meet all our legal requirements as an incorporated society.

 

We believe the JSP is well placed to continue to improve on the foundations that have been laid and look forward to the future with optimism for the prosperous future for Jackson Street. 

 

Leonie Dobbs, Chair

Jackson Street Programme


                                                                                      45                                                   23 February 2016

City Development Committee

11 February 2016

 

 

 

File: (16/160)

 

 

 

 

Report no: CDC2016/1/30

 

PROPOSED TEMPORARY ROAD CLOSURE OF TAINE STREET FOR THE TUMEKE TAITA FESTIVAL

 

Purpose of Report

1.         The purpose of this report is to seek the approval, as per the authorized process, for the temporary closure of Taine Street for the Tumeke Taita Festival.

Recommendation

It is recommended that the Committee agrees to approve the following proposed road closure, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report, attached as Appendix 1 to the report: Taine Street from High Street to Churton Crescent, on Saturday 19 March 2016, from 7:00 am to 4:00 pm for The Tumeke Taita Festival.

 

Background

2.         The Hutt City Council has received an application from the event organiser to hold an event involving a road closure as detailed in recommendation (i) above. Details of the event and the expected impact on traffic are attached as Appendix 1 to this report.

3.         In the past, the Tumeke Taita Festival was held in the parking area on the High Street side of the businesses in the shopping centre. This year, for the first time, the event is being held in Taine Street to incorporate the Walter Nash Centre, and this necessitates the formal road closure process.

4.         Council at its meeting of 12 August 2008 approved a procedure for the Council to follow to comply with the Local Government Act 1974 (Schedule 10)(LGA) provisions for temporary road closures for events.

5.         Processes have been established to implement these procedures, including the required communications and consultation prior to any approval of a closure.

6.         This report has been prepared in accordance with the approved procedures.

Discussion

7.         The Traffic Asset Manager, Road and Traffic, acting as Council’s Traffic Engineer, has assessed the proposed closure with regards to its expected impact on traffic. The Traffic Engineer has provided a professional opinion as to whether the resulting impact on traffic is likely to be reasonable or unreasonable.

8.         The proposed closures, if implemented according to the proposed Traffic Management Plan and in accordance with any specified conditions set by the Traffic Engineer, should not result in any unreasonable impact on traffic.

Consultation

9.         The public were notified that the Council was going to consider the proposed temporary road closure through a Public Notice in The Hutt News. Any submissions received in response to the proposed closures have been included in the attached report. The Traffic Management Plan for the event records how traffic safety and flow will be managed.

10.       Public notice of any decision to close roads will be advertised in The Hutt News.

Legal Considerations

11.       Any approval is required from the City Development Committee or the Temporary Road Closure Subcommittee to allow for the temporary closure of roads. This will ensure that the Hutt City Council is complying with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads within its jurisdiction.

Financial Considerations

12.       For community events, the cost of the public notices in The Hutt News is paid from Council’s budget. For commercial events, the cost of the public notices is passed onto the appropriate event organiser. This event is a community event.

Other Considerations

13.       In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it complies with the requirements of the Local Government Act 1974 (Schedule 10) for the temporary closure of roads for events.

Appendices

No.

Title

Page

1

The Tumeke Taita Festival - Appendix 1

47

2

Taine St Proposed Road Closure Plan

49

    

 

 

 

 

 

Author: Alan Hopkinson

Senior Traffic Engineer

 

 

 

 

 

 

Reviewed By: Zackary Moodie

Traffic Engineer

 

 

 

Approved By: Lyle Earl

Traffic Assets Manager

 


Attachment 1

The Tumeke Taita Festival - Appendix 1

 

Appendix 1

The Tumeke Taita Festival 2016 –Taine Street: Proposed Temporary Road Closure Impact Report

1.        Description of Event

Cheryl Murray, Council’s Community Projects Coordinator, has applied to temporarily close Taine Street between High Street and Churton Crescent on Saturday 19 March 2016 from 7:00 am to 4:00 pm for The Tumeke Taita Festival.

All of the businesses in Taine Street have no objections to the closure.

2.        City Promotions Division Support

The City Promotions Division has assessed the proposed event with regard to its contribution towards Council’s strategies and policies and the event is consistent with the objectives and outcomes of these strategies.

3.        Proposal Notice

The public notice that the Council was proposing to consider this closure, was published in The Hutt News on Tuesday 16 February 2016.

4.        Consultation

No objections were received in response to the public proposal notice.

5.        Traffic Impact Assessment

Prior Closures

The proposed closure for this event will not result in the road being closed for an aggregate of more than 31 days this year, i.e. it does not exceed the LGA restriction of not more than 31 days in any year.

Traffic Impact

In the opinion of Lyle Earl, Traffic Asset Manager, acting as Council’s Traffic Engineer, the proposed closure, if implemented according to the plans provided, is not likely to impede traffic unreasonably.

These events have become well established in Hutt City and they appear to be generally well accepted by the public who accept the traffic effects as a reasonable trade-off for the benefits provided by the events.

In this particular instance there should be little in the way of wider network effects because of the day of the week and the minor nature of the road involved.

I am of the view therefore that the proposed closure will be acceptable in terms of its traffic related effects subject to a high degree of awareness being achieved through advertising and a high standard of on street signage and traffic control at the closure points.

Lyle Earl

Traffic Asset Manager

6.        Conditions of Closure

Subsequent to approval the organiser will be written to with the standard conditions that will apply, being:

·    The closure shall apply only to the roads for the hours as approved.

·    The applicant shall allow access for all emergency vehicles.

·    The applicant will act as directed by the Police or by officers of the Road Controlling Authority (HCC). A contact name and phone number for the Police is given to the applicant.

·    The applicant will be responsible for ensuring closed roads are left in a suitable clean and tidy state following the completion of the event. A contact name and phone number for Intergroup Ltd., Council’s Street Cleaning Contractor, is also given to the applicant.

7.        Appendices

Appendix 1A: Taine Street – The Tumeke Taita Festival Temporary Road Closure Impact Plan 2016 - DOC/16/19702

 

 

Author:            Alan Hopkinson, Senior Traffic Engineer

 

Reviewed by:   Carla Steed, City Events Manager

 

Approved by:   Lyle Earl, Traffic Assets Manager

 


Attachment 2

Taine St Proposed Road Closure Plan

 


                                                                                      51                                                   23 February 2016

City Development Committee

07 January 2016

 

 

 

File: (16/18)

 

 

 

 

Report no: CDC2016/1/20

 

General Managers' Report

 

Purpose of Report

1.    The purpose of this report is to provide the Committee with updates on a number of projects that they have previously identified they want updates on.  This will be done on a regular basis.

Recommendation

It is recommended that the Committee notes the updates contained in the report.

 

Background

2.    At the beginning of the 2013-2016 triennium, the Chair of City Development asked for a General Managers’ report to be provided at each meeting.  This would mainly be for update purposes but from time to time could include items for decision making.     

Discussion

3.    An update of a number of projects is provided below.  The items to be included were discussed by the City Development Committee and may change from time to time.

City Wide and CBD Remissions Policy and Funding.

4.    A City Wide and a CBD Remissions policy have been in operation since 1 July 2012. 

5.    As of this financial year to date – 1 July 2015 to 31 December 2015 13  new applications have been received and funding provided as follows:

 

 

 

CBD Remissions

Appns

Approved

Declined

A new apartment development of at least 8 attached residential dwelling units OR of at least 500m2 in floor area

0

0

0

A new commercial development or new building extension of at least 500m2 floor area

2

2

0

A new development with a mix of apartments and commercial space of at least 500m2 in floor area

0

0

0

Total CBD

2

2

0

 

City Wide Remissions – anywhere in the City including the CBD

Appns

Approved

Declined

A medium or high density residential development

8

7

1

New non-residential building or building extension of at least 500m2

1

1

0

A conversion of a building from any use to residential apartments

2

2

0

Total City Wide

11

10

1

Total All Policies

13

12

1

 

Fee type remitted 1 July  2015 – 31 Dec. 2015

Amount

Rates

$119,000

Development contributions

$26,000 

Reserve contributions

$81,000

Resource consent fees

$67,000

Building consent fees

$115,000

TOTAL

$408,000

 

Total Fees Remitted Annually

From 1 July  – 30 June

 

FY2012-2013

$159,000

FY2013-2014

$873,000

FY2014-2015

$712,000

FY2015-2016 (6 months)

$408,000

 

6.    The figures in the above table reflect the amount of applications for remissions received and not the total number of developments being built.

Riddiford Gardens

7.   Physical works commenced in November, starting with excavation along the north side of the Administration Building and near the existing electrical sub-station. Some underground material is interfering with the planned pile layout of the pavilion, which is likely to require some minor changes in design. 

8.   The design for the pavilion which will contain the electrical sub-station and public toilets is also being reviewed.  The intention is to reduce the footprint and the cost of the structure.

9.   Contaminated fill has been investigated and work is proceeding according to consent requirements and advice from the geotechnical engineer.

10. After some problems at the port in Melbourne, the granite for the paving has arrived in Seaview and paving installation commenced late January.

11. The work immediately around the Administration Building is programmed to be completed by the time the Council offices re-open for business in late March.  The balance of this stage of works will be completed by 30 June.

12. Phase 3 work is being planned.  This will begin with detail design for areas near Opahu Stream and the new Event Centre.  Two options for the design of the Fountain car park are being drawn up with cost estimates and construction times to follow.

13. Following the receipt of some complaints regarding the effectiveness of the new bus shelter in inclement weather, officers are investigating options with the architect, to improve protection from wind and rain for bus users.

 

Administration Building and Halls

14.  The status of these projects is as follows:

       Laings Road Administration Building:

 

       In the last month, significant work has been completed.  This includes finishing the stairs, completing the internal walls, commencing the installation of the ceiling tiles, installation of the lifts and laying of carpets.  In addition, all of the external windows were installed.

 

       The next month will focus on completion of internal painting, completion of the ceiling work and carpets.  There will be a big focus on preparations for the move in March.

 

Town Hall and Events Centre:

 

Since the last report, the internal demolition of the Town Hall has been completed.  The first package of works for foundation and piling works, was awarded late last year and is now complete, with approximately 60 screw piles having been installed.

 

The second package of works, for building construction, was tendered in November 2015, and prices received were approximately $3m above cost estimates.  Extrapolating these prices to include the third package of works (fit-out) led consultants to believe that total project costs could exceed budget by up to $5m.  These issues were discussed at the Council retreat in early February and was reported to Council on 16 February.

 

The second package of works has therefore not been awarded, and the third package has not been tendered, while investigations were undertaken to scrutinize the prices received, and options were considered.

 

Project Budget and Timing:

The prices received for the Administration Building are within the project budget provision although there may be some adjustment to the timing of forecast expenditure.  Overall the project remains on track for completion March/April 2016.

Avalon Park

15.  Detailed design of the playground area was completed last year, with Opus working closely with a preferred playground supplier to develop a unique and exciting play space.  Playground equipment has been ordered and is in storage with the Playground supplier in Auckland. 

16.  Hawkins Infrastructure commenced work on the playground site in December, with the demolition and removal of redundant play equipment and structures. From January to March earthworks and concrete work will take place to develop the playscape, in which the large suite of new play equipment will be established.

17.  During the summer school holidays, Council’s Leisure Active team has been delivering free children’s activities and games at the northern end of Avalon Park for park visitors.

18.  The total cost of works for this stage of the project is $3.9m.

19.  Further funding to complete the next stage of works (pond and southern entrance) has been included in the draft Annual Plan for 2016/17.

CBD Promenade

20.  Activity on this project is as follows:

·    On 9 December 2015 GWRC’s full council approved Option A (one step option) for flood protection. This is the option that received 74% support from community.

·    From Feb 2016 the joint officer group will develop the design of Option A in accordance with the work plan as circulated to councillors at the HCC Council Retreat on 2 Feb 2016.

·    The work plan has six key areas:

1.    Confirmation of design elements e.g. stop banks, Daly Street, street network, public transport, floodplain landscape, pedestrian bridge, promenade, car parking, Melling Bridge, & SH2 interchange etc.

2.    Properties affected & to be acquired.

3.    Programme.

4.    Costs & cost sharing.

5.    Decision making.

6.    RMA & consents.

·    Joint agency communications & consultation will continue through the next phase of work.

·    Regular reporting will continue at HCC to SLT and the CBD Task Force.

 

 

Community Services Group and Community Facilities Trust (CFT) Projects

 

21.  The status of these projects is as follows:

 

The Walter Nash Centre

The great majority of the contract work at and around the Centre is completed and the Centre is now fully operational. Minor commissioning issues, and adjustments are being addressed by the Beca project management team and the contractor.  It is anticipated that these issues will be addressed and resolved progressively over the next two to three months. The work will be done so as to not inconvenience the users or the public.  New operational challenges as a result of the centre’s popularity are being carefully managed.          

Fraser Park Sportsville Stage 2 – Multipurpose Sports Building

Good progress is being made by the detailed design team. Design documents suitable for lodging for a building consent and tender will be completed by 29 February 2016. Value engineering is ongoing to ensure that the project will meet budget.

Achieving the agreed fundraising targets is now the major focus for the CFT. Detailed applications are being prepared for the Lotteries Board and a full time fundraiser has been employed by the CFT to work on the project.

Walter Mildenhall Park Redevelopment

The CFT has awarded a contract to Hawkins Construction who will build the Centre by October/November 2016. Test piling and other site work is now underway. The combined bowls clubs have also let a contract for the restoration of the three external greens and this work is also under way.  A community engagement plan is also under development to ensure that the wider community and not just the bowls community will use the new facility once it is completed.

Huia Pool Development

       Four companies were invited to complete a tender submission in December 2015.  Three companies accepted the invitation.  The submissions closed at the end of January and are currently being evaluated by the project team with a recommendation going to the Project Control Group in March.

       Building Consent was applied for just before Christmas and this is currently going through the Council process.  

       A separate report went to the Community Plan Committee meeting on 16 February 2016 regarding the current budget.

       Stokes Valley Community Hub

       In December Council approved a report which recommended officers progress planning for a new community hub facility to be built on the current site of the library and hall. A registration of interest process has just been completed and a shortlist of three potential suppliers selected. These organisations will work alongside officers from February to May and at the conclusion a preferred preliminary design and definitive cost for the facility will be identified. This will be taken back to Council for consideration as part of the Annual Plan process.

A series of community engagement and consultation activities has begun. These will help inform the process by presenting the community’s ideas for the facility. Most notably the following is taking place:

·    User groups discussion (January-February)

·    Library interactive display (all of February)

·    Open community forum 24 February

·    Iwi consultation (March-April)

·    Annual Plan submissions (29 March-29 April).

Healthy Families Lower Hutt

Healthy Families Lower Hutt was successfully launched by the Hon Dr Jonathan Coleman, Minister of Health and Minister for Sport and Recreation on Thursday 3 December 2015. Lower Hutt was the fifth Healthy Families NZ community to be launched. This event was well supported by key stakeholders and provided for some positive media coverage of Healthy Families Lower Hutt. Hutt City Council was recognised for its leadership by the Minister of Health and for implementing a no deep fryer policy at the new Walter Nash Centre.

The team has undertaken a thorough stocktake of organisations and programmes/initiatives that work across the four Healthy Families NZ work streams including alcohol, smoking, nutrition and physical activity. A mapping exercise has also provided valuable insights to our current environment in Lower Hutt, for example we have a higher number of unhealthy food outlets in areas of high deprivation and across Lower Hutt we have 287 liquor licence premises and 109 tobacco retails (as at August 2015).

Healthy Families Lower Hutt will soon be engaging with the Lower Hutt community on ways to support the Government’s Smokefree Aotearoa 2025 goal and on ways to improve the food and beverage environment so the healthy choice becomes the easy choice. This piece of engagement will take place with the Citizen’s Panel as well as through established networks and stakeholders.

Mayor Ray Wallace will be participating in a Minister and Mayors Network to begin early 2016. This provides an opportunity for Mayors across the ten Healthy Families NZ communities to demonstrate their leadership and commitment to Healthy Families NZ. 

Healthy Families Lower Hutt has begun its engagement process with existing networks and key stakeholders who work across our settings and systems including workplaces, ECE’s, schools, marae, sports clubs, places of worship and systems like food, media, transport and identifying opportunities for collective impact. Some examples of opportunities that have arisen include:

·    Support on how to provide a healthier barbeque and healthier food at local run events

·    Local high school around support to provide healthier food and beverage options in the school canteen

·    Local businesses around smoking cessation support

·    Local District Health Board to inform annual planning process

·    Influencing Hutt City policies that align with Healthy Families Lower Hutt

Healthy Families Lower Hutt communication channels including website (www.healthyfamilieslowerhutt.org.nz) and facebook page (www.facebook.co.nz/healthyfamilieslowerhutt) have been developed and are now live. An e-newsletter will soon be developed and will be a bi-monthly newsletter that is sent out to the prevention partnership.

Healthy Families NZ evaluation is being led by Massey University and baseline data collection and key informant interviews have now taken place. The evaluation period of Healthy Families NZ will be over two years.

 Science &Technology Funding and Activity

22.  Council allocated $500,000 in the 2015/2016 budget for projects related to Technology Valley.  Projects supported included:

·    A dedicated staff resource to focus on development of the STEM business sector in the city.  Irwin Munro joined the City Development team at the beginning of December 2015.

·    Mayoral Scholarships for the Open Polytechnic Graduate Certificate in Primary Science Teaching. Currently 7 teachers in Lower Hutt primary schools are studying for the certificate.

·    Scholarships for Lower Hutt resident students to study at Weltec’s School of Engineering.  These are matched by industry in the city.

·    The Hutt Science Centre opened in January 2015.  Nearly 30 primary schools in the city are now enrolled in the Hutt Science Centre programme and a resource centre has been established at Naenae Primary School.  A professional development programme has also commenced for primary and secondary school teachers.  Additional funding was awarded to the Science Centre by MBIE to run a science programme in schools in the North East which commenced in September.

·    A second Science, Technology, Engineering, Manufacturing and Mathematics (STEMM) Festival is planned for mid-2016.

23.  Manufacturing Accelerator

In November, the seven startups hosted in the Lightning Lab took to the stage at Sacred Heart College to pitch to an auditorium of investors at Lightning Lab Manufacturing’s inaugural Demo Day. The event was well attended and featured keynote speaker Glenn Martin former CEO of Martin Jetpacks.  The teams pitched to investors from around New Zealand. Lightning Lab Manufacturing in Lower Hutt is the first start-up accelerator in New Zealand for companies with physical products.

 

Creative HQ, a service provider will continue to provide services on a 12 month trial basis at 125 High Street building on the success of the Lightning Lab space. CHQ will run a full activity programme which will continue to build profile and position the space as a hub for initiatives around entrepreneurship, new technology and STEMM. An actively managed space will be able to build upon the strong links that Lightning Lab Manufacturing has formed with other stakeholders, such as the Chamber of Commerce, Technology Valley Group, and Callaghan Innovation.

 

24.  Maker - Space (Techshop) Feasibility

Work is commencing on undertaking a feasibility study for a city or regional maker space similar to facilities seen in Tempe and Phoenix, Arizona.

Following his visit to Lower Hutt in November 2015 Paul Duggan, CEO of TechShop Global and two other members of his team will be returning to commence the on-the-ground phase of the market feasibility study starting Monday March 7th.

The study will kick-off with a workshop for key-stakeholders to explore how a TechShop could be made to work in the Wellington region. Individual stakeholder and public meetings will follow to inform and gather information for the study. On the Thursday night at a potential stakeholder CEO’s dinner Paul will aim to get endorsement to proceed to the next level of the assessment which will include an economic impact analysis and CAPEX and OPEX models.

Since Paul’s visit in November 2015 council officers have been socialising the study with other potential stakeholders, gathering information requested by TechShop and preparing to promote the study to the wider public. To date the overall response by those approached about the opportunity has been very positive.

Urban Growth Strategy Implementation

25.  The Urban Growth Strategy was launched on 25 March 2014.

26.  Implementation projects being worked on include:

·      Wainuiomata - extension of Wise Street – Resource consent has now been issued for a private subdivision development of 31 lots on one of the landholdings along the extension.   Planning continues for the road extension which will be undertaken in conjunction with the subdivision development and is planned to commence in this financial year.

·      Upper Kelson – extension of Major Drive – the area of potential development was significantly reduced following the ecological impact report.  A revised scheme has now been discussed with affected owners with only one owner remaining interested.  GHD are undertaking a revised estimate of the infrastructure development costs at which stage we will review the level of potential involvement by Council.  The Policy Committee has agreed to progress a Plan Change for residential development of a part of the area originally considered. 

·      Stokes Valley – extension of Shaftsbury Grove – using the Cardno development plan and subdivision costings along with revised GHD estimates of the external infrastructure costs David Stimpson, financial advisor, is preparing a business case for consideration of Urban Plus and Council.  Aiming for completion of his report by 29 February but will be dependent on the quality and consistency of the consultant information.  This report will better inform both organisations of the options available to progress this opportunity.

·      The Wainuiomata Development Plan has been finalised and presented to Council.  The steering group is recruiting for a coordinator to progress initiatives in the Plan.

·      District Plan Work Programme - work has commenced on the residential intensification changes required for the UGS, a development scheme for Kelson greenfield development and liaison with Urban Plus and Cardno regarding the proposed Shaftsbury Grove development. 

CBD 

27.  A meeting of the CBD Taskforce was held in late November 2015.

Topics covered included;

·    Transport provisions of the District Plan – work to date – for discussion with the developers

·    CBD Free car parking – the developers views on this

·    Promenade aspects – roading, bridge etc.

·    Update on Bus stops

 

28.  A meeting of the CBD Forum was held in December 2015 attended by a number of CBD property owners and developers.

Topics discussed included;

·    CBD building activity

·    Update on Events Centre/Hotel/Admin Building/Riddiford Gardens

·    City Centre Flood Protection Works and Associated Making Places Projects incl. Promenade

·    Update on the review of Transport provisions in the District Plan

 

29.  Andrew Parsons returned in September 2015 to work with 14 CBD retailers to improve the attractiveness of the existing retail offering. He also included in his report the council’s role in addressing the unattractiveness of the streetscape. Some of the retailers have made changes based on the report and a forum workshop on 8 December, 2015 at Java Point Café. The Mayor and the CBD Development Manager will be visiting Takapuna on 5 February to tour the city with Andrew Parsons looking at how they addressed these same issues.

 

CBD Free Car Parking Trial

30.  At its meeting in December Council determined to provide a 2 week period of free parking in the CBD prior to Christmas.

31.  The Council also determined to undertake a free parking trial in the HC2 Shopper Parking Zone in the CBD.  For the period 1 January to 30 April 2016 the first hour of parking will be free with the second hour charged at $1.50.

32.  These decisions come after months of discussion and workshops with the relevant community groups, led by the Mayor, Deputy Mayor David Bassett and Council officers. 

33.  Officers will report back to Council on the trial using a number of factors to help determine success or otherwise; and residents will be consulted through the Annual Plan process on options to recoup the lost revenue in the event that there is strong support for continuing free parking for the first hour in the CBD from 1 July 2016.

CBD Bus stops

34.  During November 2015 the Traffic Sub Committee did not approve the officer recommendation to (again) create a new bus stop in Margaret Street. Officers were asked to consider placing the new bus stop at 51-59 Queens Drive which has subsequently been rejected by NZ Bus. During Feb 2016 GWRC will commission a road safety audit of the CBD. This is expected to confirm any safety concerns and confirm sites suitable for any new bus stops.

Suburban Shopping Centres

35.  Taita Shopping Centre. Footpath upgrades were completed in late 2015.

36.  Naenae Shopping Centre. A footpath upgrade outside the library is under construction - completion is expected in late March 2016.

37.  Stokes Valley Shopping Centre. A planned upgrade has been delayed to align with the 2016-2017 timeframe for the Stokes Valley Hub. Dates tbc.

38.  Waterloo Shopping Centre. A footpath upgrade outside the northern block of shops is expected to be built by 30 June 2016.

Reserve Naming

39.  Some residents of Woburn have requested that Council consider formally naming the reserve that is bounded by Pohutakawa Street, Miro Street and Massey Avenue.  It is proposed that the matter be considered in accordance with Council’s Naming Policy.

Options

40.  There are no options.  Information is for noting only.

Consultation

41.  No consultation was required for this report.  Consultation relevant for the specific projects outlined above have been undertaken as required

Legal Considerations

42.  There are no legal considerations.

Financial Considerations

43.  There are no financial considerations. All funding discussed in this paper has been approved at previous meetings or were reported as budget implications to Council on 16 February.

Other Considerations

44.  In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002.  Officers believe that this recommendation falls within the purpose of the local government in that it is mostly a noting paper on current activity.  It does this in a way that is cost-effective because it provides timely information to Council.

Summary Table

The table below provides an overall summary of the timing and status of each of the projects mentioned in this report.

Project

To be completed by 30 June 2016

Project

completion date

Status

Laings Road Admin Building:

Project completed.  Laings Road building fully operational.

March 2016

 

On Track

Events Centre

Events Centre construction underway.

January 2017

 

Revised

Riddiford Gardens

Anzac Lawn completed. Stage 1 works around Admin Building commenced by Naylor Love and will be completed by June 2016

June 2017

On track

Avalon Park

New driveway and path network completed. Hawkins has commenced work on playground space, which will be completed in June 2016

June 2017

Play area design pushed back three months with stages 1 & 2 being combined.  Other works on track.

CBD Promenade

Design and Costing stage

December 2016

On track

Regional Bowls Centre

Design complete.

Fundraising 95%  achieved

Target: Sept 2016

On track

Huia Pool Development

Developed design signed off.

Detailed design 95% complete

September 2016

Late. 

Budget challenges

SV Community Hub

Community engagement complete.

June 2016

Late.

Budget challenges

Fraser Park Sportsville Stage 2

Detailed design 95% complete

2016/17 (funding dependent)

On track

UGS – Wainuiomata Wise St

Draft design and cost estimates completed.  Discussions with residents commenced

Agreement with developer achieved by June 2015.  Contract for road extension by June 2016.

On track

UGS – Upper Kelson

Draft design and cost estimates completed. District Plan team to progress Plan Change

June 2020

On track

UGS – Stokes Valley

Draft design and cost estimates to be completed.

 

On track

UGS – Wainuiomata Development Plan

Plan being developed

September 2015

On track

 

Appendices

There are no appendices for this report.    

 

 

 

 

 

Author: Kim Kelly

General Manager, Strategic Services

 

 

 

 

 

 

 

Approved By: Tony Stallinger

Chief Executive

  


                                                                                      65                                                   23 February 2016

City Development Committee

07 January 2016

 

 

 

File: (16/17)

 

 

 

 

Report no: CDC2016/1/38

 

City Development Committee Work Programme

 

 

 

 

 

Recommendation

That the work programme be received.

 

 

 

 

Appendices

No.

Title

Page

1

CDC Work Programme Feb 2016

65

    

 

 

 

 

Author: Susan Haniel

Committee Advisor

 

 

 

 

Reviewed By: Kate  Glanville

Senior Committee Advisor

 

 

 

Approved By: Kathryn Stannard

Divisional Manager, Secretariat Services  


Attachment 1

CDC Work Programme Feb 2016

 

 

Description

 Author

May 2016

Cycle 2

July 2016

Cycle 3

September 2016

Cycle 4

Pending

GMs’ Report

K Kelly

x

x

x

 

Activity Report 9 – Wastewater

B Sherlock

x

 

 

 

Libraries Facilities Information Paper

S Mann

x

 

 

 

Activity Report 10 – Stormwater

Wellington Water Ltd

 

x

 

 

Activity Report 11 – Solid Waste

B Sherlock

 

x

 

 

Graffiti Eradication Programme Annual Update – 12 mth

R Gorin

 

x

 

 

Wainuiomata Development Plan

J Lamb

 

x

 

 

Wellington Region Emergency Management Office 6/12 mth

WREMO

 

 

x

 

HV Chamber of Commerce – 6/12 mth progress report

G Craig

 

 

x

 

Jackson Street Programme – 6/12 mth

G Craig

 

 

x

 

Seaview Gracefield Working Group – 6/12 mth (email to members only, 6 months – Mar 2015)

G Craig

 

 

x

 

Safe Public Places Annual Update

J Ballantyne

 

 

x

 

Economic Development Plan Report

K Kelly

 

 

x

 

Activity Report 15 – Economic Development

G Craig

 

 

x

 

Huia Programme Pool Development

S Keatley

 

 

 

x

Riddiford Gardens Development

B Hodgins

 

 

 

x

Avalon Park Design

B Hodgins

 

 

 

x

Events Centre Development

B Sherlock

 

 

 

x

Report back on Lightboxes

P Maaki

 

 

 

x