HUTT CITY COUNCIL

 

City Development Committee

 

Meeting to be held in the James Coe 1, Dowse Art Museum, 45 Laings Road, Lower Hutt on Tuesday 10 March 2015 commencing at 5.30pm.

 

ORDER PAPER

 

Public Business

 

   

1.       APOLOGIES 

2.       PUBLIC COMMENT

Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.       

3.       CONFLICT OF INTEREST DECLARATIONS       

4.       Wellington Region Emergency Management Office - Six Monthly Update (14/1751)

Report No. HCC2014/6/84 by the Wellington Region Emergency Management Office   3

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

5.       Hutt Valley Chamber of Commerce Six Monthly Report to 31 December 2014 (15/295)

Report No. CDC2015/1/55 by the Divisional Manager City Development     45

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

6.       Jackson Street Programme Six Monthly Report to 31 December 2014 (15/296)

Report No. CDC2015/1/57 by the Divisional Manager City Development     60

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

7.       General Managers' Report (14/1797)

Report No. CDC2015/1/58 by the General Manager, Strategic Services          78

Chair’s Recommendation:

“That the recommendation contained in the report be endorsed.”

 

8.       Information Item

City Development Committee Work Programme (14/1798)

Report No. CDC2015/1/56 by the Committee Advisor                                     90

Chair’s Recommendation:

“That the information be noted.”

     

9.       QUESTIONS

With reference to section 43 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.   

 

    

 

 

 

 

 

Susan Haniel

COMMITTEE ADVISOR       


                                                                                       3                                                         10 March 2015

City Development Committee

03 December 2014

 

 

 

File: (14/1751)

 

 

 

 

Report no: HCC2014/6/84

 

Wellington Region Emergency Management Office - Six Monthly Update

 

 

 

 

Purpose of Report

1.       To provide Hutt City Council with an update on the Wellington Region Emergency Management Office’s (WREMO) activities in the Hutt City area over the past six months.

 

Recommendation

It is recommended that the Committee notes the updates in this report.

 

Background

2.       In 2012 the Wellington Region Emergency Management Office (WREMO) was established by the nine Councils of the Wellington region.   The office is responsible for providing a holistic, coordinated, integrated emergency management service with emphasis on developing resilient communities and providing the systems, equipment and resources (in partnership with councils) to respond appropriately during an emergency.

Community Resilience

3.       The following provides details of the community resilience activities in the Hutt City area over the past six months and also looking forward into the New Year. In addition, the WREMO quarterly report to December 2014 is attached as Appendix 1 to the report for further information.

4.       Sonali Chandratilake will be taking over Jodye Tomalin’s role in the community resilience team at WREMO.  Sonali has been working part-time in the community resilience team in Porirua.  Sonali’s Hutt induction commences late January.

5.       Community Response Plans (CRP)

Community Response Plans are a record of how a community will pool its own resources and skills to enable it to address initial needs following an emergency event (before the official response can get underway in their area).  The official response then supports the community response rather than over-riding it. The document is an agreement between a council and its residents.

·        Wainuiomata’s plan has been reviewed.  As a result of the review and volunteer course held in Wainuiomata, there was discussion of having a more central Civil Defence Centre (CDC) for the area.

·        Eastbourne and the Bays existing CRP is currently reviewing the CRP format, and when this has been completed, the Eastbourne review will be signed off under this new format.  As a result of the review process the group has recruited approximately 10 more Civil Defence (CD) volunteers to be part of the Eastbourne radio network.

·        Hutt City Eastern Ward CRP has had one review session and is due for the next one in the New Year.

·        Petone/Moera/Seaview CRP plan has been completed and is due to be signed off 5 February.  The flyers have been printed and are ready for distribution.

·        Hutt Central Ward CRP – WREMO has been in contact with the key stakeholders for this CRP and will be working with them to decide a date for commencement.

·        Stokes Valley/Taita/Pomare CRP is currently being discussed as to whether it is better to separate the suburbs for planning purposes or tie them together.  This will be decided in the next couple of months.

6.       Schools

The following schools have completed, or have started to complete, the WREMO developed online planning tool:

·        Boulcott School

·        Gracefield School

·        Randwick School

·        Rata St School

·        St Bernadettes School (Naenae)

·        Te Ara Whanui Kura Kaupapa Maori o Nga Kohanga Reo o Te Awa Kairangi

·        Chilton St James School, Lower Hutt

·        Maungaraki School, Lower Hutt

·        Fernlea School, Wainuiomata

·        Raphael House School

·        St Claudine

·        Wainui Primary

·        Epuni Kindergarten

·        Arakura School

·        Wainuiomata High School

·        Tui Glen School

·        Pukeatua Childcare Centre

7.       All schools in Hutt City have been informed of the planning tool by email, with specific log-in ID’s provided to them. Some of the schools have had follow up visits. This is part of the on-going work plan.

8.       Social Agencies

The following have been visited/had contact made and are in the process of meeting with:

·      Birthright

·      Supergrans

·      Deaf Aotearoa

·      MASH Trust

·      Care Direct

·      English Language Partners

·      NZ Refugee Services

·      Alzheimers New Zealand

·      Millie’s House Nursery and Pre-School

·      Life Unlimited

·      Women’s Refuge

·      Health Care NZ

·      Access

·      Care on call

·      Laura Fergusson

·      Acre Court

·      Shona McFarlane

·      Hutt Gables Village

·      Wesley Community Action

·      Crysalis Womens Business Group

·      Porse Childcare group

9.       Fairs and Galas - WREMO continues to have a presence at major Hutt City fairs and galas to promote preparedness.

WREMO is open to all opportunities to involve our volunteers with their local communities.

10.     GeneralThe community resilience team has been working on a variety of projects over the December 14/January 15 period of benefit to Hutt City communities.

11.     Vulnerable People Strategy - This strategy recognises that some people are more vulnerable to disasters than others.  The strategy outlines the challenges for the elderly, disabled persons’ and Culturally and Linguistically Diverse (CALD) communities and how WREMO is proposing to address these challenges.  This will have a direct impact on how we engage with communities in Hutt City.

12.     Faith-based Organisations Strategy - This is a guide for how WREMO will engage with faith-based organisations before and after an event.

13.     Connecting with the Maori Community - This strategy recognises the responsibility WREMO has to embrace the principles of the Treaty of Waitangi.  The need to consider tikanga is particularly valid when working with Marae in the role of welfare centres.

14.     Community Engagement in Recovery Engagement – This framework is being developed to map out the best ways to engage with the community and foster participation in recovery decision making.

15.     Assessment of Open Spaces for recovery in the Wellington region – This project is looking at the potential emergency functions of open spaces throughout the region and to determine a way to assess these spaces.

16.     Community Response Plan process – We are currently re-working the CRP process to become more inclusive of the wider public and to facilitate better engagement and community projects.

17.     Civil Defence Centre Operating Guide – This guide will provide consistency for CDCs throughout the whole region.

18.     General on-going support and engagement with the following groups:

·      Team Naenae

·      Wainuiomata Marae

·      Te Mangungu Marae

·      Te Tatau o Te Po Marae

·      Te Kakano o Te Aroha Marae

·      Lower Hutt LEG groups (Waiwhetu, Northern Hutt, Central Hutt, and Petone Group)

·      Wainuiomata Girls Brigade

·      Eastbourne Scouts

Operational Readiness

19.     A technology upgrade is underway throughout the region.  This includes enhanced broadband, upgraded WIFI, increased projection capability and the added flexibility of laptops with MS Office 360.  WREMO will be talking with HCC shortly re implementation. 

20.     Dave Jack has recently been appointed the Hutt City Local Controller.

21.     Craig Hamilton has been appointed as Manager Operational Readiness.

22.     The recruitment process has been completed for the Group Welfare Manager with the new appointee planned to commence in late February.

Other Considerations

23.     In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002.  Officers believe that this recommendation falls within the purpose of the local government in that:

It promotes greater understanding of Emergency Management in the community; and

It does this in a way that is cost-effective, the result of greater collaboration between the councils of the region.

 

 

Appendices

No.

Title

Page

1

WREMO Quarterly Report to December 2014

9

    

 

 

 

 

 

 

 

Author: External Author (WREMO)

WREMO

 

 

 

Author: Toni Stevens

Administration Manager

 

 

 

 


Attachment 1

WREMO Quarterly Report to December 2014

 


                                                                                      46                                                        10 March 2015

City Development Committee

23 February 2015

 

 

 

File: (15/295)

 

 

 

 

Report no: CDC2015/1/55

 

Hutt Valley Chamber of Commerce Six Monthly Report to 31 December 2014

 

 

 

 

 

Purpose of Report

1.         The report summarises the Hutt Valley Chamber of Commerce (HVCC) performance against agreed targets for the six months to 31 December 2014.

2.         The report has been prepared on the basis of information provided by HVCC and officer input.

3.         Representatives of HVCC will be in attendance to speak to their report.

 

Recommendations

That the Committee receives the report.

 

Background

4.         Council contracts with the HVCC and allocates funding for specific services and outcomes (called core services) identified in Council’s Economic Development Plan or to compliment other Council work programmes, for example Making Places projects.

5.         In Financial Year (FY) 2014 to 2015 funding for core services totals $190,000 (same as in prior years) with $10,000 provided for sponsoring the HVCC Business Awards.

Discussion

6.         The HVCC reporting for the six months to 31 December 2014 is attached to the report as Appendices 1 and 2.

7.         Highlights for the six months to 31 December 2014 include:

·    A number of successful business events including the Business Expo and Business Excellence Awards.

·    Ministry of Social Development contract to return long term unemployed to work with 42 people helped through the programme.

·    Chief Executive Officer of Chamber participated in the Mayor’s delegation to sister city Tempe, Arizona

·    A number of submissions made on issues affecting businesses e.g. Wellington Regional Economic Development Agency - regional economic development agency, Draft Wellington Regional Land Transport Plan.

·    Chamber membership and partnerships growth continues.

Consultation

8.         HVCC has submitted its report for the six months to 31 December 2014 for the Committee’s consideration and is attached as Appendices 1 and 2 to the report.  Representatives of the HVCC will be in attendance to speak to their report.

Legal Considerations

9.         There are no legal considerations.

Financial Considerations

10.       There are no financial considerations.

Other Considerations

11.       In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it furthers the future economic development of the city. It does this in a way that is cost-effective because it makes use of and leverages off existing resources within the business community.

 

Appendices

No.

Title

Page

1

Chamber 2014 overview update for HCC March 2015 report

48

2

Hutt Valley Chamber of Commerce Six Monthly Report to 31 December 2014

52

    

 

 

 

 

Author: Gary Craig

Divisional Manager City Development

 

 

 

 

 

 

Approved By: Kim Kelly

General Manager, Strategic Services

 

 

 


Attachment 1

Chamber 2014 overview update for HCC March 2015 report

 

Update from the Chamber - overview

2014 was an eventful and interesting year here at the Hutt Valley Chamber. Increasingly people are seeing the Hutt Valley as the place where business is being done in the Wellington region. We represent a true microcosm of what is behind our country’s economic recovery and growth. There is nothing like the Minister of Business Innovation and Employment referring to us as “The Engine Room” of the Wellington region! We are seeing a significant number of businesses from throughout the region proactively engaging with us, wanting to find their niche and bring their value to the community.

 

Membership

Our membership base remains predominantly small and medium sized businesses. 90% of our members employ 1-20 staff and 60%+ are self-employed or employ 2 - 5 staff. We are focused on being the chamber of choice for SMEs in the Wellington region. This works well for us given that many larger companies need to engage with the SMEs in the region and find huge benefit in being part of our chamber. It is interesting to note that our own membership profile mirrors the country’s economic profile. 

 

The challenge of this profile is also part of our success. We depend on the success of small and medium businesses. People join our chamber for very real and measureable results. Although this puts us under pressure every day to perform, it also means we have an engaged and energetic membership. For us, that level of engagement and energy is our strength. So each month we attract many new businesses, lose some who are not using our services and have numerous others who continue to use our services and renew their membership year after year. We are first and foremost a membership organisation. The nature of our members keeps us focused on the most important and useful activities and issues.

 

Events

In 2014 we delivered more than 45 events and hosted 4000+ people. This included a Charity Quiz night which raised almost $10,000 for the Special Olympics and the Business Expo 2014 with sponsors Go Fi8ure. This was a sell-out, with more than 70 exhibitors and over 700 visitors.

 

Of course our biggest event in any year is our Westpac Hutt Valley Chamber of Commerce Business Excellence Awards. What a fantastic night. In 2014 we introduced three new categories and three new sponsors, as well as a new approach to celebrating the retail businesses across the valley.

 

Training

With a new structure we are now able to offer a wider range of workshops at different levels for different partners, members and service providers. With a focus on learning and development we have delivered 34 workshops and trained almost 600 business people in 2014.

 

Advocacy

Once again the chamber has been very active in our business advocacy role for the community. We have made numerous submissions on various planning, zoning, infrastructure, and investment issues, which affect the business community valley-wide and within the wider region. We meet with various bodies, individuals and organisations representing the interests of the business community.  We will continue our work in this area on hot issues such as local government amalgamation, regional economic development, and transport/ infrastructure development, among other issues.

 

Ministry of Social Development Contract to return long term unemployed to work

This scheme is helping people who have been made redundant, or those that have been out of the workforce for a long period of time, get back to work.  Lack of confidence and out-of-date skills can make finding a job difficult. We assist these people with interview coaching, CV’s, obtaining full licences, and workplace training. This contract takes advantage of our strong relationships with local employers, recruitment companies and training organisations. We can use this network to upskill local people and provide a bridge for them into fulltime productive employment. A win-win situation for the community.   

 

 

Fostering our Technology Core

The chamber has also been working closely with the Councils and other technology focused companies to further develop our science and innovation core. In October 2014 our CEO joined the Hutt City business delegation to our Sister City of Tempe in Arizona. The purpose was to engage with various sciences, research, technology and business incubation services associated with Arizona State University. The potential to work with ASU is vast. There is enormous opportunity for it to be valuable to our business community and something we will work on developing.

 

Looking forward to 2015.

Our chamber is in good spirit and health. Our local economy is showing encouraging signs of growth. There are several large and small developments underway across the valley. New commercial premises have been built and new companies have set up. Others have grown with several of our manufacturers looking to invest in new plant and machinery.

 

We now have a more commercial focus and have put more effort into ensuring we are in a strong position to lead our local business community and engage with those that affect us.

 

Our chamber revolves around people in our local business community; the business owners’ who take risks, try new things, make hard decisions, learn, grow, employ and invest locally. It is also the teams of employed people who make the products, take them to market and sell the products. It is those who are behind the professional services companies that support these businesses by providing advice, finance, and bringing people together. 

 

I hope that this year you will continue to find the time and energy to engage with us. Together we are increasingly recognised throughout the region as the place where business is happening and the welcome is always warm. Together we are creating a diverse and inspiring business community that the chamber is proud to be the voice for.

 


Here are some quick stats for you

HVCC Membership 2014 – Regional Split,

 

Wellington based members                                        14%

Porirua                                                                          2%

Wairarapa                                                                     2%

Lower Hutt                                                                  68%

Upper Hutt                                                                  11%

Kapiti/Horowhenua                                                       2%

Christchurch/Auckland                                                 1%

 

Chamber Member Growth 2014                               22.3%

Chamber Partnership Growth 2014                          34.7%

 

We Are The Wellington Region’s Fastest Growing Chamber

 

 

Thank you for your ongoing support.  

 

 


Attachment 2

Hutt Valley Chamber of Commerce Six Monthly Report to 31 December 2014

 

 

Hutt Valley Chamber of Commerce Six Monthly Report to 30 June 2014

Ref

Year to 31 December 2014

 

 

1

Promoting sectors, industries and retail locations

KPI’s

Commentary

1.1

CBD development programme support for CBD Manager

 

Support CBD Manager through bringing together a CBD stakeholder team who can actively interact with the CBD Manager on a regular basis and help set priorities for the CBD.

 

Work with CBD Manager and retailer group (name) to develop and help implement a specific programme of activities in the CBD.

 

A number of successful programmes and events is planned and implemented in the CBD in conjunction with the CBD Manager including Christmas activities, events and promotions.

 

Promote and host the Boot-camp programme.

Participate on the Dragon’s Den panel

 

HVCC Comment

The CBD Manager is a valuable asset to both HCC & HVCC and is well engaged with the HVCC Retail Committee & Retailers.

 

 

 

The HVCC continues to work closely with the CBD Development Manager & Retailers in and around activities & opportunities throughout the CBD.

 

The HVCC has supported programmes & activities with the CBD Manager trying to leverage the maximum interest from those actively willing to participate.

 

 

The HVCC promotes boot camp to its broader network & the wider community. HVCC hosts these at the prescribed frequency concluding with participating in the Judging panel. They have been very successful throughout 2014.

 

Council Comment

The CBD Development manager works closely with the Chamber CEO, staff and relevant board members.  Projects collaborated on include;

-     Boot Camp Workshop

-     Chamber Training programs

-     Business Hubs

 

The Chamber CEO and CBD Development manager keep each other informed of matters of relevance in the CBD e.g. retail activity, new developments etc.

1.2

Promoting a Vibrant City

 

Partner with Council to  help promote and implement Making Places projects including:

– business hubs

- Walking and Cycling the CBD

- Pop-up retail and restaurant opportunities

- Christmas activities, events and promotions

-  Other projects on a case by case basis

 

Promote the Council’s Development Fee Remissions Policies and Rates Remission Policy with the business community in particular developers and building owners.

 

 

 

 

Carry out October and April CBD pedestrian surveys plus spot surveys for events held in CBD

HVCC Comment

 

The HVCC works closely with HCC on a project by project basis in supporting and promoting initiatives ensuring we deliver what’s required.

 

The HVCC endorses HCC initiatives with media statements & a Bi-monthly release in our Membership magazine.

 

 

HVCC actively participates in Council forums for Developers, Retailers, and CBD businesses. HVCC is engaged with Urban Plus, developers and property owners and we also feature links to council policy and rates remissions on our HVCC website.

 

The October pedestrian survey was completed with results distributed. These are also made available to Retailers and Real Estate Agents as requested. We are working with Wi fi sense to develop another form of capture for data in 2015.

 

Council Comment

The Chamber CEO is active in participating in the CBD developer forums and recently held Retail Forum.

 

 

Council projects and activities are promoted to Chamber membership and the wider business community.

1.3

Establish and run on going business groups in Hutt City – sector, geographic or other common interest concentrations e.g. Manufacturing business group, Retail business group, Science and Technology business group

 

 

 

Level of interaction and involvement by HVCC with mentoring groups as indicated by the business groups.

HVCC Comment

HVCC has hosted Woman in Business functions, Grow Wellington, Business for 6, sustainability Forums, Callaghan and a number of lunches and breakfasts for Groups in the last 6 months ensuring that common interest concentrations are maintained and engaged.

 

Council Comment

1.4

Continue to work with Council on commercial business attraction - identifying target sectors and industries and working with Council, developers, commercial agents to attract new investment in Hutt City

 

 

Identify new target sectors e.g. Building owners of earthquake prone and risk building in the CBD.

Number of approaches made and level of actual investment achieved

 

Regular meetings (minimum 10) with developers/commercial agents, business and property owners.

HVCC Comment

HVCC advanced Health & Safety Learning and Development has been well embedded with over 25 businesses in the period.

 

 

Regular meetings have been held with Grow Wellington (WREDA), developers and agents with referrals passed on to Council and or property owners as required.

 

Council Comment

The Chamber has actively targeted H&S across the business community with the programme developed being oversubscribed.

 

A number of businesses have been referred to Council re development fee waivers.

 

Regular meetings are held with the WREDA Business Development team and Council to inform and involve each other in relevant initiatives.

 

1.5

Promote awareness within the business community of proposals affecting them including proposed and recently adopted plan changes, Annual Plan proposals etc.

 

Council is kept abreast of business community perceptions with actions taken by Chamber to promote.

HVCC Comment

All material provided is distributed to members, meetings or forums arranged as required. Regular meetings and feedback with HCC Divisional Manager are held.

 

Council Comment

The Chamber regularly surveys its membership on topics of interest or importance to the business community.

 

The Chamber actively promotes Council initiatives and activities of relevance to its membership and the wider business community.

1.6

Assist Council in the consultation with CBD business and property owners of the Central City Flood Protection Project by bringing together focus group, hosting workshops for the business community and generating responses from the business community.

 

No. of events/engagements achieved.

HVCC Comment

Participation on group by HVCC Interviews conducted by GWRC and Ross Jackson and his team were aided by HVCC for information gathering.

 

Council Comment

Some initial work in this area – the timing of consultation is determined by the development and review of options which has extended beyond original timeframes.

1.7

Advocacy on Infrastructure Development to regional and national agencies on infrastructure development of importance to Hutt City including Cross Valley Link, Infrastructure Lifelines etc.

 

No. of submissions made.

HVCC Comment

Submissions have been made on WREDA, and Draft Wellington Regional Land Transport Plan. A Chamber Roading committee and Infrastructure meeting will be held in February. More engagement will follow this upcoming period.

 

Council Comment

The Chamber is active on advocating in regard to issues pertaining to its members and the wider business community.

 

Its Infrastructure Committee takes an active role in understanding and commenting on planned infrastructure improvements for the city and region.

2

Linking local industries to research and innovation

 

 

2.1

Support to and involvement given to work that increases recognition of the City as a centre of research, science and technology.

 

Assist in creating and holding of a Hutt City based science/technology event along with Council’s promotions and economic development teams.

 

Promotion of the high value sectors including research, science and technology.

 

Promotion of science, engineering and technology businesses in the city.

 

 

 

 

 

Co-manage Toast – Tech programme of events.

 

Engagement with key stakeholders

 

Events for TVG

 

Increased awareness

HVCC Comment

HVCC are working with HCC officers to help deliver a Manufacturing/

Science/Technology week in the first half of 2015.

 

The HVCC continues to promote and endorse BA5’s Tech series partnering with the BNZ.

 

HVCC has attended and hosted events for Callaghan Innovation, Grow Wellington and continues to support the sector with research and the Linking of projects.

The Technology Valley Group is supported by the Chamber Board and continues to engage with businesses from this sector.

The Chamber has actively promoted this sector and its business to Central Government MP’s and provided opportunities for them to visit businesses here in the Valley.

 

Council Comment

The Chamber CEO’s participation in the Tempe delegation late in 2014 is indicative of the importance the Chamber holds the growth of this sector of the city’s economy.

 

A Chamber representative chairs the Technology Valley Group.

 

The Chamber has been active in ensuring this sector is profiled and promoted to senior Govt ministers through its connection to Govt.

2.2

Continue development of international links in support of Council’s interest in developing business opportunities for local businesses and investment in the city through Council’s international city relationships.  E.g. Link with Chambers and other business support organisations to complement the Council to Council links established by Hutt City Council.

 

Foster the relationships established in the 2011 trip to Tempe and assist with promotion to the business community of the 2014 Council led delegation to Tempe and participate in the Tempe delegation.

 

 

 

Value of business opportunities created as a direct consequence of HVCC links

 

 

 

 

 

 

 

No of business delegates on Tempe delegation and participation of a senior Chamber member/officer.

HVCC Comment

The HVCC is working at creating stronger international links with value adding partners. The creation of a Sister Business type Platform that we can commonly share is in the mix. It is hoped that this will leverage the sister cities networking and community longer term. Still a work in Progress.

 

The CEO of the Chamber visited Tempe with a Trade and Council delegation in October. A very successful trip full of opportunities providing continuity is maintained. A separate report was provided in 2014 on this visit.

 

Council Comment

The Chamber CEO participated in the Tempe delegation.

 

The Chamber president was instrumental in connecting NEC with Council to enable the successful skype programme between Hutt and Minoh cities.

2.3

Promote the rollout of Ultrafast Broadband with the business community using a variety of meeting forum and channels to highlight the benefits of the rollout of fibre in the city

 

Increase awareness of UFB and Gigatown competition.

HVCC Comment

HVCC promoted Gigatown alongside HCC through to its conclusion.

 

We continue to push the UFB roll out to members and Business and have just had our Building connected recently.

 

Council Comment

Gigatown promotion completed.

 

3

Building skills and capability within local industry

 

 

3.1

Promote employment recruitment programmes including Government programmes e.g. and actively seek among Hutt City businesses opportunities to get young people into work experience and/or employment situations with local employers

 

Promote student internships with Hutt City businesses

 

 

Promote Mayor’s Taskforce for Jobs in Hutt City

 

Number of young people placed in Hutt City businesses as a direct consequence of HVCC promotion and seeking opportunities.

 

 

No. of new internships and jobs in science and technology businesses.

 

 

 

Participate on board of MTFJ Wainuiomata.

HVCC Comment

HVCC actively works with MSD and SME’s to place people in the workforce in the last period we have helped through our programmes over 42 people.

 

No activity in internships directly but we did connect 17 WelTec business School students with summer placement opportunities.

 

HVCC is an active Trustee/Board Member and Treasurer for the Mayor’s Taskforce For Jobs Wainuiomata.

 

Council Comment

The Chamber contract with MSD is gaining momentum.  The CEO has taken a personal role in ensuring the relevance of the programme and that it meets its objectives.

 

The Chamber CEO is actively involved with the MTFJ Wainuiomata.

 

3.2

Promote emergency preparedness and business continuity planning to businesses, including working with Wellington Regional Emergency Management Office (WREMO) to effect programmes with the business community.

 

Delivery of programme through combination of emails, newsletters, Business after Five events, seminars and one-on-one visits.

 

No. of businesses visited or discussed with.

 

 

 

 

 

 

 

Increased level of preparedness and resilience of Hutt City

business community (measured through business survey)

HVCC Comment

HVCC delivers on this through training partners and businesses such as WREMO, Survive-it, orange umbrella.

 

We have had engagement with over 55 businesses in the period with that number set to rise. ACC Work Place have also engaged with the HVCC to be part of our offering.

 

Mail outs, information, events offers and visits have been frequent.

 

A business survey is scheduled for mid-March 2015

 

Council Comment

A successful programme developed by the Chamber focussing on H&S in businesses and this element of H&S has proved popular with businesses with the programme oversubscribed.

 

4

Telling the stories of Hutt city businesses

 

 

4.1

Tell the stories of Hutt City businesses

 

Work with Council’s City Promotions team to increase media profile of business in the Hutt and share good news stories.

HVCC Comment

The Chamber is very active with the media and produces good relevant news stories, sharing and celebrating success is done on all our media platforms regularly.

 

Council Comment

The Chamber CEO has developed good connections with local and regional media channels.

 

4.2

Communicate Government grant opportunities to local businesses

 

Value of successful  government grant applications resulting from HVCC promotion and referral

HVCC Comment

HVCC ensures that these opportunities are shared and connects business with the correct funders.

 

Council Comment

Limited opportunities with limited grant funding provided by the Govt

4.3

Support regional Gold and Hutt City  Business Awards

 

Promote and run a successful Hutt City Business Awards

Input into Hutt business nominations and promotion of the Wellington Gold Awards

HVCC Comment

Another very successful business awards was held at Avalon studios November 7 2014.

HVCC works with Agenda Marketing and DM Gary Craig in the promotion and Nomination of Valley based businesses for the Gold Awards

 

Council Comment

The Hutt Business Excellence Awards continues to grow in popularity among the Hutt Valley business community.  Now a key event in the business calendar.

 

The Chamber will be involved in nominating Hutt businesses for the 2015 Gold Awards.

 

 


                                                                                      61                                                        10 March 2015

City Development Committee

23 February 2015

 

 

 

File: (15/296)

 

 

 

 

Report no: CDC2015/1/57

 

Jackson Street Programme Six Monthly Report to 31 December 2014

 

Purpose of Report

1.         This report summarises the Jackson Street programme (JSP) performance against agreed targets for the 6 months to 31 December 2014.

2.         This report has been prepared on the basis of information provided by the JSP and officer input.

3.         Representatives of the JSP will be in attendance to speak to their report.

Recommendations

That the Committee receives the report.

 

Background

4.         Council has a three year contract with the JSP ending 30 June 2016 to collect and pass on a targeted rate, set at $x (inflation adjusted annually) for the year to 30 June 2015, from properties with business activity located on or fronting Jackson Street.  The JSP uses the funding to implement its three year action plan.

Discussion

5.         The JSP report for the six months to 31 December 2014 is attached to the report as Appendix 1.

6.         Highlights for the six months to 31 December 2014 include:

·    six new committee members following AGM

·    Increasing event activity and external sponsorship

·    Increased visitor numbers to JSP offices

·    Improving stakeholder engagement

Officer Commentary

7.         Over the course of the six months the JSP has held a successful AGM and recruited six new committee members, an indication of the increasing engagement with the businesses in and around Jackson Street and interest in participation from street businesses.

8.         A number of events were successfully organised and carried out, with the Christmas Parade in particular securing significant external funding.

9.         The JSP deferred the holding of the Small Town Conference originally planned for September, due to limited number of registrations (fell on same date as national election).  It is now scheduled for April and registration numbers are improved.

10.       Regular meetings are held between the JSP and Council officers and the extent of this contact is broadening across various Council teams with JSP now raising awareness of a number of areas for improvement in the street.  There is high level of cooperation between JSP and City Development.  The JSP and the Petone Community Board have a good relationship.

11.       The JSP staff team is working effectively to implement the board’s strategic plan.

Consultation

12.       The JSP has submitted its report to 30 June 2014 for the Committee’s consideration, attached as Appendix 1 to the report.  Representatives of the JSP will be in attendance at the meeting to speak to their report.

Legal Considerations

13.       There are no legal considerations.

Financial Considerations

14.       There are no financial considerations.

Other Considerations

15.       In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002. Officers believe that this recommendation falls within the purpose of the local government in that it furthers the future economic development of the city. It does this in a way that is cost-effective because it makes use of and leverages off existing resources within the business community.

Appendices

No.

Title

Page

1

JSP Report HCC June 2014 - Dec 2014

63

    

 

 

 

 

 

Author: Gary Craig

Divisional Manager City Development

 

 

 

 

 

 

Approved By: Kim Kelly

General Manager, Strategic Services

 


Attachment 1

JSP Report HCC June 2014 - Dec 2014

 

Jackson Street Programme Incorporated :jsp:Jsp-newlogo.jpg

Six Monthly reports to HCC July 2014 – Dec 2014  - Reporting against our Strategic Plan 2013 – 2016

Purpose and Primary Goal of the Jackson Street Programme

Goal One: Making Jackson Street a desirable place to be in.

Given the success of the first stages of the integrated streetscape work undertaken by HCC, the JSP will continue to encourage Council to allocate funds to complete the project.

Objective

Activity

Key Performance Indicators

Outcomes

To encourage HCC to allocate funds to complete the implementation of the integrated heritage streetscape design.

                                                              

 

 

 

 

 

 

 

 

 

 

 

 

 

 

To conserve and enhance features of historical significance and interest.

 

 

 

To develop the appearance and feel of Jackson Street to make it attractive and interesting for visitors, residents and Jackson Street business people.

Attend relevant HCC meetings to make the case for allocation of funds.

 

 

 

To work with building owners to ensure they are aware of the HCC DP around heritage building.

 

 

 

 

.

Constructive pre-Christmas meeting with the Mayor at which he asked for a list of overdue maintenance works in the street, as well as uncompleted heritage street works

This will be ongoing and we see it as the JSP working with HCC officers to see where this sits with the Annual Plan or works programme and LTP.

We are receiving building consent applications now from HCC. To date we have had two.

Two Building owners have consulted with JSP to discuss the Heritage colour pallet as they plan to repaint their shop frontage.

 

Objective

Activity

Key Performance Indicators

Outcomes

To attract and retain a diverse range of businesses to the Street

The JSP will identify strategies

that will support the viability of existing business and investigate activities, which will attract new businesses.

 

 

 

 

 

 

The JSP will monitor vacant business premises and continue to work at attracting appropriate potential business owners.

The JSP will facilitate regular networking opportunities for business owners and landlords to share issues and challenges. These will be held monthly.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Jackson Street Programme will develop a welcome pack for prospective businesses.

 

 

 

 

 

 

 

 

JSP will continue to do foot counts and survey businesses annually to ensure information is always current.

We have had four pop-up shops in this period the Soeur, a children’s Book Store, a gift shop, and the Cancer Dragon Boating Team.

New businesses to the street have been EMP, Bike Hub, B Lounge, XtBnd – Barre, Heroine, Skinny Love Clinic, Endless Love, Angels Nails, Petals and a mobile Coffee Cart.

Movement in the street has seen the rebranding of Take Note to Paper Plus and The Empire to the Butcher and Brewery.

Movements have been UK Goodies and Bob’s Hairdressing has moved premises on Jackson Street.

We have lost two businesses because of the refurbishment of the old cinema building on Jackson Street, The Chocolate Story and Neil’s Barber Shop.

Whilst we have not done this as yet and it is still on our list of things to do, but we have developed a welcome pack for our Board Members. We are now at full complement after our AGM held in October with five new members joining us, with two from the hospitality industry. 

 

We are replacing this with MarketView (EFTPOS & credit card activity) data.

 

 

 

 


 

Goal Two: - Making Jackson Street a desirable place to visit.

JSP will facilitate, and as appropriate support, public events in Jackson Street which will encourage residents and/or out-of-area people to visit and enjoy the Street and its businesses. JSP will also actively develop our own programme of events, which will increase the offer to the wider communities to promote Jackson Street as their preferred destination of choice for shopping

 

Objective

Activity

Key Performance Indicators

Goals Meet

To develop a programme of interesting events for the Street.

 

 

 

 

 

 

 

To promote Jackson Street in a coordinated and effective manner to attract more visitors in Jackson Street.

 

 

 

 

 

 

To develop a strong sense of community cooperation and belonging amongst the Jackson Street area and business people.

The target is to run four events per year in Jackson Street.

 

 

 

 

 

 

 

 

To support community groups such as Rotary with their events held in Jackson Street.

 

 

 

 

 

 

Our first event for the year was the gifting of the Mural on the corner of Jackson Street & Fitzerhert Street on the 22nd July. The beginning of many more murals to be commissioned along the street telling our story.

 

Heritage Month This is a five year build for the JSP. But we started with telling our story through billboards being erected in shop windows for the whole Month of September. We had twelve retailers put their hands up to be a part of this project with many having fliers in their windows as supporters of Heritage Month. The billboards drove many visitors into the retailing stores and also generated enough interest that two local schools (Kelson Primary School and Maungaraki School each brought 70 students down to learn about their local history. It generated many quests post the event of which the Petone Historical Society helped us answer.

 

Both Schools have said they would be back  this year as it was a great way to bring our local history a live for the students.

 

We also during Heritage Month laid three more Walk of Champion plaques down and celebrated with a morning tea with the family and friends of the recipient’s.  Thank you to HCC for the funding to be able to continue doing this.

 

Next was the laying of the foundations of our ANZAC event 2015 & 2016 which was to invite the local schools and community groups to design our very own ANZAC Flags.

 

Our Christmas Promotion was next the “Petone Christmas Lights – A Festival of Lights”

 

Our Twilight Santa Parade on the 28th November was a success with a mixture of community floats, local business floats and professional floats in all we had 52 floats. Those that came to see the parade was estimated at a crowd of 15,000 people.

 

His Worship the Mayor then turned on the Christmas Lights and officially opened the Grotto.

 

Our programme of Christmas events included Santa’s Mail box where we had over 360 letters posted, 645 gifts left for Maori Women’s Refuge.  Family Treasure Hunts where held over the three weekends before Christmas we had 255 children and as many parents, with a different treasure map every day. Once again we had more retailers come on board this year.

And over 7,000 visitors through the grotto.

We were lucky we managed to get nine sponsors to support our Christmas events.

 

We also had 24 Businesses enter our Christmas Window competition, 10 more than last year.

All our figures where well up from the previous year.

We were also picked as one of the streets to come and see the Christmas lights for the second time in a row.

 

Sponsorship we received for this event in monies was just under $55,000 in kind we received $700.

 

The feedback is confirmation that the 5-year plan we have for this event will be well supported by locals, regional visitors and international visitors. The stats gather will be used to improve and build on what has been started.

 

Objective

Activity

Key Performance Indicators

Outcomes

To facilitate the promotion of the businesses and events in the street

 

JSP will undertake to facilitate the regular promotion of businesses and events in Jackson Street.

 

 

Targeted promotional campaigns to promote Jackson Street events run/facilitated by JSP.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Refresh JSP website to bring up to date and monitor website traffic around campaigns to ensure effectiveness.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Extend use of social media – e.g. Facebook, as promotional tools and monitor effectiveness

-     Monitor ‘old media’ (e.g. print) vs. ‘new media) – e.g. smartphones promote Jackson Street events run/facilities by JSP  (applications usage trends to best targeted promotional opportunities.

 

Hold Business After 5 sessions, which will be held quarterly with the aim to increase ideas and communication along the Street

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Leverage networking with appropriate organisations for promotional campaigns. Eg. Positively Wellington Tourism.

 

 

The Heritage Month and the Christmas Events certainly Increased awareness locally, regionally, nationally, and internationally of the Historical Precinct as a shopping, entertainment, and business destination. This was achieved by an extensive radio campaign, supported by printed media in all five regional papers as well as DL Fliers. In the social media it was shared by 2,000 people from our page, it was supported and boosted by the HCC

 

Our new Webpage was also launched in September and this has been very successful for both the JSP and those businesses that have embraced it. Each business has its own login and is responsible for keeping their information current. They are also able to put promotional material on their pages and keep these updated. The last part of the build for us is the events page. Every month we feature the monthly web stats so they can see the value in keeping their information current and relevant

Visits and Average Visit Duration by City Sessions Average Session Duration

Wellington 214 00:01:27

Auckland 130 00:01:52

Lower Hutt 44 00:00:24

 Papakura 6 00:02:09

 Sydney 5 00:01:03

Christchurch 5 00:00:31

 

Our facebook page now has been steadily increasing and we hit the 2000 followers just before the end of 2014, thank to our amazing admin person Karen Arraj-Fisher.

 

 

 

 

These have been held monthly since May 2013 with an average attendance of 20 – 30 businesses. This has strengthened the communication between JSP and the stakeholders. The involvement from the stakeholders has also seen an increase with commitment to projects and the feeding in of ideas for various events, promotions etc…

Through these meeting we have been able to increase the Petone Profile through an advertising campaign in the DomPost as well as a Radio Campaign, with more businesses joining this offering.

Also every time we have attracted new businesses to these gatherings. We have seen a good cross section of both businesses and landlords

 

In 2014 we made an effort to work more with the local community to encourage their support 365 days of the year. We have worked with the local primary Schools, The Girl Guides, The Petone Community Board, HCC, Petone Lions, Weltec, and Alzheimer’s New Zealand. 

Collaboration with James Lamb has had Petone featured in a number of National tourism books like On Board and even further afield in Australia as well. 

We have done a three-month Radio campaign promoting JS as a destination shopping precinct and we have also done this with the DomPost.

 


GOAL THREE: Preserving the Heritage Character of Jackson Street.

The JSP will facilitate the understanding of, and respect for HCC’s 2008 Heritage Policy and the Wellington Regional Strategy on Heritage as they affect Jackson Street Landlords and Businesses.

(See JSP website for a copy of the HCC’s 2008 Heritage Policy and the Wellington Regional Strategy on heritage)

Objective

Activity

Key Performance Indicators

Goals Meet

To support HCC Heritage Policy

 

(See JSP website for copy of HCC’s 2008 Heritage Policy and the Wellington Regional Strategy

 

 

 

 

JSP will facilitate understanding of, and respect for, HCC's 2008 Heritage Policy as it affects Jackson Street landlords and businesses through regular information sharing events specifically around Heritage issue’s.

 

JSP will make submissions to HCC on any review of the existing Heritage Policy.

 

The JSP will make submissions to HCC if experience identifies gaps in the current policy.

 The JSP will make accessible information regarding the Heritage Precinct, HCC’s Heritage Policy and other relevant material such as material from the NZ Historic Places Trust applicable to building owners and other interested parties.

 

To conserve and enhance features of historical significance and interest.

 

 

To develop a strong sense of community co-operation and belonging amongst the Jackson Street area and business people.

Increasing awareness of the special heritage character of the Street encourages a greater sense of community for residents and businesses. This will be doing in conjunction with the Petone Historical Society and the HCC. We are currently investigating new technologies that will promote the heritage of Jackson Street.

 

Looking at projects that will involve the community.

 

To assist HCC to strike the right balance between Heritage, Conservation and Public Safety in respect of Earthquake risk buildings.

 

 

 

 

 

 

 

The JSP will monitor Building Consent applications and proposed variations to HCC's District Plan which affect Jackson Street to ensure that the Heritage Design Standards that form Appendix 1 of the Petone Commercial 1 in the HCC District Plan are taken into account.

 

Liaise with appropriate HCC Officers to ensure JSP is notified of all Building Consent applications which affect Heritage buildings.

Liaise with appropriate HCC Officers to ensure JSP is notified of all applications to vary the District Plan which impact the Historical Precinct. 

 

Consult with JSP members as appropriate, and make submissions to HCC regarding applications for Building Consents or variations to the District Plan as detailed above.

 

To conserve and enhance features of historical significance and interest.

 

 

 

 

 

 

 

 

 

 

 

 

 

To develop the appearance and feel of Jackson Street to make it attractive and interesting for visitors, residents and Jackson Street business people.

 

 

JSP will always advocate to ensure as much as possible, that the Street retains its heritage streetscape.

 

JSP are always available as a resource for the local community to ensure as much as possible that owners’ of heritage buildings are not adversely impacted by modifications or construction of other buildings – e.g. Loss of amenities.

 

JSP will advocate as much as possible that any planned changes to the Jackson Street Heritage Area will not be adversely affected by modifications or construction of other buildings, etc. a change in character of the Street retail mix.

 

 


GOAL FOUR:  Keeping the Jackson Street Programme relevant today.

The JSP will actively monitor and evaluate all aspects of its activities in order to ensure that good value is being achieved for the investment of money and time.

Objective

Activity

Key Performance Indicators

Goals Meet

To monitor the effectiveness of our activities.

 

 

JSP will actively monitor and evaluate all aspects of its activities in order to ensure that good value is being achieved for the investment of money and time.

               

The JSP Board will report six-monthly to HCC to describe progress against targets.

 

Introduce Evaluation Forms for post-Event feedback from stakeholders.   

 

Undertake foot-counts at least twice a year in Jackson Street.

 

The Strategic Plan and Annual Business Plan are living documents and will be reviewed for relevance on a regular basis.

The JSP employees/ contractors will report monthly on their progress against targets set in annual plan

 

 

Those targets are met or tracking within given matrix.

 

 

These will be designed within the first business quarter 2013.

 

 

 

 

 

 

 

 

 

 

 

To exceed previous year by 10 percent.

 

This is happening at meetings held monthly with the coordinator and the JSP Committee.

 

 

The Committee and staff are on track with the commitments for this financial year.

 

We receive feedback from the stack holders after every event. The support that we are now getting has significantly improved from the previous12 months. The BA5 and the number of business now engaging with us support this. We have also secured 8 new associate members to the Jackson Street programme. We now have a good representation on our board, which better reflects the street.

 

 This target has been reached.

To communicate our objectives and achievements and to invite

Feedback

The JSP will ensure that timely, regular, and effective communication with the membership regarding purpose, activities, challenges, and achievements takes place.

 

JSP website and Facebook pages will be current and live with what is happening NOW on the Street.

 

Any other ‘new media’ utilized e.g. social media, are regularly updated.

 

 

Monthly newsletters will be written and distributed to Stakeholders and the wider community.

 

 

 

 

 

 

 

 

 

 

 

 

The membership database updated regularly.

 

 

Networking opportunities will provide – e.g. regular social network events for building and/or business owners, this will happen monthly.

 

Our webpage and Facebook pages will be attractive, easy to navigate and regularly updated.

Street Talk has been revamped – we have included the Petone colour (dark blue), added our Mission statement on the front page and changed the footer to one of our logos “EXPERIENCE JACKSON STREET – ALWAYS SOMETHING SPECIAL”. This is now produced monthly and distributed in the first week of the month. We have received incredible feedback about the newsletter on how informative and engaging it is. (A good read).

 

This is a work in progress now that we have a part-time administrator.

 

We do this with the BA5 and the meeting held with the owners. We are slowing moving to incorporating the two together.

 

 As a committee we agreed and committed funds to the redevelopment of the JSP Web page. This is a success story.

 

Our Social media “Facebook” is being regularly read and people posting to it and sharing our page. The traffic has seen a significant increase in traffic over the past4 months with our ability to update and keep it current and news worthy. We reached 2000 likes just before Christmas and are now able to track weekly our stats.

 

Objective

Activity

Key Performance Indicators

Goals Meet

To monitor global & local business changes/trends which impact on Jackson Street businesses.

 

 

The JSP needs to investigate what actions - if any - can be undertaken to take advantage of, or minimize the negative impact of, such trends and changes. Since the JSP does not have the resources to undertake this research, it will make maximum use of strategic partnerships.

 

Become a Member of the MainStreet Australasia.

 

Become a member of New Zealand Small Towns.

 

 

Become a member of the Hutt Valley Chamber of Commerce.

 

Strengthen networks locally, regionally and nationally in order to access and research trends.

 

We have yet to do this.

 

We are now members and with HCC have successfully secured the next Small Town Conference to be held in April 2015.

 

Looking at the cost of this for a street membership

 

We are attending the community board meetings and giving oral reports. We have a PCB member as part of the JSP committee. We also host and are members of the Petone Historical Society and we liaises with Petone Rotary and the Petone Lions.

The JSP Board will work to Best Practice Standards in Governance, Financial Responsibility and as an Employer.

Develop an Induction programme for all new incoming Board members.

 

Create a Code of Conduct and Role Descriptions for Board members so that JSP members considering standing for the Board have accurate information on their responsibilities.

 

 

Ensure that it acts in compliance with the Constitution of the Jackson Street Programme Inc. at all times.

 

Ensure that it meets its obligations in reporting under the Incorporated Societies Act 1908.

 

Ensure that it acts as a Good Employer under the Employment Relations Act 2000 when dealing with Employees.

 

Ensure that the Board understands the implications of the proposed changes to Financial Reporting Act 1993, which affects Incorporated societies.

We are now part of a pilot programmeme run by The Accounting For Charities Trust and working well with them.

 

This is covered in our Pilot programmeme.

 

JSP has all employees on current contracts as well as suppliers. All working within the parameters of our contract with HCC.

 

This was part of the induction with the new board after the AGM held in October 2013.

Summary: -

 

The JSP Committee is very happy with the progress made over the past six months. With a new Committee lead by Leonie Dobbs as Chair we welcomed six new committee members Ben O’Sullivan, Paul Rowan, Robbie Schneider, Monique O’Meley, Jan Morris, and Victoria Nelson. The office of the Jackson Street Programme is running smoothly with the limited hours we have allocated. We have seen an increase in Foot traffic to the Old Jail Museum and an increase in numbers coming to the Old Jail for local information.  In the four days that the Jail is opened we can average over 28 visitors over the summer months and we drop down to 6 -8 in the cooler months. We see a spike when the cruise ships are in and we offer the local self-walking trail for them to do. We are in the proceeds of having this pamphlet revamp at present in readiness for Heritage month. We have also successful received a grant to put a screen in the jail to loop local stories of our town.

 

A Weltec student transferred the data from VHS tapes to digital format for us. We are in the proceeds of converting more VHS tapes over as many visitors are staying to watch the clips.

 

We know that the programme is gaining back a lot of ground with our reputation on the street among the businesses, which in its self supports the HCC decision to increase the special rates level for the JSP from July 2014 onwards. We believe that the stakeholders and the number of enquires we are receiving for Associate membership also supports this claim.

 

With a better representation of the businesses on the street on our board, we are just going from strength to strength.  The ideas for new events are building and the engagement of the JSP with our stakeholders has a new confidence that the JSP Committee operates in a professional manner in all its activities on behalf of the membership.

We are working well with the wider community, which in turn is increasing our profile within the Petone Community. We have also opened the doors for wider community participation and engagement with Petone through our work with Alzheimer’s New Zealand and now working with the sight impaired to make Petone a destination for them to feel safe to come and visit and to shop.

 

JSP are working on and committed to ensuring that as an organisation we meet all our legal requirements as an incorporated society.

 

We believe the JSP is well placed to continue to improve on the foundations that have been laid and look forward to the future with optimism for the prosperous future for Jackson Street. 

 

Leonie Dobbs, Chair

Jackson Street Programme


                                                                                      79                                                        10 March 2015

City Development Committee

11 December 2014

 

 

 

File: (14/1797)

 

 

 

 

Report no: CDC2015/1/58

 

General Managers' Report

 

Purpose of Report

1.    The purpose of this report is to provide the Committee with updates on a number of projects that they have previously identified they want updates on.  This will be done on a regular basis.

Recommendation

It is recommended that the Committee notes the updates contained in the report.

 

Background

2.    At the beginning of the 2013-2016 triennium, the Chair of City Development asked for a General Managers’ report to be provided at each meeting.  This would mainly be for update purposes but from time to time could include items for decision making.     

Discussion

3.    An update of a number of projects is provided below.  The items to be included were discussed by the City Development Committee and may change from time to time.

City Wide and CBD Remissions Policy and Funding.

4.    A City Wide and a CBD Remissions policy have been in operation since 1 July 2012. 

5.    As of this financial year – 1 July 2014 to 31 January 2015, 15 new applications have been received and funding provided as follows:

 

CBD Remissions

Appns

Approved

Declined

A new apartment development of at least 8 attached residential dwelling units OR of at least 500m2 in floor area

2

1

0

A new commercial development or new building extension of at least 500m2 floor area

2

2

0

A new development with a mix of apartments and commercial space of at least 500m2 in floor area

1

1

0

Total CBD

5

4

0

 

City Wide Remissions – anywhere in the CBD including the CBD

Appns

Approved

Declined

A medium or high density residential development

7

6

1

New non-residential building or building extension of at least 500m2

2

2

0

A conversion of a building from any use to residential apartments

1

1

0

Total City Wide

10

9

1

Total All Policies

15

13

1

 

Fee type remitted 1 July  2014 – 31 January 2015

Amount

Rates

$0

Development contributions

$97,000

Reserve contributions

$14,000

Resource consent fees

$103,000

Building consent fees

$171,000

TOTAL

$385,000

 

Total Fees Remitted Annually

From 1 July 2014 - 31 January 2015

 

2012-2013

$159,000

2013-2014

$873,000

2014-2105 (7 months)

$385,000

 

6.    The figures in the above table reflect the amount of applications for remissions received and not the total number of developments being built (i.e. three or more townhouses per application for remissions). 

7.    The four approved CBD remissions applications relate to the redevelopment of the Old Post Office building at 151 High Street into residential apartments; redevelopment of the old BNZ site at 177 High Street to provide 64 residential apartments and a 60-bed hotel; strengthening of the existing commercial building at 270 High Street (Colonial House); and strengthening of the Gibson Sheat building at 1 Margaret Street.  All of these developments have qualified for the remission of development charges and 5 years rates remission.  The fifth CBD application relates to a residential development of 5 new townhouses at 3 Cornwall Street.  This application is yet to be determined.

Riddiford Gardens

8.    Council adopted the Isthmus concept landscape for Civic and Riddiford Gardens on 28 October 2014.

9.    The ANZAC Lawn and cenotaph development work commenced on 12 November 2014.  There are two main contracts for this work; the first with Downers to undertake the upgrade of the grass turf, including installation of irrigation, and the second with Naylor Love to relocate the Cenotaph and undertake all of the paving and built work. The work is programmed to be completed by early April, with an official opening on Sunday 19th April at 2.00 pm. 

10.  Officers continue to meet with the bowling club on the land swap approved by Council to improve landscape design options.  A target date of the end of March has been set to achieve agreement.

11.  A stakeholder engagement facilitated workshop is scheduled for 11 March.

Administration Building and Halls

12.  The status of these projects is as follows:

       Laings Road Administration Building:

 

       Construction is now focused on the annex structure on the south side.  Foundations for the annex are complete and work has commenced on the floor slab.  Precast panels for the stair and lift structure are being cast offsite for installation in mid-February.

       Demolition of the internal floors on the Administration Building is scheduled for March.

Town Hall and Horticultural Hall:

 

Demolition of the Horticultural Hall and the link to the Town Hall has commenced and is due for completion by the end of March.  The initial work is the removal of asbestos, and the salvage of material that will be reused, including the Horticultural Hall timber flooring that will be reused in the Town Hall.

 

Design documentation has commenced and is to be completed in 3 phases – Enabling works, Structure and Envelope and Fitout and Services.  The phases are sequenced to allow the earliest practical start onsite.  In conjunction with the demolition work, the 1st phase of geotechnical investigations will be carried out to obtain the data for the optimum foundation design using learnings from the Admin Building.

 

Project Budget:

The prices received for the Administration Building are within the project budget provision although there may be some adjustment to the timing of forecast expenditure.  Overall the project remains on track for completion March/April 2016.

Additional budget for the Events Centre was approved by Council in November; design work continues to refine costings.  The requirement for additional consultation and options considerations resulted in possible delays of up to 12 months.  The design team has brought this back by 6 months and continues to look for further time savings, but current completion date is September 2016.

Avalon Park

13.  The new driveway to the Avalon Pavilion from Taita Drive was completed in February. Construction of the primary path network is due to commence in early March by PCL Construction. 

14.  The playground area is the subject of detailed design with Opus working closely with a preferred playground supplier to develop a unique and exciting play space. Playground equipment has been ordered with work due to commence mid-year once detailed design is completed in May.  Anticipate an under-spend of $1,400k in this financial year to be carried over to the next year.

Hutt Recreation Ground

15.  Drainage and irrigation works on both the No 2 and No 3 fields will be fully completed in March/April following the removal of the temporary stands.

16.  Works on the artificial field commenced early January with the shock pad and artificial turf due to be laid late February.  Vegetation along the Bellevue Road boundary was removed in order for the new field to be installed.  A hedge will be planted this winter in the narrow strip between the fence and the new field to provide continuation of the natural screening along this boundary.  The 3-lane athletics sprint track will commence once the artificial turf has been completed in March.

17.  A new information plinth was unveiled on 8 February at a ceremony honouring J R Reid.  The plinth has 2 panels dedicated to the cricketing achievements of Mr Reid and 2 panels for information on the history of the Hutt Recreation ground and its clubs.

18.  The programme of works and method of construction has allowed continued use of the Recreation Ground by the general public and for the Phoenix games.


 

CBD Promenade

19.  The status of this project is:

·    Flood protection design: options development is progressing toward public consultation in mid-2015. Design will be informed by updated climate change parameters developed with NIWA.

·    Melling Bridge (replacement): A Programme Business Case commenced in Feb 2015. Completion is due April 2015.

·    Communications: is being implemented jointly by GWRC, HCC, and NZTA.

·    Consultation: will commence mid-2015 by engaging directly with potentially affected parties upon the various design options. A visiting group of USA university students has been surveying and making aware issues of climate change and flood risk with the community – results are due March 2015.

 

Community Services Group and Community Facilities Trust (CFT) Projects

 

20.      The status of these projects is as follows:

 

Taita Centre

   Construction is going to plan and the project is expected to be completed on time and within budget.   Officers have begun planning for the operation of the new community facility. 

 

Fraser Park Sportsville

Stage 1 which includes the first turf and the associated ground layout changes is well underway and is expected to be completed this month (March 2015).     

 

For Stage 2 (Clubhouse and other work) detailed design is progressing and Resource Consent is expected to be issued in March 2015. Fundraising for stage 2 is also progressing, including an application to NZ Lotteries.   

Local consultation continues with residents. 

Regional Bowls Centre

The CFT is progressing design and related work as well as fundraising. To date $550k has been fundraised for the development.  $200,000 of the $250,000 Council grant has been spent on design.  Council’s decision to include a contribution of $4 million in its draft Annual Plan will greatly assist CFT fundraising.  The project is on schedule for delivery to the clubs by September 2016.

 

 

 

 

Huia Learn to Swim

  Detailed design is underway.  Following the recent Community Plan Committee meeting on 17 February, officers are progressing with the $7.8m budget and completion is planned for late September 2016. 

Stokes Valley Community Hub

Based on feedback through our community engagement, a design brief is being prepared.  The $2m budget for this project is included in the 2015/16 year.  We may look to bring some of this forward to progress design.       

Computer Clubhouse – Taita

Officers are making excellent progress and an opening is anticipated in March 2015.

Healthy Families

In collaboration with key agencies, iwi and other key stakeholders, Council has been approved as the lead agency to run the government's Healthy Families initiative.  A manager (Haylee Goodin) has been appointed and a temporary governance group established. Over the coming months a team will be appointed and workplan agreed with the Ministry of Health and our key partners.

Science &Technology funding and activity

21.      Council allocated $150,000 in the 2014/2015 budget for projects related to Technology Valley.  During this year Council has worked with others in the sector to fund such projects as:

 

·      A study was commissioned to investigate how we might best support science education in Lower Hutt secondary schools prompted by reports that some secondary schools are dropping science subjects from the curriculum.  The study involves secondary schools, tertiary institutes and science based organisations and businesses in the city.  The report was received and made public in July 2014 at the same time an announcement was made committing $75,000 of the 2014/15 budget towards the initiatives outlined in the report.

·      Mayoral Scholarship for the Open Polytechnic Graduate Certificate in Primary Science Teaching – in the past 12 months 14 teacher applications for scholarships were received.  Applications are open again for the 2015 calendar year from primary schools in Lower Hutt.  A networking event for teachers undertaking the course was recently held at GNS Avalon.

·      Fresh Thinkers – A second edition of the 'Fresh Thinkers' publication is currently being developed.  This edition will feature young scientists and engineers from high technology companies and organisations in the city.  For launch during the planned Science/Technology week event in June 2015.

·      In support of the $3m extension of Weltec’s Engineering School (opening March 2015) and the Governments Engineering 2 Employment (E2E) scheme $25,000 of scholarships have been provided to support Hutt resident students undertake engineering studies at Weltec.  Scholarships are also being provided by businesses in the city to boost the number of engineering graduates.  These are being promoted to the high schools in the city. The first scholarship recipients are to be selected prior to commencement of courses in March 2015.

·      A Director has been appointed for a one year term to establish the Science Centre in the city.  Anne Ryan has commenced developing the outreach programmes into schools in the city.  Working with an establishment group from major science organisations in the city Anne will focus on increasing the profile of science and technology in the city, improve student engagement and achievement in science and technology and link schools with science and technology businesses and organisations in the city.  This initiative was identified in the study completed earlier in 2014.

·      Initiatives identified in the delegation to Tempe, USA have been separately reported to this Committee (December 2014) and funding requirements identified and reported to the Community Plan Committee meeting (February 2015).

·      A more comprehensive report on these new initiatives and current projects will be presented in a separate report to the next round of this Committee.

Urban Growth Strategy Implementation

22.  The finalised Urban Growth Strategy was officially launched to the community and interested parties at an event on 25 March 2014.

23.  Implementation projects being worked on include:

·      Wainuiomata - extension of Wise Street – roading and infrastructure preliminary design and costing stage completed.  Meetings with all the owners of properties along the extension to determine their willingness to develop have been undertaken.  Further discussions with two developers have been undertaken and progress is being made towards an agreement to develop an area along the extension.  Likely timeframe for any Council work is 2015/2016 financial year.

·      Upper Kelson – extension of Major Drive - roading and infrastructure preliminary design and costing stage completed.  An ecological study of the proposed development area has been completed.  This identifies an area of significant ecosystem which requires protection in any development in the area.  Meetings with the owners of properties in the proposed development area, to determine their willingness to develop, have been undertaken.  This information is now being reviewed to determine the next steps in progressing this opportunity, which will include changes to the District Plan zoning. 

·      Stokes Valley – extension of Shaftsbury Grove - roading and infrastructure preliminary design and costing stage completed.   An ecological report of the proposed development area is currently underway.  This will inform planned District Plan zoning changes which will be progressed on completion of this report.

·      An updated Wainuiomata Development Plan – a public workshop was held in late 2014, attended by approx. 80 people to inform the development of an updated Development Plan for Wainuiomata.  The ideas from this workshop have been refined by our consultant team (Boffa Miskell) and will be presented back to the public group in March 2015.

·      District Plan Work Programme - work has commenced on the residential intensification changes required for the UGS.  An ecological report has been completed for Kelson greenfield development area and is underway for the Stokes Valley greenfield development area.

CBD Taskforce

24.  Council approved a CBD Taskforce and members at a previous meeting.  The first activity of the Taskforce was to hold a Forum with Councillors, developers, property owners and council staff on 13 February 2014.  Approximately 35 people attended the event.

25.  Officers have developed an action plan which is being progressed with the CBD Taskforce.  A meeting of the CBD Forum held on 28 April 2014 discussed rates remissions and rating differentials, District Plan issues, Hotel, Bus Stops, and Promenade/Stopbank.

26.  Consequently new incentives for the CBD were adopted by Council for the period 1 July 2014 to 30 June 2017.  A number of CBD developments have since been consented for development.

27.  A further meeting of the CBD Forum was held in December 2014 to update developers on progress on the above matters.  Developers are generally positive about the interaction with Council through these Forums with further meetings anticipated. 

Options

28.  There are no options.  Information is for noting only.

Consultation

29.  No consultation was required for this report.  Consultation relevant for the specific projects outlined above have been undertaken as required

Legal Considerations

30.  There are no legal considerations.

Financial Considerations

31.  There are no financial considerations.  All funding discussed in this paper has been approved at previous meetings.

 

Other Considerations

32.  In making this recommendation, officers have given careful consideration to the purpose of local government in section 10 of the Local Government Act 2002.  Officers believe that this recommendation falls within the purpose of the local government in that it is mostly a noting paper on current activity.  It does this in a way that is cost-effective because it provides timely information to Council.

Summary Table

The table below provides an overall summary of the timing and status of each of the projects mentioned in this report.

Project

To be completed by 30 June 2015

Project

completion date

Status

Laings Road Admin Building:

Structural fit out of the extension and the original building will be complete.  The windows in the extension will be installed.  Refurbishment of façade and windows will be underway.

March 2016

 

Revised

Events Centre

Developed design approval, outline plan approval and Horticultural Hall demolition.

September 2016

 

Revised

Riddiford Gardens

Anzac Lawn designed & under construction. Detailed design of Stage 1 works around Admin Building being undertaken.

June 2017

On track

Hutt Recreation Ground

Artificial turf currently being built. Drainage works to be completed and sprint track started once temporary stands removed.

June 2015

On track

Avalon Park

New driveway completed. Path network to be laid March/April.

Detailed design of play area to be completed in May.

June 2017

Play area design pushed back three months with stages 1 & 2 being combined.  Other works on track.

CBD Promenade

Broad consultation

Delayed until mid 2015

On track for new date

Taita Centre

80% complete

August 2015

On track

 

Regional Bowls Centre

Design complete

Fundraising underway.

(funding dependent)

Target: Sept 2016

On track

Huia Learn to Swim

Developed design signed off

Detailed design commenced

September 2016

On track

SV Community Hub

Community engagement complete.

Design complete.

June 2016

On track

Fraser Park Sportsville

Stage 1complete

Design complete for stage 2.

2016/17 (funding dependent)

On track

UGS – Wainuiomata Wise St

Draft design and cost estimates completed.  Discussions with residents commenced

Contract for road extension by June 2015.

Dependent on agreement for development by adjoining property owner/s.

 

On track

UGS – Upper Kelson

Draft design and cost estimates completed. District Plan team to progress Plan Change

June 2020

On track

UGS – Stokes Valley

Draft design and cost estimates to be completed.

 

On track

UGS – Wainuiomata Development Plan

Project scoped and quote being sought.

June 2015

On track

 

Appendices

There are no appendices for this report.    

 

 

 

 

 

Author: Kim Kelly

General Manager, Strategic Services

 

 

 

Author: Matt Reid

General Manager Community Services

 

 

 

Author: Bruce Sherlock

General Manager, City Infrastructure

 

 

 

Author: Paki Maaka

Urban Design Manager

 

 

 

Author: Gary Craig

Divisional Manager City Development

 

 

 

Author: Bruce Hodgins

Divisional Manager, Parks and Gardens

 

 

 

Author: Tim Johnstone

Development Liaison Manager

 

 

 

 

 

 

Reviewed By: Tony Stallinger

Chief Executive

 

 

 

Reviewed By: Kim Kelly

General Manager, Strategic Services

 

 

 

Reviewed By: Matt Reid

General Manager Community Services

 

 

 

Reviewed By: Bruce Sherlock

General Manager, City Infrastructure

 

 

 

Approved By: Aaron Marsh

Parks Asset Manager, Parks and Gardens

  


                                                                                      91                                                        10 March 2015

City Development Committee

11 December 2014

 

 

 

File: (14/1798)

 

 

 

 

Report no: CDC2015/1/56

 

City Development Committee Work Programme

 

 

 

 

 

Recommendation

That the work programme be received.

 

 

 

 

Appendices

No.

Title

Page

1

Work Programme CDC March 2015

91

    

 

 

 

 

Author: Susan Haniel

Committee Advisor

 

 

 

 

Reviewed By: Kate  Glanville

Senior Committee Advisor

 

 

 

Approved By: Kathryn Stannard

Divisional Manager, Secretariat Services


Attachment 1

Work Programme CDC March 2015

 

 

Description

 Author

29 April

Cycle 2

7 July

Cycle 3

22 Sept

Cycle 4

24 Nov

Cycle 5

Pending

GMs’ Report

K Kelly

x

x

x

x

 

Report back on Seaview Road speed limit reduction

B Sparey

x

 

 

 

 

Wainuiomata Development Plan (2015)

J Lamb

x

 

 

 

 

Youth Wise Trust – Venues for Secret Level

M Laban

x

 

 

 

 

Report from Delegation to Tempe

G Craig

x

 

 

 

 

Riddiford Gardens update

K Crandle

x

 

 

 

 

Report on the outcome of improvements at Naenae Recycling Station ( June 2015)

B Sherlock

 

x

 

 

 

Graffiti Eradication Programme Annual Update

R Gorin

 

 

x

 

 

HV Chamber of Commerce – 6/12 mth progress report

G Craig

 

 

x

 

 

Seaview Gracefield Working Group – 6/12 month progress report (email 6 months – Feb 2015)

G Craig

 

 

x

 

 

Jackson Street Programme – 6/12 month progress report

G Craig

 

 

x

 

 

WREMO 6 monthly report

WREMO/

T Stevens

 

 

x

 

 

Science and Technology/PMA report

K Kelly

 

 

x

 

 

Safe Public Places Annual Update

J Ballantyne

 

 

 

x

 

Water Conservation and Activity Plan (Wellington Water Ltd)

B Sherlock/ Wellington Water

 

 

 

x

 

Activity Report 10 – Stormwater

Capacity

 

 

 

 

x

Activity Report 11 – Solid Waste

B Sherlock

 

 

 

 

x

Activity Review 12 – Environmental Management (Regulatory Services)

G Stuart

 

 

 

 

 

x

Activity Report 12 – Environmental Management (Consents)

H Oram

 

 

 

 

x

Huia Programme Pool Development

S Keatley

 

 

 

 

x